With the help of modern technology, you can create a seamless and personalized visitor experience that will leave a lasting impression. In this blog post, we’ll explore how self check-ins, badges, and maps can help you create a great visitor experience with ONES.

Self-Check-Ins

One of the most important aspects of creating a great visitor experience is the check-in process. Traditionally, this has involved a manual check-in process that can be time-consuming and frustrating for visitors.

However, with the help of self-check-in technology, you can streamline the check-in process and provide a more personalized experience.

ONES Visitor management system provides self-check-in panel which allows the visitor to complete the whole registration process with a few clicks. This eliminates the need for manual check-ins, reducing wait times and improving the overall visitor experience.

With self-check-ins, visitors can quickly and easily register and get on with their visit, reducing stress and improving satisfaction.

Badges

Another important aspect of creating a great visitor experience is providing visitors with clear identification. This is especially important in larger buildings or offices, where it can be difficult for visitors to navigate and find their way around.

By providing visitors with badges, you can ensure that they are easily recognizable and can access the areas they need to visit.

With the help of a smart office system like ONES, you can print out badges once the visitor has finished the registration and provide visitors with a personalized and professional experience.

Maps

Finally, maps are an essential tool for creating a great visitor experience. They provide visitors with a clear and easy-to-understand layout of your premises, helping them navigate and find their way around.

With the help of modern technology, you can create interactive maps that provide visitors with real-time information about your premises, such as the location of meeting rooms or restrooms.

Smart office systems like ONES include advanced mapping features that allow you to create customized maps that are tailored to your specific needs. You can include information about the location of meeting rooms, restrooms, and other amenities, as well as real-time updates about the availability of these spaces.

Conclusion

In conclusion, creating a great visitor experience is essential for businesses that want to make a positive first impression and ensure a smooth and hassle-free check-in process. By using self-check-ins, badges, and maps, you can create a seamless and personalized visitor experience that will leave a lasting impression.

With the help of a smart office system like ONES, you can streamline the check-in process, provide visitors with clear identification, and create interactive maps that help them navigate your premises.

To learn more, schedule a demo today.

The post Create a great visitor experience with ONES: Self check-ins, badges, and maps first appeared on ONEs Blog.

Here are some tips for mastering hybrid work in 2023, along with how ONES smart office system can help:

1. Create a dedicated workspace: Set up a dedicated workspace that can be used for work only. This can help you establish boundaries and improve focus, even when working from home.
   
   ONES can help you find and book available workspaces in the office, and ensure you have the tools and resources you need to be productive.
   
2. Stick to a schedule: Maintain a consistent work schedule and communicate it with your team. This can help establish routine and accountability, whether you’re working remotely or in the office.
   
   ONES can help you manage your schedule and book available resources, ensuring you’re always in control of your workday.
   
3. Utilize collaboration tools: Hybrid work relies heavily on effective communication and collaboration, and having the right tools is essential.
   
   Utilize tools like video conferencing, messaging, and project management software to stay connected with your team.
   
4. Prioritize self-care: Working from home can blur the lines between work and personal life, making it important to prioritize self-care. Take breaks throughout the day, get outside for fresh air, and establish boundaries around work hours.
   
   ONES can help you manage your time and space, ensuring you have the resources you need to prioritize your well-being.
   
5. Leverage data insights: Data insights can provide valuable information on how you work and how your workplace can be improved.
   
   Use insights from tools like ONES to understand how you use your workspace, when you’re most productive, and where there may be opportunities for improvement.

Contact us today to learn more about how ONES can help you succeed in the new era of work. To learn more, schedule a demo today.

Last but not least, Porch recently published an article about the future of hybrid work, featuring insights from a panel of experts on how the pandemic has transformed the way we work and what changes we can expect in the coming years. Those who are interested in the future of work can read: “How to Implement a Hybrid Work Environment: Advice from Experts”.

The post Mastering Hybrid Work in 2023: Tips and Tools for Success with ONES first appeared on ONEs Blog.

By investing in smart office systems, you can create opportunities for face time with leaders, build culture, and create connections. Smart offices are also great for maximizing productivity and employee satisfaction.

What is Return on Investment?

Return on Investment (ROI) is a financial metric used to measure the efficiency of an investment. It is calculated by dividing the return from the investment by the cost of the investment, expressed as a percentage.

The goal of calculating ROI is to determine whether an investment is generating sufficient returns to justify its cost. A high ROI indicates that an investment is generating significant returns, while a low ROI suggests that the investment is not delivering the desired results.

Return on investment is a critical factor for any business, and the office is no exception. Companies invest heavily in office space and facilities, but too often, these investments fail to deliver the desired results.

With the rise of hybrid working, the need for a smart office system has become more pressing than ever. A smart office system can help companies improve their return on investment by making the most of their office facilities and resources.

Some examples of smart office systems include:

• Room Booking and Hot Desk Management
• Visitor Management
• Smart lighting and energy management
• Security and surveillance

Investing in smart office systems will give you a great return on investment

The best way to maximize your investment is by investing in smart office systems that help create connections and build culture, as well as design your office around data.

• Optimize use of office: One of the primary ways that a smart office system can improve ROI is by optimizing the use of office space. With a centralized platform, companies can easily manage desk booking, meeting room reservations, and other office activities.
  
  This helps to prevent underutilization of office space, which is a common problem in traditional offices. By maximizing the use of office space, companies can reduce the amount of space they need, and as a result, lower their real estate costs.
  
• Create connection: Use video conferencing for meetings with remote teams, partners, and workers on-site to avoid excessive travel costs, which can add up quickly when you have many locations across different time zones or countries.
  
  You’ll also be able to get more done because employees won’t need to take time off from work just because they’re not physically present at HQ (or another specific location).
  
  
• Streamlining office processes: Another way that a smart office system can improve ROI is by streamlining office processes. With integrated office automation and IoT integration, companies can automate routine tasks, such as lighting control and temperature regulation.
  
  This reduces the amount of time and energy employees spend on these tasks, allowing them to focus on higher-value activities. In addition, smart office systems can integrate with other office tools, such as email and calendar systems, to provide a seamless and efficient experience for employees.
  
  
• Build office culture: When everyone knows what’s happening across different teams at once–and there are no surprises–it creates trust among coworkers who may not know each other personally yet but share common goals within their respective departments.”
  
  
• Design your office around data: Finally, a smart office system can improve ROI by creating a more productive and enjoyable work environment. By providing employees with the tools they need to be effective and efficient, companies can improve employee morale and engagement.
  
  A smart office system can also help companies attract and retain top talent by demonstrating a commitment to innovation and a focus on employee well-being.
  
  You may develop spaces that meet the demands of your teams by leveraging data from your present office. You learn what people enjoy and what they might like less. That means you may tailor the office environment to your employees and boost performance.
  
  Finding out what is and isn’t being used can lead to significant cost savings. Underutilized areas may be reused or shrunk, resource data helps ensure you have the appropriate quantity of equipment, and analytics can help you better estimate future demands.

Plan your own office Strategies to get Higher ROI

In conclusion, a smart office system is an investment that can deliver significant returns for companies. The key is to design your office around data so that it can be automated and optimized for efficiency.

With centralized management, efficient processes, and a focus on employee well-being, a smart office system can help companies optimize their return on investment in their office facilities.

By investing in a smart office system, companies can improve the productivity, engagement, and satisfaction of their employees, which is essential for success in today’s fast-paced business world.

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/. 

The post Improve your Return on Your Office Investment now first appeared on ONEs Blog.

In this article, we will quickly summarize why smart offices become more and more important even in this world that is full of remote and distributed work.

Smart offices help build relationships among employees 

PwC’s US Remote Work Survey shows just 13% of executives are prepared to let go of the office for good.

Meanwhile, 87% of employees say the office is important for collaborating with team members and building relationships — their top-rated needs for the office.

A smart office provides collaboration tools for staff to have collaborative work smoothly. 

Big Companies are seeking smart offices

LEGO and LinkedIn are committed to transforming their smart offices to support hybrid offices.  They provide lots of virtual technology and office management system in their workplaces.  

Coca-Cola also has already redesigned their office in Singapore. The aim is they want to offer some multi-functional communication tools and technology for employees, allowing them to communicate and collaborate with various colleagues and support remote colleagues back in the office work seamlessly.   

Smart office further develops towards sustainability 

Some smart offices already use renewable energy to reduce carbon emissions. 

David Watkins, solutions director at Virtus data centres, says that in addition to the data centre sector as a whole having its own net-zero by 2030 pledge, pressure to hit that target comes from customers. 

Smart offices not only drive environmental protection, but it is also a big business 

In order to promote smart offices, it is necessary to establish some data centres to store relevant data to enable the smooth implementation of electronic management. 

Google and Microsoft have committed to three-quarters of data centre energy consumption being renewable or carbon-free by 2025. 

The push for data centre sustainability can also be big business. The green data centre market is expected to grow at a compound annual growth rate of 7.5 per cent from $36bn in 2021 to $55bn by 2027. 

Work more flexibly in a smart workplace 

As mentioned above, a smart office allows remote workers and office workers to work together and provides lots of flexible facilities for them to work. 

According to a report from Omdia, 48% of the total workforce will work in a mobile or hybrid fashion over the next 2 years. The reason is employees think that working in a flexible workplace makes them happier at work so improving their work quality and productivity.     

Meeting rooms are not useless at all 

Based on The Economist poll, only 10% of respondents think meeting rooms are useless in the post-pandemic office. Meeting rooms are here to stay in the hybrid working era.

For how to create a perfect smart office, there is no standard answer, and neither is its office space. To summarize some reports, in terms of building the size of meeting rooms, you can refer to the following article. 

Step by Step: Determine the right office size and system for your new office – ONEs Blog 

A smart office can help to reduce the operation cost 

Some companies use a variety of flexible work equipment to replace fixed office facilities such as hot desks. Thus, this can help them to reduce their budget for buying furniture and pay lower rent while saving space.

Takeda Pharmaceuticals has reduced the number of fixed workstations by hot desking in order to create more meeting rooms and community spaces. Its redesigned workspaces were made available to employees at the beginning of this year.

As Inc. studies found out that 40% of an office’s dedicated desk space sits unused on a given day, hot desking can highly help companies to reduce their office costs by freeing up these dedicated workstations.

Creating work targets and a working guideline  

With the help of smart office, employees can follow some work guidelines for hybrid work, this can ensure they have positive work performances.   

In HP Teradici’s survey, 85% of respondents said existing company policies have already changed to reflect the new hybrid working environments, which means including setting some hybrid work guidelines for employees.  

Providing a full working guideline for your employees can make sure them to have specific work targets and ensure their productivity.   

An office management system is a must for any smart offices

One of the HR challenges is management procedures and 15% of respondents agree on this point, according to HP Teradici’s survey. 

The reason is the admins usually take much time for monitoring the staff’s performance or manage office resources, which makes the admins can’t focus on their work and difficult to maintain good performance.   

Therefore, business leaders should think about how to optimize their employees’ work process and Omdia’s report suggests organizations should plan and deliver technology to help their workers be productive from wherever they are.    

One of the best solutions is for companies should implement some office management systems, for example, meeting room booking. 

Few suggestions for office management systems 

The followings are the popular choice for your office management system: 

• ONES: A system provides a comprehensive set of office management functions, including hot desks, room booking service, visitor management, and hardware configurations. 
   
  ONEs work with Microsoft 365 and Microsoft Viva. Also, ONEs can work the IoT sensors, therefore the misused rooms will be auto-released, preventing office resources from being wasted. 
  
• The Receptionist: It creates a personalized check-in experience that makes a great first impression. However, it is just a visitor management system and does not provide other office management systems.   

• Envoy: A company dedicated to optimizing visitor management systems. The initial activation plan is free, but it has some restrictions.     

• Robin: Offers all the basic visitor management features, such as custom permissions and floor plans. A free trial is available, but some features are restricted.   

• Condeco: A system that provides a variety of office management systems, including room booking, hot desks, and a visitor management system. It can be chosen at various prices depending on the needs of the office.  
   

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/. 

The post 10-minute summary of smart office for 2023 first appeared on ONEs Blog.

Over the past decade, different companies have been working to improve the design of their offices, with the aim of enhancing office efficiency, quality, productivity, employee health and satisfaction, etc…

As a result, a variety of smart offices have been created. However, there is no standard for the perfect smart office, also there are some primary conditions that must be met to be called a “smart office”. 

First of all, what is a Smart Office? 

A smart office uses technology to support the management process, and all management methods are electronic, from the front desk service (e.g., visitor management) to the back-office equipment management (e.g., room booking) are managed by different systems.

Also, a smart office is a work environment in which innovation enables employees to work flexibly, faster, and smarter.   

Why do you need a smart office? 

Smart office aims to improve the quality and efficiency at work, leaders and staff alike expect the office to use advanced technology to give guests a professional and modern impression when reporting.   

Moreover, making offices intelligent can help reduce paper consumption and solve the problem of discarding large amounts of furniture, thus making them more sustainable. That’s why need a smart office.  

How does it work? 

Using the established Smart Office Internet of Things (IoT), which is the network of the office with hardware devices (such as floor monitors, room monitors, desktop monitors, etc.) and software (i.e., office management system), combined to operate and manage the whole management process.

Users can adjust the temperature, lights, and office facilities’ on-off function from anywhere, anytime via cell phone or tablet via room automation. You can even reserve rooms or equipment, ensuring the equipment you needed is not rented by others and saving your time from searching for empty rooms. 

Smart Office Essential Features

A Smart Office aims to provide a healthy and comfortable working environment to make employees happier at work, thus improving their ability to work. Then, with the support of technology, helps employees work faster and more efficiently. 

Flexible work desk 

Most offices provide hot desks to the staff, which allows them to work flexibly. Hot desking is an organizational workspace system in which desks in a workspace are used on an ad-hoc basis.  

Instead of having only one designated space or permanent desk, hot desking allows employees to use any available mobile desk and is a strategy that helps increase flexibility and encourages collaboration. 

The benefits of using a hot desk are that it maximizes space efficiency and reduces redundant office space to save on operating expenses. 

A more relaxed meeting process 

The first step in conducting a meeting is to find a suitable meeting room. According to a report, each employee spends an average of three weeks a year looking for an empty meeting room. This not only wastes their time but also affects their productivity. 

Using a room booking system in a smart office can prevent the time of your staff from being wasted. A room booking system is used to reserve conference rooms or shared resources. Employees can use the system to reserve and manage conference rooms, guests, services, video conferencing, lockers, or any other area through a single platform. 

If the meeting schedule changes, all relevant modifications are made immediately, and notice all the staff in instant, keeping everyone involved in the know. 

Places that support quiet and independent work 

When remote workers return to the office, they need a separate workspace. 

Focus Room 

A focus room also known as a concentration room or Pod, gives a location for employees to make private video conversations or solo productivity sessions. Also, it provides soundproof equipment. 

Quiet Car 

It is an individual, focused work area in the workplace.  

Employees who need to tune out and focus on their job without being distracted by a crowded workplace environment sometimes choose quiet cars. 

Venues to inspire creativity and innovation

Sometimes, employees lack inspiration in their work, which affects their performance. At this moment, some specific facilities or work areas can help them to regain their inspiration and get back on the road to work. 

Brainstorm room 

A room that encourages collaboration and innovation, is also known as a project room or battle room. Sofas, cushions, and armchairs are frequently used to help staff feel more relaxed.  

Residents are typically equipped with more informal furniture to make them at ease. It is mainly used for both big projects and smaller sprints that require additional board space or other office resources. 

Huddle room 

A huddle room is a tiny conference room where individuals may meet quickly and effortlessly. Also, people can work together in there and collect ideas from others. Best for gatherings of a small number of individuals around 2-6, whether planned or unplanned. 

A multi-media audio-visual system and a board space are usually included in these meeting spaces. 

Room Automation

Smart Light is a key component of the smart office and is often the first step in creating a smart office. 

According to Gartner’s studies, smart light can reduce energy costs by up to 90%, so companies will start with smart lighting first. There are five key aspects of smart lighting: LED bulbs, IoT sensors and controllers, connectivity, analytics, and intelligent sensors. 

Another major initiative for smart offices is intelligent climate control, as air conditioning accounts for a high proportion of corporate spending costs.

Using a mobile device to adjust the office to the right temperature, in order to provide a comfortable working environment for employees. 

Smart office systems like ONES can help you integrate your lighting, temperature, and equipment control with a single platform for you to manage. You can just check in and out of your room and the rest will be done by the automation system.

Prepare your smart office for 2023

There are practically no restrictions on how the trends in smart offices may help you now and in the future as long as smart technology solutions continue to advance.

Smart office systems have the potential to enhance every aspect of the workplace, including productivity, health and safety, host desking, and employee well-being.

Employing a skilled installer who can create and deploy a unique smart office system tailored to your company’s needs is essential if you want to take full advantage of what smart technology has to offer.

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/. 

The post 5 Essential Features of a smart office in 2023 first appeared on ONEs Blog.

If the meeting schedule changes, all relevant modifications are made immediately, keeping everyone involved in the know.

The system also enables administrators to understand space consumption as well as resource requirements through thorough reporting, allowing them to make better decisions and efficiently manage expenditures.

Room Booking System Software Market

Meeting Room Booking System Software Market was worth USD 63,405.2 Thousand in 2018 and is predicted to expand 9.6 percent between 2019 and 2026, reaching USD 129,624.0 Thousand by 2026.

(Verified market research)

Key Players in Global Market

The followings are the key players operating in the global meeting room booking system market in 2022:

• The U.S.: Accruent, Teem, AgilQuest, SpaceIQ, RobinPowered, Envoy, OfficeSpace, Roomzilla, iOFFICE
• UK: Condeco 
• Australia: Skedda 
• Ireland: Book Meeting Room
• Hong Kong: ONES – All-in-one smart office system

Types of Room Booking System Software

The market is divided into two segments: cloud-based and web-based. Web-based held the biggest market share.

Typically, the company has conference rooms with tablets mounted on the outside wall and loaded with conference room booking software, allowing users to monitor and reserve availability automatically via a web interface. Because of these qualities, web-based meeting room booking software is projected to have the highest market value.

(Verified market research)

Users of Room Booking System Software

The market is divided into two segments: large organizations and SMEs.

Large corporate clients are often spread throughout many areas rather than concentrated in one, and they have larger market shares, technological competence, and successful business strategies.

Large corporations are often in charge of complicated systems and software. As a result, major firms were predicted to have the highest market share.

(Verified market research)

Location of people used Room Booking System Software

In 2018, the Global Meeting Room Booking System Software Market was dominated by North America.

In 2018, the United States accounted for the bulk of the market in this area, a trend that is likely to continue throughout the forecast period.

(Verified market research)

Size of Global Meeting Room Booking System Software Market

The Global Meeting Room Booking System Software Market is anticipated to increase at a CAGR of 12.9 percent from USD 65.5 million in 2020 to USD 135.4 million by 2026.

(Stratview Research)

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/.

The post What you should know about Room Booking System Market in 2023 first appeared on ONEs Blog.

However, if each person has their own desk that they only use a few days a week, you will have a lot of wasted space. Hot desking is now the ideal answer for businesses transitioning to hybrid work.

Recently, executives at Europe’s largest bank also told to try ‘Hot Desking’, noting it comes as the bank pursues plans to shrink its office space by 40% in a post-pandemic shake-up.

On paper, hot desking appears simple, but in fact, it is more difficult to accomplish. You will quickly have a hectic office and angry staff if you do not have a practical strategy to handle desk sharing.

What does Hot Desking mean?

Hot desking is an organizational workspace system in which desks are used on an ad hoc, first-come, first-served basis by different people at different times.

It is a workplace practice in which some or all employees exchange desks rather than having a permanent one, which is most common in an activity-based work environment. It allows multiple users can use the same workstation at the same time. 

The advantages of hot desking

Typically, the aim of hot desking is to maximize space efficiency and lessen real estate risk by reducing redundant office space. Hot desking can also provide a temporary home wherever and whenever they need it.

Reduces operational costs 

Hot desking necessitates fewer total desks, lowering the amount of money a firm spends on office space.

Based on the survey of Inc., 40% of an office’s dedicated desk space sits unused on a given day. Employees are on vacation, work a flex schedule, or are stuck in back-to-back meetings. So it is not surprising that hotdesking can free up this 40% of unused desk space for better use.

Instead of manually allocating each employee their own desk, build up a structure via a desk booking system in which workstations may be shared as needed during the day by flexible staff. This means there will be no vacant workstations wasting space and resources.

Allows for a hybrid work environment

Aside from cost savings, hot desking allows for a more flexible working environment. A Microsoft report published in 2021 discovered that 73% of employees want flexible remote work options to remain post-pandemic.

The transition to hybrid work is unavoidable. Many employees choose hybrid work after the pandemic, and hot desking is the greatest strategy to maximize the utilization of hybrid offices.

Instead of leaving empty desks when employees work from home, offices can reduce office space by implementing desk sharing.

Facilitates cross-departmental collaboration and innovation

Hot-desking, whether in a private office or a larger coworking space, brings people from different teams or companies together, creating a diverse microcosm of professionals.

This connection frequently leads to new opportunities, such as the acquisition of new clients, investors, partners, or employees through hot-desking introductions.

Employees rotate workstations during the day and have more opportunities to meet and communicate with team members from other departments. These connections may also provide novel ideas and solutions for the firm.

Studies have discovered that hot-desking increases innovation and entrepreneurship. This is due to the autonomy afforded to hot desk users, who can work wherever and whenever inspiration strikes. It also occurs in hot-desking environments through knowledge sharing, social interactions, and the decentralization of innovation processes.

When you’re surrounded by a diverse range of expertise, it’s natural to come up with new ideas and processes. An ever-changing work environment also reduces the risk of burnout and project fatigue.

Implement your own hot desking

Hot desking is a planned technique designed to keep everyone’s schedule flexible.

Misusage, on the other hand, may result in undesirable outcomes such as repetitive procedures and a lack of organization. A shared desk layout is a possible alternative for employees.

Keeping this in mind, everyone engaging in hot-desking must have the same attitude. It is vital to observe good etiquette.

Now, let’s look at some guidelines you should use in your organization to minimize hot desking problems.

Proper desk reservation

It simply does not work to just let your user use the hot desk freely. Some companies may just implement hot-desking by simply a sign or dry-erase board on a desk indicating whether or not it is reserved and to whom.

But sooner or later this kind of manual setup will be a pain for management. All firms that are experimenting with hot desking should have a smart office system in place for employees to reserve workstations.

Meanwhile, employees should be adequately taught and authorized to use whatever mechanism they have in place to discover and reserve a desk.

Always maintain a professional demeanor

Professionalism is one of the top hot desking behaviors. Employees may be less conscientious about workstation cleanliness and organization during hot desking because they do not have assigned desks.

Hot desking policies guarantee that everyone uses office space fairly and responsibly:

1. Sanitation: Sanitize and tidy the desk after use.
2. Consideration: Treat your coworkers with respect and give help if they need it.
3. Maintenance: Encourage staff to restore everything to its original location.

Avoid making reservations at out-of-service desks

You most certainly have workstations in your company that are out-of-service to serve or are only available to some teams. People should be trained on which workstations are designated for hot desking, or this could be checked by your desk booking system.

A smart office floorplan function is also a powerful data visualization that can allow anybody to see which desks are available by looking at the live view.

What makes hot-desking successful?

There are a few significant factors that you should consider when you implement hot-desking environment:

Bookable at ease

Lots of offices with hot-desking environments allow people to reserve meeting rooms, hot desks, and facilities via an app or a web log-in, such as using an all-in-one one-stop smart office solution. A hot-desk reservation device can be used to indicate the desk status and help to manage the schedule.

Common facilities usually include share areas that allow people to easily gather and have a quick meeting, chat, or rest, such as Collision point, Focus room, Brainstorm room, Touchdown spot, etc.

Easy Access to power outlets and phones

Hot desks mean that there will not have a fixed workspace for people to use. Therefore it typically comes with its own power outlets, USB power supply, etc.

Also, a phone booth or Quiet car can be provided for people taking phone calls in a private and quiet environment.

Technology and internet

Hot desking would be impossible without laptops, tablets, and smartphones, and all offices with hot-desking arrangements should provide WiFi to accommodate these devices.

Some users may require more than just their laptops to function properly. As a result, some hot desks include a monitor and a VGA, DVI, or HDMI connection, allowing users to plug in and temporarily use a second screen.

Personal item storage

Some coworking spaces allow users to leave their belongings at a hot desk for a set period of time while they attend meetings or eat lunch. Other coworking spaces offer cubby holes or lockers to their hot-desk users.

In private offices, it’s more common for employees to spend the entire day at the same desk, regardless of meetings or lunch breaks. Therefore, a simple locker can easily serve this case.

Determine the number of desks you needed

Ratio-based seating is used to calculate the number of workstations required in an office area for hot desking. Traditional hot desking arrangements place one person at each desk (1:1), however hot desking allows numerous persons to share a desk at various times (1:X).

Through wise desk allocation, businesses can run on a desk deficit with ratio-based seating. By analyzing data to determine the lowest and maximum occupancy, a corporation may forecast what proportion of its staff won’t need desks at any one time.

Smart office in a simple tool: How ONES can help your office

Effective change management is required to ensure the effectiveness of hot desking. ONES is here to help if you are ready to adopt your new smart office setting but do not know how to begin.

Our smart office management software enables your employees and visitor to rapidly find, choose, and reserve the workspace that best meets their needs.

Schedule a demo of Bookings ONE now for more details.

The post Hot Desking 101: a quick guide first appeared on ONEs Blog.