If the meeting schedule changes, all relevant modifications are made immediately, keeping everyone involved in the know.

The system also enables administrators to understand space consumption as well as resource requirements through thorough reporting, allowing them to make better decisions and efficiently manage expenditures.

Room Booking System Software Market

Meeting Room Booking System Software Market was worth USD 63,405.2 Thousand in 2018 and is predicted to expand 9.6 percent between 2019 and 2026, reaching USD 129,624.0 Thousand by 2026.

(Verified market research)

Key Players in Global Market

The followings are the key players operating in the global meeting room booking system market in 2022:

• The U.S.: Accruent, Teem, AgilQuest, SpaceIQ, RobinPowered, Envoy, OfficeSpace, Roomzilla, iOFFICE
• UK: Condeco 
• Australia: Skedda 
• Ireland: Book Meeting Room
• Hong Kong: ONES – All-in-one smart office system

Types of Room Booking System Software

The market is divided into two segments: cloud-based and web-based. Web-based held the biggest market share.

Typically, the company has conference rooms with tablets mounted on the outside wall and loaded with conference room booking software, allowing users to monitor and reserve availability automatically via a web interface. Because of these qualities, web-based meeting room booking software is projected to have the highest market value.

(Verified market research)

Users of Room Booking System Software

The market is divided into two segments: large organizations and SMEs.

Large corporate clients are often spread throughout many areas rather than concentrated in one, and they have larger market shares, technological competence, and successful business strategies.

Large corporations are often in charge of complicated systems and software. As a result, major firms were predicted to have the highest market share.

(Verified market research)

Location of people used Room Booking System Software

In 2018, the Global Meeting Room Booking System Software Market was dominated by North America.

In 2018, the United States accounted for the bulk of the market in this area, a trend that is likely to continue throughout the forecast period.

(Verified market research)

Size of Global Meeting Room Booking System Software Market

The Global Meeting Room Booking System Software Market is anticipated to increase at a CAGR of 12.9 percent from USD 65.5 million in 2020 to USD 135.4 million by 2026.

(Stratview Research)

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/.

The post What you should know about Room Booking System Market in 2023 first appeared on ONEs Blog.

A Meeting Room Booking System (MRBS) (房間管理系統) can help you to adopt a hybrid working style. Some studies have shown a 73% increase in the need for meeting rooms in hybrid office spaces.

Meeting rooms in flexible workspaces provide the ideal in-between office space, providing a solution that is both professional and casual enough to be used on an as-needed basis.

ONES – All-in-one smart office system

ONES offers functionality for bookings of a meeting room with office equipment and services and provides a 3D floorplan for a clear view of availability and reservations. We work with Microsoft Outlook for ease of room booking.  

The features of ONES: 

1. Centralized and user-friendly platform: Providing an informative schedule calendar and an interactive 3D floor map, also suitable for mobile and desktop.   

2. Multi-channel for booking: Booking on mobile apps, web browsers, room display, floor display, kiosk, Microsoft Outlook, and Teams;  

3. Customizable policy: Provides room setting (capacity, amenity, location, service etc.) and the quota setting. Allow users to set the advanced permission to allow specific staff to use rooms;  

4. Centralized management: Managing from a room to multiple buildings on the same platform;  

5. No-show Auto-Release function (自動釋出房間功能): Automatically keep your rooms from being empty when the meeting is a “ghost meeting”;  

6. Customizable room service (自訂服務): Support your request for special room service before the meeting and notify related staff for the service support. 

Booking a room is now an enjoyable experience with our meeting room booking system. Moreover, we provide a visitor management system (訪客管理系統) and hot-desk booking service (辦公桌預約功能), ensuring your office easily adapts to a hybrid working style. 

ONELAN 

ONELAN uses Reserva system to improve workspace utilization and ROI. The features of ONELAN: 

1. Alert notification: notify managers of the status of equipment in the meeting room; 

2. Auto-Release Room: notification of meeting room usage time and automatic cancellation if late (instant booking for others);  

3. Room Display: Show all details and three colors show the room condition; 
    

ATEN 

ATEN RBS seamlessly integrates with leading calendar systems such as Microsoft 365 to automatically sync appointment information from the device to the mail server.  The features of ATEN: 

1. A customizable interactive interface: Customizable background, exclusive corporate logo, fashionable appearance, etc;  

2. Room Panel: Quick searching suitable rooms and show the details of rooms;  

3. Centralized management: Manage multiple meeting rooms, even across branch offices and overseas offices;  

4. Supported service: Software update service and support different kinds of language. 

ATEN also offers a variety of charging docking stations for your office. 

Ragic 
 

Ragic system can intergrade the data and help your company to build up a database. The features of Ragic:  

1. Free templates: Lots of management templates for you to download if you use them;  
2. Latest statistical technology: They have a unique way to build a database of rooms; 
3. Easy-to-use interface: Show the details clearly, ensure you are easy to view for management; 
4. Alert notification: notify managers or the staff about the latest changes in rooms. 

Ragic manages rooms with a proprietary Room Booking Management system. 
 

IMage UCMS 

 
IMage Room Booking Management System provides a full range of management mechanisms, making users feel like they have a full-time management assistant. The features of IMage: 

1. Easy management: Help you to arrange meetings, send meeting notices, connect to video conferences and sign up for meetings; 
2. Face Recognition: Protecting the use of the room from being used by others; 
3. Authority: Setting the advanced permission to allow specific staff to use rooms; 
4. Meeting Room List: Show the available rooms by room display.  

IMage UCMS focuses on room management and security. 

ONES Software now has a dedicated page to introduce a series of smart office measures to help you solve problems. You may wish to go to A Complete Guide for Room Booking System Now – ONES Blog for further reference. 

Contact us: hello@ones.software, or visit ONEs Software official website for more information: https://ones.software/. 

The post The Best 5 Taiwan Room Booking Systems In 2023 first appeared on ONEs Blog.

As we learn to negotiate the current economy’s additional challenges, leaders must remain sympathetic and rely on proper technology in the right setting to allow open communication with their staff, and meeting spaces are no exception.

Activity-based working is about…

Activity-based working is a recent popular working model that gives your workers a variety of venues for a number of activities. Individuals can select their favorite location for the day’s activities, such as a hot desk, conference room, quiet car, huddle room, or brainstorm room.

For example, LEGO Group’s “Activity-based working” strategy for hybrid working has been recognized as a model for other businesses to imitate.

The strategy taken by the LEGO Group differs in that it appears to take into account the types of work that its workers are performing and provides them with the optimum setting for completing specific roles or tasks.

Each neighborhood has a variety of areas for “activity-based working” ranging from workstations and personal “phone booths” for each employee to various sizes of larger rooms to allow both large and small gatherings.

So how do you know if you have the right tools in the right places for your employees?

In the following sections, we have listed out some of the most common working environments and provided a thorough list of the technologies you need to make that area function for your business.

Meeting room

Meeting rooms are the most common part for most of the offices with the highest usage.

However, these rooms should differ in design depending on different purposes and people who used them: from a place that allows employees to hold informal catch-up meetings, to a venue that is installed with high technology to impress your guests.

Nowadays, meeting rooms normally should provide office facilities such as room booking panels, Wi-Fi, power outlets, and IoT devices for daily use with a meeting room booking system and video conferencing software.

Occupancy sensors can help you determine your real estate needs, eliminate misusage due to no-shows, and identify a better management solution for managing the layout available for meetings.

Boardroom

A board room is a room that is designated for a group of individuals, usually those elected by shareholders to administer a corporation, to have meetings. This is a place where the company’s most important concerns are discussed and decisions are made.

Apart from the facilities that mentioned above for a normal meeting room, boardrooms should have a large enough table and enough seats to accommodate everyone in attendance, as well as be situated in a private area.

Ensure your boardrooms are equipped with a meeting room booking system that allows secretaries to reserve the board room for their bosses in everywhere, and reserve tea service, catering, and car parking facilities for different guests. Also, a virtual board meetings service is now a must for cross-location board meetings.

We also recommend that a 3D floor plan is helpful for guest to easily find their way to the correct location on the floor display.

Quiet car/ Huddle room

Quiet car and huddle room are both office places for individual ad-hoc usage.

A quiet car is for employees who need to tune out and focus on their job without being distracted by a crowded workplace environment, while a huddle room is for individuals who may meet quickly and effortlessly.

Having a hot desk booking system with mobile capability makes these areas more accessible, and having check-in with various methods such as RFID card capability makes them more readily available, forming a relaxed place that your informal use.

You should also provide Wi-Fi, charging stations for mobile devices, a simple lighting device, and easily accessible power output ports.

Brainstorm room/Collaboration space

A brainstorming room encourages collaboration and innovation and is also known as a project room or battle room. Sofas, cushions, and armchairs are frequently used to help staff feel more relaxed.

Residents are typically equipped with more informal furniture to make them at ease. It is mainly used for both big projects and smaller sprints that require additional board space or other office resources. Whiteboards for taking notes, and also whiteboard markers with enough ink are no doubt a must.

Using a desk booking system with mobile functionality allows your employees to book on the fly, which is critical for a location that is unlikely to be filled weeks in advance.

And again, make sure you have provided high-functioning Wi-Fi, charging stations for mobile devices, and a power outlet for supporting your staff in having enough power!

Learn more about how to overcome productivity paranoia with new tools in Microsoft Viva on Teams and ONES.

Contact us: hello@ones.software, or visit ONES Software official website for implementation of your own room booking system: https://ones.software/. 

The post What do you need for your meeting room? first appeared on ONEs Blog.

Single booking

A single booking is the basic booking format for reservations.

Users usually would like to reserve a room, desk, or resource for a period of time in the future. They will book the resource based on their requirements, such as capacity, location, etc., in the smart office system.

For Example: General meeting

Cross day booking

A cross-day booking means reserving the resource for more than a day continuously.

This type of booking usually be used when there are events behold for more than 1 day and do not want to be disturbed by outsiders within the period.

For Example: Exhibitions, overnight hackathons

All day booking

An all day booking means reserving any conference room, hot desk, or equipment for the whole day.

The difference between a single booking and all day booking is that a single booking will show the timeframe of the reservation, while all day booking only show the reservation day.

For Example: Accounting meeting

Recurring booking

Recurring booking is for reserving the office resource repeatedly, such as daily, weekly, or monthly.

This can help to create multiple bookings in one reservation form to save time, reserve the resource in the future to avoid being used by others, and easily manage the data for multiple bookings.

For Example:  Board meetings, quarterly finance meetings

How can a room booking system help your office?

A room booking system can help you to improve your office efficiency by helping you to fully use the above booking types:

Collision checking

Rather than checking and resolving any collision of booking manually, the system can automatically show which period is reserved by others and avoid users to make any overlapping bookings in the same period.

Quota mechanism

Rooms are always limited. If there are no restrictions on room usage, some users will reserve lots of rooms even if they will not use them afterward.

The system can help to implement a quota mechanism to set the limit of office resource usage and make sure the resource can be used by different parties.

Customizable Room Policy

The system can help you to strictly implement room policy, such as the maximum number of hours for room reservations, or reject bookings after business hours.

Each room can have its own policy which provides maximum flexibility to the administrator. The resource manager can also apply these policies to the office without checking the rule book each time before the user reserve the room.

Schedule planning

Users can now easily check which room is reserved and their upcoming event in the booking calendar, helping them to easily plan the working schedule.

There are more advantages that you can have by using a room booking system. To learn more, please visit for detail: https://ones.software/bookings-one/room-booking

The post The different types of booking and How do They Work? first appeared on ONEs Blog.