Offision, the leading plug-to-use smart office platform, made a grand feature launch of their Premium version for Taiwan Retail Partner.

This feature launch event brought together Taiwan retail leaders and professionals to showcase the latest features in the Offision Premium version, fully supported by 朔宇科技 PetaCom.

OFFISION Premium for Meeting Room Booking

Offision Premium integrates all meeting rooms, and facility management into one user-friendly solution that gives users a better booking and scheduling experience.

In Offision premium, you can easily set-up the booking policy for venues such as meeting duration, check-in regulations, business hours, and booking patterns.

Also, you can pair up the room panel with the room to allow users to reserve the room on-site. The booking panel’s vivid colors indicate the room availability, from available, standby, and occupied, allowing the user to see the status at first sight.

OFFISION Premium for Hot Desk Booking

Offision Premium provides a more agile office by introducing a digital desk booking and scheduling function. Assist users in reserving a workspace easily via a few touches on mobile.

Users can use the desk booking system without any hardware by sticking the QR code for booking and getting started quickly. Also, they can purchase the desk booking device to find, reserve, and check-in the desk on mobile, desktop, and panel. Reservation status will be automatically updated on all platforms.

OFFISION Premium for Visitor Management

Greet your guests using the Offision Premium visitor management via mobile, and notify your employees of the visitor’s arrival.

User can easily invite their guest to the office with the right resources and information. Offision will auto-update visiting policies and guidelines into desired locations.

In Offision Premium, you can set up the self-service panel for welcoming guests with self-registration and check-in. We also provide various modern interface themes and allow users to customize the company logo. Guests can easily register and check-in by themselves without any receptionists’ help.

OFFISION Premium Integrated with QBIC 

With the integration with Qbic device with RadiantGlow LED Light, Offision helps you to find a free workspace easily.

The booking panel’s vivid colors indicate the room availability, from available, standby, and occupied, allowing the user to see the status at first sight.

Utilizing cutting-edge motion detection technology, qbic device revolutionizes energy conservation by automatically powering down when it detects the absence of a person in its vicinity.

Offision Premium Feature Launch

As the smart office trend continues to gain momentum, Offision remains at the forefront, providing businesses with the tools they need to manage their office spaces intelligently.

With its latest features and commitment to excellence, Offision is poised to revolutionize the way offices are managed and save costs for businesses worldwide.

To learn more about Offision and its innovative smart office platform, visit their website at https://offision.com/.

The post Offision Premium Feature Launch for Taiwan Retail Partner first appeared on ONEs Blog.

Traditional scheduling methods can be time-consuming, error-prone, and resource-intensive. However, with the advent of automated scheduling solutions like Offision, businesses can streamline their operations and achieve a new level of efficiency.

Understanding Automated Scheduling

Automated scheduling refers to the use of intelligent software and algorithms to simplify and automate the process of scheduling various office activities.

By automating scheduling tasks, businesses can eliminate manual errors, reduce administrative burden, and ensure optimal utilization of office spaces and resources.

The Benefits of Automated Scheduling

1. Time and Cost Savings: Manual scheduling can be a time-consuming process that requires significant administrative effort. Automated scheduling software, such as Offision, can handle complex scheduling tasks in a fraction of the time, allowing employees to focus on more strategic activities. Additionally, by optimizing resource allocation, businesses can reduce unnecessary expenses associated with underutilized spaces or overbooking.
2. Improved Efficiency and Productivity: Automated scheduling eliminates the need for back-and-forth communication and minimizes scheduling conflicts. With Offision’s intelligent algorithms, businesses can identify the most suitable meeting rooms, allocate desks efficiently, and manage visitor appointments seamlessly. This streamlined process enhances overall productivity and ensures a smooth workflow.
3. Real-time Visibility and Analytics: Offision provides comprehensive analytics and reporting features that offer valuable insights into office utilization patterns. Businesses can gain a deeper understanding of how their spaces are utilized, identify bottlenecks, and make data-driven decisions to optimize resource allocation. Real-time visibility enables proactive management and ensures that office spaces are utilized effectively.
4. Enhanced User Experience: Offision offers a flexible user interface and cross-platform support, allowing employees to access scheduling features from any device, anywhere. The intuitive interface simplifies the booking process, making it easy for employees to find and reserve meeting rooms or desks with just a few clicks. The seamless user experience improves employee satisfaction and engagement.

How Offision Transforms Office Management?

Offision, a leading AI-driven smart office platform, is revolutionizing office management with its automated scheduling capabilities. Here are some key features that set Offision apart:

1. Meeting Room Booking: Offision’s intelligent algorithms analyze meeting requirements and availability to suggest the most suitable rooms, ensuring efficient utilization and reducing scheduling conflicts.
2. Desk Booking: With Offision, employees can quickly find and reserve available desks, facilitating flexible and agile workspace arrangements.
3. Visitor Management: Offision simplifies the process of managing visitors by automating registration, check-in, and security processes, enhancing the overall visitor experience.
4. Smart Office Floorplan: Offision provides a digital floorplan that allows businesses to visualize and manage office layouts, optimizing space allocation and ensuring efficient utilization.

Conclusion

Automated scheduling is transforming the way offices manage their resources, streamline operations, and enhance productivity. Offision’s AI-driven smart office platform offers a comprehensive suite of features that automate scheduling tasks, optimize resource allocation, and provide valuable insights into office utilization.

By leveraging Offision’s automated scheduling capabilities, businesses can save time, reduce costs, and create a more efficient and productive workplace environment.

Visit Offision’s website (https://offision.com/) to learn more about how their AI-driven smart office platform can revolutionize your office management and unlock the full potential of your workspace.

The post What does ‘Automated Scheduling’ mean? first appeared on ONEs Blog.

From physical amenities to digital solutions, workplace services encompass a wide range of offerings that contribute to a positive work environment. In this article, we will explore the key aspects of workplace services and why they matter in today’s competitive business landscape.

What is Workplace Services?

Workplace services go beyond traditional workspace maintenance and include anything that contributes to a positive work experience and environment.

These services can be physical amenities such as on-site cafes, gyms, and ergonomic furniture, as well as digital solutions that enable employees to work and collaborate from any device and location.

The Role of Workplace Services

Workplace services are pivotal in attracting and retaining talent, especially in the post-pandemic era where remote work has become a popular alternative.

By providing employees with options and conveniences, companies can create frictionless experiences that drive engagement, efficiency, and productivity.

Workplace services not only shape the daily experiences of employees but also convey the company’s commitment to their well-being and satisfaction.

Benefits of Workplace Services

Implementing effective workplace services offers several benefits for both employees and organizations. Firstly, it enhances employee productivity by providing a conducive environment for collaboration and focused work.

Secondly, workplace services improve employee morale by creating an appealing office experience that meets their expectations.

Moreover, workplace services serve as a competitive advantage in attracting and retaining younger generations of workers, such as Millennials and Gen Z, who prioritize on-site amenities when considering job opportunities.

Key Components of Workplace Services

Meeting Room Resourcing

Effective conference rooms equipped with state-of-the-art technology, comfortable furniture, good lighting, and acoustics are essential for fostering collaboration and creativity.

Digital workplace services, like user-friendly meeting room booking systems, streamline the reservation process and ensure efficient utilization of meeting spaces.

Audio Visual Setup

With the rise of hybrid work, audio-visual setups that enable seamless communication and presentation are crucial.

High-quality equipment such as web cameras, projectors, and audio speakers should be strategically placed to facilitate both in-person and remote participation.

Optimizing room acoustics and providing dedicated outlets further enhance the audio-visual experience.

Catering Services

Office lunches and catering services can serve as connection points for employees, fostering interaction and camaraderie.

Establishing a streamlined process for gathering orders, providing sufficient space, utensils, and catering setup, and partnering with reliable catering providers can ensure smooth and enjoyable dining experiences.

Conclusion

Workplace services have become a vital component of modern offices, contributing to employee satisfaction, productivity, and overall organizational success.

By understanding the various aspects of workplace services and their importance, businesses can create efficient and appealing work environments that attract and retain top talent.

Embracing workplace services not only benefits employees but also positions companies as forward-thinking and employee-centric organizations in today’s competitive landscape.

Using Offision can easily implement your workplace service automatically when you reserve any rooms and desks. Try Offsion for free!

The post The Importance of Workplace Services for Office Efficiency first appeared on ONEs Blog.

Recently, executives at Europe’s largest bank also told to try ‘Hot Desking’, noting it comes as the bank pursues plans to shrink its office space by 40% in a post-pandemic shake-up.

In this article, we will explain deeply how hot desking affect the world and why you need hot desking in the future.

What is hot desking?

Hot desking is an organizational workspace system in which desks in a workspace are used on an ad-hoc basis. 

Instead of having only one designated space or permanent desk, hot desking allows employees to use any available mobile desk and is a strategy that helps increase flexibility and encourages collaboration.

The benefits of using a hot desk are that it maximizes space efficiency and reduces redundant office space to save on operating expenses.

Hot desking: A major trend of the hybrid working

Hybrid working is an arrangement in which a company’s management and employees alternate between working in a physical office and working remotely. The transformation is now evolving as many firms adopt hybrid working practices to accommodate an increasingly digital-based workforce.

According to the Accenture Future of Work Study 2021,  hybrid work looks set to go from strength to strength thanks to the autonomy and flexibility it offers and as 83% of workers prefer a hybrid-work model, it appears that hot desking could be the latest workplace trend making a comeback.

The report from Envoy shows a surge in employees using hot desks under the trend of hybrid working. In May 2021 alone, 110,000 desks were reserved—up 95% from April 2021. 

Do you really need a hot desk?

As previously said, hot-desking is designed to boost employee flexibility and make better use of space, as well as to improve staff communication.

Employees may have the chance to meet individuals from different departments whom they would not have met otherwise, which may result in a more social workplace atmosphere and a personal connection that may enhance cross-departmental work.

However, the practice must be managed carefully. While this may be an effective solution for employees who aren’t in the office very often, there are several health and safety concerns that come from numerous people sharing a single workplace throughout the day.

For example, office workstations should be configured to meet the needs of each employee, and suitable equipment should be given. It’s also worth mentioning that there are hygiene concerns that arise when employees use the same piece of equipment, as well as psychological issues that arise when employees are separated from supervisors or colleagues.

Statistics about hot desking and flexible working

Permanent desks become unnecessary

The permanent desk is unnecessary for an office. Based on data from Inc. survey, 40% of an office’s dedicated desk space sits unused on a given day.  

(Inc.)

Only a few employees need their own desks

When they return to work following the coronavirus pandemic, only 19% of employees do not want any hot desking. (Gensler U.S. Work From Home Survey 2020)

Hot desking is cost-effective

Hot desking can reduce their office operating costs by 30% while saving 15% to 25% on the amount of space they require.

(BBC)

Hot desking price drops

Indicating the growing availability of new flexible offices and how increased competition is resulting in even more inexpensive solutions for businesses and professionals, the global average price per desk decreased by 2.14% between 2019 and 2020.

(coworkingresources)

Hot desking regional monthly price

The trend of falling pricing is seen in various parts of the world as the coworking sector gains popularity. Europe is the lone exception, where prices have risen by almost 12% in the previous two years.

(coworkingresources)

The workspace will be consumed flexibly in the future

JLL estimates that, as a result of COVID-19’s impact on real estate and workplace management, 30% of all office space will be consumed flexibly by 2030. (JLL)

Companies decided to increase flexible workspace after the pandemic

A report by Jones Lang LaSalle, Inc (JLL) found that 37% of global organizations plan to increase their use of co-working or flex space after the pandemic. (JLL)

Employees prefer to work flexibly

Global HR and recruiting firm Adecco reported that, in the wake of COVID-19, 77% of professionals want greater flexibility in how and where they work. (Adecco)

Employees would join the flexible offices and leave the traditional offices

In a Gallup survey, 37% of employees said they would leave their current job in a traditional office to join a company that offered a flexible office environment. (Gallup).

Low efficiency of traditional office space usage

Most workplaces had vacancy rates of 20-50% prior to the coronavirus pandemic. (Work Design Magazine)

Some employees often do not work at offices before the pandemic

Half of all global employees worked outside their main office headquarters at least two and a half days per week prior to the pandemic. (IWG)

Flexible work arrangements will be employees’ major consideration in the future

77% of employees consider flexible work arrangements a major consideration when evaluating future job opportunities. (Zenefits)

Hot desking around the world

As Zenefits mentioned, 77% of people consider flexible work arrangements a major consideration. If the companies still work in traditional working methods,  37% of employees said they would leave the traditional office. 

Moreover, most workplaces had vacancy rates of 20-50% prior to the coronavirus pandemic and 40% of an office’s dedicated desk space sits unused on a given day. This shows that a large workspace is unnecessary for an office and the empty permanent desks are wasting the office resources.

Therefore, if the companies become hybrid offices, it can help them to keep their talents and save the operation by reducing the workspace, while hot desking allows them to work flexibly and prevent office resources from being wasted.

Hot desking in the U.S.

Employees at Square’s San Francisco office can choose from a number of settings thanks to the office’s entirely open floor plan.

Entry-level employees can communicate with their CEO at high-top tables in an activity-based arrangement, and personnel from different departments find themselves working together much more frequently.

I love how flexible it is, and that there are always different people sitting at my desk. It makes me feel more in touch with my co-workers and what’s going on in the company.

Maja Henderson, Office Manager at Square

Hot desking in the APEC region

The Singapore Newspaper – TODAY has interviewed 10 firms, 6 firms said that they would retain their present hybrid work arrangements after the Covid 19 pandemic. 

Tech firm SAP implemented a complete hot desking strategy in Singapore when it began renovating its offices in April 2021, with the goal of increasing collaboration among its 1,200 or so employees while also providing flexibility in how employees work.

Takeda Pharmaceuticals in Singapore has reduced the number of fixed workstations in order to create more meeting rooms and community spaces. Its redesigned workspaces were made available to employees at the beginning of this year.

Hot desking in Europe

The BBC notes that it comes as the bank “pursues plans to downsize its office space by 40% in a post-pandemic shake-up,” adding that “banking giant HSBC has announced that top managers in its Canary Wharf HQ have lost their desks and will have to hot-desk on an open-plan floor.”

My leadership team and I have moved to a fully open-plan floor with no designated desks,

Noel Quinn, Group Chief Executive of HSBC

In order to reduce its worldwide head office expenditures by 40%, Noel Quinn, CEO of HSBC, told the Financial Times that HSBC wasn’t renewing several of its leases in city centers that are up for renewal in the next three to five years.

Noel Quinn claimed that the idea of hot desking sprang from a genuine desire to be back in the office with everyone, mixing and exchanging ideas. He said that the bank would implement a rule requiring two personnel to work at each desk, with the exception of branches.

Other UK banks, including Lloyds and Standard Chartered, have also announced plans to dump expensive office space and offer flexible working arrangements to employees.

How does hot desking work?

The employees can reserve the desks that the employees want to use through the Office Management System. The employees can find the available desks anytime by the system.

Office Management System is a system that can manage all the desks and rooms in the office. There are lots of the best office management systems in the world, such as ONES, Envoy Desk, and Cloudbooking.

A perfect system for your hybrid office: ONES 

A hybrid office should use a comprehensive office management system, which helps employees use office resources efficiently, such as rooms, desks, and office equipment, and support them to have remote work and virtual meetings with their colleagues in the office.   

ONES is one of the famous all-in-one smart office systems that can help you to easily implement hybrid working at ease.  You can easily perform virtual meetings, desk-hoteling, and digital office management with our Room Booking, Desk Booking, and Visitor Management features.  

ONES Software now has a dedicated page to introduce a series of hybrid working measures to help you solve problems. You may wish to go to https://ones.software/hybrid-workspace/ for further reference.  

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/. 

The post Hot desking statistics & trends you must know in 2024 and onwards first appeared on ONEs Blog.

This global event brought together industry leaders and professionals to showcase the latest innovations in integrated systems and smart technologies.

3D floor plan

At ISE 2024, Offision unveiled its newest features that are set to revolutionize the way offices are managed and operated. One of the highlights was the introduction of the 3D floor plan, a cutting-edge tool that provides a visual representation of the office space.

This feature allows businesses to optimize their workspace layout, making it easier to allocate resources, manage desk bookings, and enhance collaboration among employees. With the 3D floor plan, users can easily navigate and visualize their office environment, maximizing efficiency and productivity.

Digital signage

In addition to the 3D floor plan, Offision also showcased its advanced digital signage capabilities. The platform now offers a comprehensive solution for managing and delivering targeted messaging through digital screens.

With Offision’s digital signage feature, businesses can effortlessly create and display dynamic content to engage employees and visitors. This enhances communication within the office and enables organizations to effectively convey important information and announcements.

Powerful feature

Offision’s participation in ISE 2024 reinforced its commitment to providing a holistic and intelligent workplace management solution.

The platform’s existing features, such as conference room booking, desk booking, visitor management, and AI office data analytics, were also on display, demonstrating their effectiveness in streamlining everyday office operations and optimizing resource utilization.

The Offision team engaged with industry professionals, showcasing the platform’s capabilities and discussing how it can transform traditional office spaces into smart workplaces. The positive response from attendees further solidified Offision’s position as a leader in the industry.

ISE 2024

By participating in ISE 2024, Offision showcased its dedication to innovation and its ability to adapt to the evolving needs of modern offices. The introduction of the 3D floor plan and digital signage features further positions Offision as an all-in-one workplace platform that seamlessly integrates with existing systems and enhances overall office efficiency.

As the smart office trend continues to gain momentum, Offision remains at the forefront, providing businesses with the tools they need to manage their office spaces intelligently. With its latest features and commitment to excellence, Offision is poised to revolutionize the way offices are managed and save costs for businesses worldwide.

To learn more about Offision and its innovative smart office platform, visit their website at https://offision.com/.

The post Offision at Integrated Systems Europe (ISE) 2024 first appeared on ONEs Blog.

Are you tired of the endless back-and-forth emails and confusing spreadsheets just to schedule meetings and book resources in your office? Look no further than Offision, the free scheduling app that will revolutionize the way you manage your office.

Offision is not just your ordinary scheduling app—it is a comprehensive workplace platform designed to enhance productivity and efficiency in your office. With its user-friendly interface and powerful features, Offision takes the hassle out of managing your office resources, allowing you to focus on what truly matters—your work.

One of the standout features of Offision is its intuitive meeting room booking system. Say goodbye to double bookings and wasted time searching for available meeting spaces.

With Offision, you can easily check the availability of meeting rooms, book them with a few clicks, and even customize settings such as amenities and business hours. The seamless integration with calendar platforms ensures that your meetings are synchronized across all your devices.

But that’s not all. Offision also offers desk booking capabilities, perfect for flexible and agile workspaces. Whether your team prefers hot desking or assigned seating, Offision allows you to easily reserve desks and manage workspace allocations. No more wandering around the office in search of an open desk—Offision has got you covered.

Furthermore, Offision includes a comprehensive visitor management system, streamlining the process of welcoming guests to your office. From pre-registration to check-in, Offision makes it easy to manage visitor information, print visitor badges, and enhance security measures. You can even customize visitor policies and surveys to ensure a seamless experience for everyone.

With Offision’s smart office floorplan, you can visualize your office layout and optimize space utilization. Easily identify available desks, meeting rooms, and common areas, ensuring that your office is utilized efficiently. Additionally, Offision offers digital signage capabilities, allowing you to display important announcements and updates throughout your office.

But what truly sets Offision apart is its AI-powered office data analytics. Gain valuable insights into office usage, resource allocation, and employee behavior. Identify trends, optimize workflows, and make data-driven decisions to improve overall office performance.

Best of all, Offision offers a free version that provides access to essential features, making it the perfect solution for startups, small businesses, and teams on a budget. Upgrade to premium plans for even more advanced features and customization options.

So, why wait? Say goodbye to scheduling headaches and hello to a more efficient and productive office environment. Visit our website at https://offision.com/pricing/ to get started with Offision today!

The post Your Ultimate Free Scheduling App for Efficient Office Management first appeared on ONEs Blog.

Technology continues to reshape how we work, collaborate, and thrive. In this article, we will take a closer look at the concept of the intelligent workplace and how it is shaping the future of work in 2024.

The Evolution of Workplace Technology

Since the late 19th century, technology has played a significant role in enhancing productivity in the workplace. From the introduction of typewriters and telephones to the advent of computers, each innovation has transformed how we work.

Today, we find ourselves at the forefront of a new era as technology advances at an accelerated pace.

Artificial Intelligence and Automation

Two key technologies are driving the transformation of the modern workplace: artificial intelligence (AI) and automation.

AI utilizes computing machines and data to help humans make better decisions and predict future outcomes. Automation applies intelligent technologies to perform tasks previously done by humans.

The Intelligent Workplace Defined

The intelligent workplace leverages AI and automation to streamline workflows, drive efficiency, and create optimal office experiences through digital technology.

By automating manual tasks and utilizing data-driven insights, the intelligent workplace aims to enhance employee productivity, support decision-making, and plan for future business needs.

Benefits of a Smart Workplace

The intelligent workplace offers numerous practical benefits for both employees and leaders. At the employee level, it can provide personalized experiences by anticipating and addressing individual needs.

For example, intelligent desk booking systems can suggest recurring reservations for collaborating colleagues. At the leadership level, workplace analytics provide valuable insights into workspace utilization, employee engagement, and more, enabling informed decision-making and proactive adjustments to workplace strategies.

Enabling Technologies

To build an intelligent workplace, organizations need to invest in technology tools that integrate seamlessly with each other. Automation and AI-powered tools streamline processes and save employees time, while wayfinding technology enhances navigation within large office spaces.

Space booking software allows employees to easily find and reserve available workspaces and virtual conference software facilitates seamless online meetings and collaboration.

Looking Ahead

As we venture further into 2024, the intelligent workplace will continue to evolve and shape the future of work. Embracing technology-driven solutions can empower employees to focus on higher-level tasks, foster innovation and collaboration, and create a more engaging and productive work environment.

Conclusion

The intelligent workplace represents the convergence of technology and the modern work environment. By harnessing the power of AI and automation, organizations can unlock new levels of efficiency, productivity, and employee satisfaction.

As we embrace the possibilities of the intelligent workplace in 2024, it’s crucial to stay informed, adapt to emerging technologies, and leverage them to create a workplace that thrives in the digital age.

Offision: Connect your people, save your office cost

The post The Intelligent Workplace: Embracing the Future of Work in 2024 first appeared on ONEs Blog.

Desk booking systems enable employees to reserve a desk in advance, providing them with the flexibility to choose a workspace that suits their needs. However, implementing a desk booking system can be challenging, and there are some common challenges that companies may face.

This article will discuss these challenges and provide tips for successfully implementing desk booking systems in hybrid work environments.

Employee adoption

One of the biggest challenges in implementing a desk booking system is employee adoption. Some employees may prefer their desks or may be resistant to change, so it’s important to communicate the system’s benefits and provide training to ensure a smooth transition.

Companies need to explain how the system will benefit employees, such as increased flexibility and productivity. Communication should be ongoing to keep employees informed about updates or changes to the system.

It’s also important to provide training and support to ensure that employees are comfortable using the desk booking system. Companies can provide training in the form of online tutorials, in-person sessions, or one-on-one coaching.

Technology issue

Another challenge in implementing a desk booking system is technology issues. Desk booking systems rely heavily on technology, and technical issues can arise, such as system downtime or connectivity issues.

Desking booking systems like Offision can help companies quickly implement their booking system without the need to have a dedicated IT team
to manage and troubleshoot the system. It also comes with a user guide or FAQ document that outlines how to troubleshoot common technical issues.

Real estate management

Real estate management is another challenge in implementing a desk booking system. Companies need to ensure that there are enough workspaces available for employees who need them. This requires careful management of office space, which can be a complex task.

Desking booking systems can help companies easily manage hundreds of hot desks with policy setting and quota mechanisms. Administrators can monitor the use of office space regularly and make adjustments as needed to ensure that employees have access to the workspaces they need in the management console.

Conclusion

In conclusion, implementing a desk booking system in a hybrid work environment can be challenging, but with careful planning and management, these challenges can be overcome.

With the right desk booking system, companies can ensure employee adoption by communicating the benefits of the system and providing training and support.

They can address technology issues by having a robust IT infrastructure and support system in place that the desk booking system provides. And they can optimize office space by carefully managing real estate needs and monitoring usage on the desk booking system easily.

By successfully implementing a desk booking system, companies can increase flexibility, productivity, and accountability in their hybrid work environments.

Learn more about Offision for your new hot-desking environment.

The post Challenges in Implementing Desk Booking Systems first appeared on ONEs Blog.

One way to do this is through the use of a desk booking system, which can help to strengthen accountability and ensure that employees are making the most of their time in the office.

Here are some tips for using a desk booking system to strengthen accountability in a hybrid working environment:

Make desk booking mandatory

To ensure that employees are using the desk booking system, make it mandatory for them to book a desk before coming into the office. This will help to ensure that everyone is aware of the system and is using it consistently.

Hold employees accountable

Set clear expectations for how employees should use the desk booking system, and hold them accountable for following these expectations. This could include requiring employees to book a desk for a minimum number of days per week or requiring them to cancel their desk booking if they’re unable to come into the office.

Monitor desk usage

Keep track of how often employees are booking desks and which desks they’re booking. This will help you to identify any patterns or issues that need to be addressed, such as employees not using the system consistently or booking the same desk every time they come into the office.

Use data to inform decisions

Use the data collected through the desk booking system to inform decisions about office space and resource allocation. For example, if certain desks are consistently booked more than others, you may need to add more of those types of desks to your office.

Provide training and support

Ensure that employees are trained on how to use the desk booking system effectively, and provide ongoing support as needed. This will help to ensure that everyone is comfortable using the system and can get the most out of it.

Elevate Your Hybrid Success with Offision Desk Booking

Overall, a desk booking system can be an effective tool for strengthening accountability and productivity in a hybrid working environment.

By making desk booking mandatory, holding employees accountable, monitoring desk usage, using data to inform decisions, and providing training and support, you can ensure that your employees are making the most of their time in the office and are working effectively in both remote and in-person settings.

Try Offision Desk booking now! Contact us.

The post Maximizing Accountability in Hybrid Work Environments with Desk Booking Systems first appeared on ONEs Blog.

However, with the right tools and strategies, you can make a room booking easier and more efficient. Here are some tips to help you streamline the process:

Use room booking software

Room booking software can help you manage and schedule room bookings with ease. It allows you to view the availability of different rooms in real-time, check the schedules of individuals who have booked the rooms, and even make bookings on behalf of others.

Some room booking software options also come with features such as automatic confirmations and reminders, which can save you time and reduce the risk of double bookings.

Simplify the booking process

Make the booking process as simple as possible for users. This can involve creating an easy-to-use online booking system, providing clear instructions on how to book a room, and ensuring that the booking process is accessible from any device. Avoid overcomplicating the process with unnecessary steps and requirements.

Provide detailed room information

Ensure that users have access to detailed information about the rooms available for booking. This should include information such as room capacity, available equipment, and any special features or restrictions. Providing this information upfront can help users make informed decisions when booking a room.

Implement a booking policy

Establish a clear booking policy that outlines the rules and guidelines for room bookings. This can include information on how far in advance rooms can be booked, how long bookings can be made for, and what the consequences are for failing to show up for a booking.

Having a booking policy in place can help prevent confusion and ensure that the booking process runs smoothly.

Communicate changes and updates

Keep users informed of any changes or updates to the room booking process. This can include changes to room availability, updates to the booking policy, or any changes to the booking software.

Providing clear and timely communication can help prevent confusion and ensure that users have the information they need to make informed decisions.

In conclusion, making room booking easier is all about providing users with the right tools, information, and processes.

By implementing a room booking software, simplifying the booking process, providing detailed room information, establishing a booking policy, and communicating changes and updates, you can streamline the booking process and make it more efficient for everyone involved.

The post How to Make Room Booking Easier? first appeared on ONEs Blog.