Indonesia Hybrid Working - ONEs Blog https://ones.software/blog Smart Office, Building the Future. Fri, 02 Jun 2023 02:31:50 +0000 en-US hourly 1 https://wordpress.org/?v=6.6.2 /blog/wp-content/uploads/2022/06/cropped-favicon2-1-32x32.png Indonesia Hybrid Working - ONEs Blog https://ones.software/blog 32 32 How to implement your back-to-work transition perfectly in Indonesia?  https://ones.software/blog/2022/12/05/how-to-implement-your-back-to-work-transition-perfectly-in-indonesia/?utm_source=rss&utm_medium=rss&utm_campaign=how-to-implement-your-back-to-work-transition-perfectly-in-indonesia Mon, 05 Dec 2022 06:29:59 +0000 https://ones.software/blog/?p=2744 Change your original mind-set to implement your back-to-work transition in Indonesia,

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During the epidemic, Indonesian workers have become accustomed to working from home. They prefer remote work due to many personal factors, so it is not easy to attract them back to their old workplaces. 

People Matters, a new-age niche media organization, recently invited some business leaders to explain the key factors that will help employees and employers transition to the office in a live LinkedIn session under its “Big Questions” series. 

The challenge of staff re-entering the office 

Indonesians value family ties and have great respect for their elders. So how can they feel comfortable returning to the office if they have a chronically ill family member, young children, or elderly parents to care for? 

Also, working in a traditional office is more stressful, and working from home is more relaxing for them. Some people have even been bullied in the workplace, so they have a negative perception of going back to work. 

Key factors in transitioning back to the office  

In a live LinkedIn session, Dedev Parulian, who is Cluster HR Head (Indonesia, PNG, and Timor) and ASPAC IR Head at Ofi, Clare Muhiudeen, Head of Asia at WTW, and May Yang, the MD and Global Head of Operations at Synechron, discussed the post-pandemic work schedule. 

They both cited different key factors in the transition to the office and then agreed that the office is now a multi-dimensional, flexible, hybrid, and adaptable space where the 9 to 5 job is no longer a key requirement.

Furthermore, according to a Cisco study, 84% of Indonesian employees agree that their jobs need to include flexibility and prefer hybrid work. 

Give up your traditional office work mentality 

“Presently, we are seeing the office as an alternative work environment besides employees’ home. It’s more like a place where a company provides its workforce a space to focus, collaborate, learn as well as socialise. Most importantly, the post-pandemic office needs to inspire employees to connect with their colleagues as well as leaders, further enabling them to do their best work,” May Yang told People Matters.    

May Yang means that the office is no longer a place to provide rigid work, but more importantly, the office is a place to provide flexibility and versatility. Employers should give up their traditional office work mentality. 

Based on a LinkedIn survey, over 30% of leaders still fear that employees do not do their work as conscientiously in the home as they do in the office. 

In fact, 3,964 companies have implemented a work-from-home policy in Jakarta alone and they have gotten a good result on hybrid working. A good example is Blibli, which has reported an increase in productivity after most of its employees worked from home. 

As a result, employers with a distrustful mindset will be at odds with their employees, making work less efficient and productive, and preventing the company from developing on the right path.

Therefore, employers need to abandon their traditional thinking and introduce a way of working those balances both ideas. One of the suggestions is implementing hybrid working. 

Increase the amount of open communication to build trust 

The lack of communication between employers and employees leads to different ideas and finally mutual distrust. More communication between employers and employees can help resolve misunderstandings at work. 

Clare Muhiudeen suggests that employers should create more platforms for open communication, so that both parties can have new experiences and common ideas at work. 

“Establish trust, accountability, and involve in a lot of open communication to make the experience meaningful and worthwhile,” said Clare Muhiudeen. 

Clare Muhiudeen also suggested that introducing a hybrid model in the workplace would help increase trust between the two parties. The reason for this is that a hybrid workplace is a good place for communication, as many hybrid workplaces have different open chat spaces and face-to-face meeting rooms for formal meetings. 

Meanwhile, hybrid workplaces have different friendly measures to provide different benefits to employees and make them feel valued. Then, they will believe that their managers know how to take care of themselves, so they will work harder for the company. 

“By introducing a hybrid model, one can make trust-based work possible.” Clare Muhiudeen added. 

Introducing a better working system 

The MD and Global Head of Operations of Synechron suggested that work scheduling decisions should be made entirely by the company, not by employees. 

“The work arrangement for employees should be the company’s approach as part of their overall strategy. If left to be decided by employees, the model will lead to confusion and chaos. You don’t want to be coming on days where your other team members are not in. For instance, at Synechron we’ve taken a hybrid model but made it very clear what are the days for the teams to come in,” May told People Matters. 

So, the company has to set up a proper hybrid work guideline for employees, or they won’t be able to properly decide when they need to go back to the office. 

Employers can look to Citi or Standard Chartered for reference. They offer different flexible roles for their employees and require supervisors to create individualized work guidelines for their employees. 

Create a culture of happiness in the office 

Research shows that a happy culture leads to many positive outcomes, including higher productivity and higher employee satisfaction. 

By implementing measures to build a culture of happiness in the office, employees can be attracted back. Examples are holding regular team gatherings and Christmas parties. 

Dedev Parulian and Clare Muhiudeen also share some tips for developing a harmonious and positive workplace culture: 

  • Take and share regular feedback.   
  • Indulge in team-building fun activities.  
  • Celebrate special occasions, such as birthdays, work anniversaries, and achievements. 
  • Let employees weigh in on office design. 
  • Go out together 
  • Encourage hobbies at work 

These actions help employees more engage with the company and foster a sense of belonging to the company, also promoting the process of transitioning back into the office. 

What setup brings flexibility to your office? 

To create a hybrid office, you should have some office management systems to support your staff to flexible work.  For example, a hot desk policy and a room booking system. 

Hot desk 

Hot desk is an organizational workspace system in which desks in a workspace are used on an ad-hoc basis. 

Instead of having only one designated space or permanent desk, hot desking allows employees to use any available mobile desk and is a strategy that helps increase flexibility and encourages collaboration. 

The benefits of using a hot desk are that it maximizes space efficiency and reduces redundant office space to save on operating expenses. 

Example: Coca-Cola 

Room booking System 

Room Booking System includes capabilities for managing, optimizing, and streamlining the meeting room booking process. 

It allows you to book an available room at any time via your cell phone or room panel, eliminating the need for staff to waste time searching for an empty room. 

And after the meeting, the system will help you turn off the energy in the room, automatically saving your operation costs. When someone is absent from a meeting, the system will automatically release the occupied room, reducing the chance of wasted resources. 

Example: LinkedIn 

Office management system 

ONES is one of the famous all-in-one smart office systems that can help you to implement hybrid working with ease.  

You can easily perform virtual meetings, desk hoteling, and digital office management with our Room Booking, Desk Booking, and Visitor Management features.        

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/id/.  

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10 companies that implemented hybrid working in Indonesia  https://ones.software/blog/2022/11/16/10-companies-that-implemented-hybrid-working-in-indonesia/?utm_source=rss&utm_medium=rss&utm_campaign=10-companies-that-implemented-hybrid-working-in-indonesia Wed, 16 Nov 2022 01:00:00 +0000 https://ones.software/blog/?p=2526 This article list out the companies implemented hybrid working in Indonesia

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Given the widespread adoption of Work-from-Home arrangements during the COVID-19 pandemic, the Indonesian government may go even further with a Work-from-Anywhere (WFA) policy for its employees in order to boost productivity.

Hybrid Working in Indonesia

In Indonesia, where Work-from-Home arrangements were widely used during the COVID-19 pandemic, the government may go even further by instituting a Work-from-Anywhere (WFA) policy for its employees in order to boost productivity.

In the future, the government intends to create a more flexible working structure for state officials by allowing them to WFA. The framework is being created in collaboration with many ministries and government organizations.

The application of WFA was intended to increase the effectiveness of ASN performance and provide efficiency to government bureaucracy…The important thing is that performance and targets are achieved,

Satya Pratama, the Head of the Legal, Public Relations, and Cooperation Bureau of the Administrative and Bureaucratic Reform Ministry.

Companies that implemented hybrid working in Indonesia

The followings are the companies in Indonesia that are already implemented hybrid working to improve productivity and flexibility.

Efishery 

Efishery is a company engaged in aquaculture in Indonesia and was established in 2013.  

Since the promulgation of work from home during the pandemic, they have implemented “work from anywhere” and have actually increased the company’s productivity. Therefore, they decided to go to WFA forever. 

Blibli 

Blibli is a well-known Indonesian e-commerce company that focuses on building good business ecosystems for consumers and organizations. 

Blibli announced in their company post that their employees can perform their duties from anywhere. WFA was adopted after they survived the pandemic because they noticed an increase in productivity when most of their employees worked from home. 

Stockbit 

Stockbit is a startup in the financial sector and has also taken some steps for WFA that are starting to become a trend for Indonesian companies.

Since February 2022, Stockbit has implemented remote systems or work anywhere outside the office to improve employee productivity and quality of work. 

Magic 

One of the startups that do not require its workers to come to the office is Ajaib. After passing the adaptation and trial period, they also implemented WFA in the stock and mutual fund investment application earlier this year. 

Happy Fresh 

Happy Fresh is a grocery shopping application, that also implements a remote system. They provide flexibility to some workers that are not required to come to the office, especially for the Backend Engineer profession. 

Flip 

Another financial application that implements WFA is Flip. Flip allows workers to work-in-anywhere from March 2022, whether working at home or in a café, and has implemented other WFA approaches for two years.

Flip also provides benefits, such as laptops, tables, chairs, and internet costs to support it. 

Amartha 

Amartha, which is also engaged in fintech, just starting to implement WFA in 2022. However, this online investment company is still in the trying phase until the end of the year. Actually, they believed that WFA is able to increase the productivity and quality of work of the staff. 

CoLearn 

CoLearn has long allowed its employees to Work-From-Anywhere. Like most companies, they see that way of working more effectively in terms of productivity and mental health of their workers. Therefore, the remote system was continued until this year. 

Read More: Are Indonesian companies ready for hybrid working now? 

Niagahoster  

Recently, Niagahoster announced that their company will implement the WFA system in the long run. The reason is they found flexible working is more efficient than traditional working.

They have implemented WFH since the pandemic and said that they will continue it for at least until the end of 2022. 

Amar Bank 

Amar Bank is one of the companies that can be said to be the first of companies in implementing WFA. The corporate sector was doing quite effectively even though the workers did not come to the office.

The hybrid work system (between WFA and WFO) has so far been implemented to improve the quality of work and employee welfare. 

What should you prepare for implementing hybrid working? 

To implement hybrid working, you need a comprehensive office management system to support your staff working in the office. ONES is one of the famous all-in-one smart office systems that can help you to implement hybrid working with ease. 

You can easily perform virtual meetings, desk hoteling, and digital office management with our Room Booking, Desk Booking, and Visitor Management features.       

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/id/

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Why Indonesian government encourages hybrid working now?  https://ones.software/blog/2022/11/14/why-indonesian-government-encourages-hybrid-working-now/?utm_source=rss&utm_medium=rss&utm_campaign=why-indonesian-government-encourages-hybrid-working-now Mon, 14 Nov 2022 05:03:52 +0000 https://ones.software/blog/?p=2480 Indonesian government intends to further implement a Work-from-Anywhere (WFA) policy and plans to implement it for civil servants

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Due to the widespread adoption of flexible working arrangements in Indonesia during the COVID-19 pandemic, Indonesian employees have discovered the benefits of combining Work-From-Home and Work-In-Office, i.e., hybrid work, and desired it can be the future working model.  

Moreover, the Indonesian government intends to further implement a Work-from-Anywhere (WFA) policy and plans to implement it for civil servants. 

About WFA in Indonesia 

“The application of WFA was intended to increase the effectiveness of ASN performance and provide efficiency to government bureaucracy…The important thing is that performance and targets are achieved,”

Satya Pratama, the Head of the Legal, Public Relations, and Cooperation Bureau of the Administrative and Bureaucratic Reform Ministry.

WFA is a more flexible working system, allowing workers to work anywhere in the future. It doesn’t require people to work from a specific place, like home, or with mandatory office hours.

Employees can decide their work location, work hour, and workflow. However, it would not be available for civil servants whose work require to be in direct contact with the public, such as medical staff or firefighters. Just in Jakarta, there are already 3,964 companies have implemented the WFH policy.

The Indonesian government believed that a flexible working model can help employees to increase their productivity. In fact, it has many reasons to implement WFA with some data support. 

Increases the production growth rate of companies  

A survey from the famous consulting firm Accenture found that 83% of workers in Indonesia prefer a hybrid model for work. It also found that over 67% of companies have high business growth after switching to a work-from-anywhere model. 

Meanwhile, the majority of companies remain focused on where people are going to work physically, and they are ‘no-growth’ in their businesses.    

Reducing business operating costs and allowance 

Some leading giant Indonesian companies have already implemented a hybrid working mode, for example, Blibli.com. It is one of the well-known e-commerce sites in Indonesia and has officially implemented the WFA system since January 2022.  

They announced their employees can work from anywhere and changed their office to be coworking office to support the hybrid workers. A coworking office is a shared office, it helps WFA and provides a variety of flexible working facilities (for example hot desking), relaxation zones, and a soundless booth apart from any traditional office. Using hot desks can reduce the cost of buying fixed desks, also reducing the necessity of huge space demand and rent.  

In addition, some data shows only about 48.9% of startups survived higher rents in 2021. According to data published by the Indonesian Venture Capital Association (Amvesindo) on the IDX channel, it is highlighted that up to 10-15% of startups might also be facing closing due to the inability to compete.   

But, if startups and SMEs implement hybrid work and use coworking offices, it can help them to run their businesses with less capital and decrease the chance of closure. This means that the Indonesian government can reduce the total amount of annual subsidies to these companies. 

Sustainable Development Solutions for Office

As mentioned above, a coworking office is just like a mini community, which allows different entrepreneurs and people to work together in a shared environment.

This gives them more opportunities to learn others’ skills and helps to train more talents, therefore it enhances the sustainability of business activities in the future. This approach was agreed upon by Digital Economist Researcher Nailul Huda. 

What do you need for hybrid working 

ONES is one of the famous all-in-one smart office systems that can help you to easily implement hybrid working at ease in Indonesia.  You can easily perform virtual meetings, desk hoteling, and digital office management with our Room BookingDesk Booking, and Visitor Management features.     

ONES Software now has a dedicated page to introduce a series of hybrid working measures to help you solve problems. You may wish to go to https://ones.software/hybrid-workspace/ for further reference.    

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/id

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Are Indonesian companies ready for hybrid working now?  https://ones.software/blog/2022/11/08/are-indonesian-companies-ready-for-hybrid-working-now/?utm_source=rss&utm_medium=rss&utm_campaign=are-indonesian-companies-ready-for-hybrid-working-now Tue, 08 Nov 2022 02:12:14 +0000 https://ones.software/blog/?p=2426 In Indonesia, many organizations were getting ready to start their digital transformation journey and were not ready to make the shift. Here explains.

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In Indonesia, as in any other emerging economy, many organizations were getting ready to start their digital transformation journey.

The Cisco Global Hybrid Work Study 2022 indicates that 83.5 % of employees in Indonesia prefer to work in hybrid mode. However, there are still many of them that are not ready to make the shift.  

According to Policy Discourse On Work From Anywhere” (WFA) for Indonesia’s State Civil Apparatus (ASN) shows that the main reasons are the conservative mindsets of leaders, geographical challenges, and public skepticism. 

Reasons for Indonesia still can’t implement their hybrid working 

Conservative mindsets of ASN leaders

Since many ASN leaders have conservative mindsets, they still adhere to the conventional system, which requires all of their subordinates to be physically present at the office, it is difficult to implement hybrid working in their companies. 

Geographical challenges

As many areas in Indonesia still are underdeveloped, remote, and frontier, so the technology of network connection and equipment in these places is still to be developed.

Also, the United Nations (UN) e-Government Survey 2020 ranked Indonesia 88th in the development and implementation of the e-Government System/Sistem Pemerintahan Berbasis Elektronik (“SPBE”)

Hence, implementing e-government or remote work in these areas will be not easy for now. 

Public skepticism

In Indonesia, people misunderstand hybrid working, so there is a perception among the community that the performance of ASN will become less productive and will eventually hinder public services if the WFA arrangement is put in place.   

What should the Indonesia government and companies prepare for hybrid working 

While there are some conservative ideas or packages that make the implementation of hybridization in Indonesia very difficult, the Indonesian government and companies can follow some solutions to implement hybrid work soon. 

Reference to Brazil’s hybrid work experience

According to the WFA, Indonesia lacks the appropriate infrastructure and experience for remote work, therefore the experience of Brazil can be taken as a reference. The reason is Brazil already has some experience in managing the wealth and administration of hybrid work. 

Expedite the enactment of legislation conducive to implementing hybrid work

Since Indonesian talents are eager to work flexibly (83.5%), but the Indonesian government has no legislation to encourage companies to implement hybrid working, thus the companies are not prepared for hybrid working and could be facing the loss of talent at any time.

Legislation to encourage implementing hybrid work will prevent the loss of Indonesian talent abroad. 

Improve the problem of inadequate technology

Introduce technology from abroad that is suitable for hybrid work, such as faster networked systems and management systems, then use technology to improve the efficiency of work. ONES is one of the famous all-in-one smart office systems that can help you to implement hybrid working with ease.

When there are some good results in hybrid working, it helps to make leaders abandon their traditional thinking. 

ONES Software now has a dedicated page to introduce a series of hybrid working measures to help you solve problems. You may wish to go to https://ones.software/hybrid-workspace/ for further reference.   

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/id/. 

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Hybrid Working Trend in Indonesia Banking Digital Transformation https://ones.software/blog/2022/11/07/hybrid-working-trend-in-indonesia-banking-digital-transformation/?utm_source=rss&utm_medium=rss&utm_campaign=hybrid-working-trend-in-indonesia-banking-digital-transformation Mon, 07 Nov 2022 04:44:30 +0000 https://ones.software/blog/?p=2414 One of the Indonesia bank has implement hybrid working policy permanently. Their director explains why.

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PT Bank Amar Indonesia Tbk (“Amar Bank”), became the first bank in Indonesia to implement the Work From Anywhere (WFA) policy permanently, known as the Hybrid Working Style.

This policy is also in line with the Blueprint for Digital Banking Transformation published on October 26 by the Financial Services Authority (Otoritas Jasa Keuangan, OJK).

Digital Transformation in Indonesia Banking Sector

In the 2020-2025 Indonesia Banking Development Roadmap, one of the pillars that become the policy direction is the acceleration of banking digital transformation. 

One of the important points mentioned in the blueprint is the transformation of the banking organization’s design which includes four aspects: Workplace, Structure, Authority, and Workforce Enablement.

In the aspect of Workforce Enablement, it is written that the transformation of a digital bank requires changing the workplace into a digital workplace.

The blueprint also explains that banks need to develop a digital culture as a strong foundation to change the mindset and understanding of bank administrators and employees to be oriented towards a digital vision to support the company’s digital transformation.

Work From Anywhere for Amar Bank

Amar Bank is the first FinTech-powered bank in Indonesia, which first implement the Work From Anywhere (WFA) policy permanently, known as the Hybrid Working Style.

Vishal Tulsian, President and Director of Amar Bank, stated that this pandemic has caused businesses to realize the advantages of remote labor. Returning to the old style of working is equivalent to faxing after the development of email.

Employees may continue to concentrate on effectively giving good service to clients, adjusting to changes in consumer behavior, and being able to meet every consumer need throughout this pandemic with this digitally-centered and flexible manner of working.

Amar Bank has been embracing remote work as part of its startup culture since the beginning of 2014, but the official implementation of the Work From Anywhere policy began in October of this year 2022.

Lots of Indonesian considering switching to a hybrid work system

The second annual Work Trend Index report from Microsoft shows that as many as 66 percent of workers in Indonesia are more likely to consider switching to remote or hybrid work systems.

Modern Work & Security Business Group Lead of Microsoft Indonesia Wahjudi Purnama said the pandemic that has lasted for approximately two years has significantly changed the way people interpret work in life.

Referring to Indonesia-specific data, this Work Trend Index report reveals five main trends. Among them, employees have a new view of what is considered ‘worth it’ at work.

Wahjudi detailed, as many as 48% of employees in Indonesia said they tend to prioritize health and well-being more than work, than before the pandemic.

Flexibility and well-being have become something we cannot compromise. By welcoming and adapting to these new expectations, the organization can actually prepare every employee and business for long-term success,” said Wahjudi.

ONES Software now has a dedicated page to introduce a series of hybrid working measures to help you solve problems. You may wish to go to https://ones.software/hybrid-workspace/ for further reference.  

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/id/

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