Over the past decade, different companies have been working to improve the design of their offices, with the aim of enhancing office efficiency, quality, productivity, employee health and satisfaction, etc…

As a result, a variety of smart offices have been created. However, there is no standard for the perfect smart office, also there are some primary conditions that must be met to be called a “smart office”. 

First of all, what is a Smart Office? 

A smart office uses technology to support the management process, and all management methods are electronic, from the front desk service (e.g., visitor management) to the back-office equipment management (e.g., room booking) are managed by different systems.

Also, a smart office is a work environment in which innovation enables employees to work flexibly, faster, and smarter.   

Why do you need a smart office? 

Smart office aims to improve the quality and efficiency at work, leaders and staff alike expect the office to use advanced technology to give guests a professional and modern impression when reporting.   

Moreover, making offices intelligent can help reduce paper consumption and solve the problem of discarding large amounts of furniture, thus making them more sustainable. That’s why need a smart office.  

How does it work? 

Using the established Smart Office Internet of Things (IoT), which is the network of the office with hardware devices (such as floor monitors, room monitors, desktop monitors, etc.) and software (i.e., office management system), combined to operate and manage the whole management process.

Users can adjust the temperature, lights, and office facilities’ on-off function from anywhere, anytime via cell phone or tablet via room automation. You can even reserve rooms or equipment, ensuring the equipment you needed is not rented by others and saving your time from searching for empty rooms. 

Smart Office Essential Features

A Smart Office aims to provide a healthy and comfortable working environment to make employees happier at work, thus improving their ability to work. Then, with the support of technology, helps employees work faster and more efficiently. 

Flexible work desk 

Most offices provide hot desks to the staff, which allows them to work flexibly. Hot desking is an organizational workspace system in which desks in a workspace are used on an ad-hoc basis.  

Instead of having only one designated space or permanent desk, hot desking allows employees to use any available mobile desk and is a strategy that helps increase flexibility and encourages collaboration. 

The benefits of using a hot desk are that it maximizes space efficiency and reduces redundant office space to save on operating expenses. 

A more relaxed meeting process 

The first step in conducting a meeting is to find a suitable meeting room. According to a report, each employee spends an average of three weeks a year looking for an empty meeting room. This not only wastes their time but also affects their productivity. 

Using a room booking system in a smart office can prevent the time of your staff from being wasted. A room booking system is used to reserve conference rooms or shared resources. Employees can use the system to reserve and manage conference rooms, guests, services, video conferencing, lockers, or any other area through a single platform. 

If the meeting schedule changes, all relevant modifications are made immediately, and notice all the staff in instant, keeping everyone involved in the know. 

Places that support quiet and independent work 

When remote workers return to the office, they need a separate workspace. 

Focus Room 

A focus room also known as a concentration room or Pod, gives a location for employees to make private video conversations or solo productivity sessions. Also, it provides soundproof equipment. 

Quiet Car 

It is an individual, focused work area in the workplace.  

Employees who need to tune out and focus on their job without being distracted by a crowded workplace environment sometimes choose quiet cars. 

Venues to inspire creativity and innovation

Sometimes, employees lack inspiration in their work, which affects their performance. At this moment, some specific facilities or work areas can help them to regain their inspiration and get back on the road to work. 

Brainstorm room 

A room that encourages collaboration and innovation, is also known as a project room or battle room. Sofas, cushions, and armchairs are frequently used to help staff feel more relaxed.  

Residents are typically equipped with more informal furniture to make them at ease. It is mainly used for both big projects and smaller sprints that require additional board space or other office resources. 

Huddle room 

A huddle room is a tiny conference room where individuals may meet quickly and effortlessly. Also, people can work together in there and collect ideas from others. Best for gatherings of a small number of individuals around 2-6, whether planned or unplanned. 

A multi-media audio-visual system and a board space are usually included in these meeting spaces. 

Room Automation

Smart Light is a key component of the smart office and is often the first step in creating a smart office. 

According to Gartner’s studies, smart light can reduce energy costs by up to 90%, so companies will start with smart lighting first. There are five key aspects of smart lighting: LED bulbs, IoT sensors and controllers, connectivity, analytics, and intelligent sensors. 

Another major initiative for smart offices is intelligent climate control, as air conditioning accounts for a high proportion of corporate spending costs.

Using a mobile device to adjust the office to the right temperature, in order to provide a comfortable working environment for employees. 

Smart office systems like ONES can help you integrate your lighting, temperature, and equipment control with a single platform for you to manage. You can just check in and out of your room and the rest will be done by the automation system.

Prepare your smart office for 2023

There are practically no restrictions on how the trends in smart offices may help you now and in the future as long as smart technology solutions continue to advance.

Smart office systems have the potential to enhance every aspect of the workplace, including productivity, health and safety, host desking, and employee well-being.

Employing a skilled installer who can create and deploy a unique smart office system tailored to your company’s needs is essential if you want to take full advantage of what smart technology has to offer.

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/. 

The post 5 Essential Features of a smart office in 2023 first appeared on ONEs Blog.

A Meeting Room Booking System (MRBS) (房間管理系統) can help you to adopt a hybrid working style. Some studies have shown a 73% increase in the need for meeting rooms in hybrid office spaces.

Meeting rooms in flexible workspaces provide the ideal in-between office space, providing a solution that is both professional and casual enough to be used on an as-needed basis.

ONES – All-in-one smart office system

ONES offers functionality for bookings of a meeting room with office equipment and services and provides a 3D floorplan for a clear view of availability and reservations. We work with Microsoft Outlook for ease of room booking.  

The features of ONES: 

1. Centralized and user-friendly platform: Providing an informative schedule calendar and an interactive 3D floor map, also suitable for mobile and desktop.   

2. Multi-channel for booking: Booking on mobile apps, web browsers, room display, floor display, kiosk, Microsoft Outlook, and Teams;  

3. Customizable policy: Provides room setting (capacity, amenity, location, service etc.) and the quota setting. Allow users to set the advanced permission to allow specific staff to use rooms;  

4. Centralized management: Managing from a room to multiple buildings on the same platform;  

5. No-show Auto-Release function (自動釋出房間功能): Automatically keep your rooms from being empty when the meeting is a “ghost meeting”;  

6. Customizable room service (自訂服務): Support your request for special room service before the meeting and notify related staff for the service support. 

Booking a room is now an enjoyable experience with our meeting room booking system. Moreover, we provide a visitor management system (訪客管理系統) and hot-desk booking service (辦公桌預約功能), ensuring your office easily adapts to a hybrid working style. 

ONELAN 

ONELAN uses Reserva system to improve workspace utilization and ROI. The features of ONELAN: 

1. Alert notification: notify managers of the status of equipment in the meeting room; 

2. Auto-Release Room: notification of meeting room usage time and automatic cancellation if late (instant booking for others);  

3. Room Display: Show all details and three colors show the room condition; 
    

ATEN 

ATEN RBS seamlessly integrates with leading calendar systems such as Microsoft 365 to automatically sync appointment information from the device to the mail server.  The features of ATEN: 

1. A customizable interactive interface: Customizable background, exclusive corporate logo, fashionable appearance, etc;  

2. Room Panel: Quick searching suitable rooms and show the details of rooms;  

3. Centralized management: Manage multiple meeting rooms, even across branch offices and overseas offices;  

4. Supported service: Software update service and support different kinds of language. 

ATEN also offers a variety of charging docking stations for your office. 

Ragic 
 

Ragic system can intergrade the data and help your company to build up a database. The features of Ragic:  

1. Free templates: Lots of management templates for you to download if you use them;  
2. Latest statistical technology: They have a unique way to build a database of rooms; 
3. Easy-to-use interface: Show the details clearly, ensure you are easy to view for management; 
4. Alert notification: notify managers or the staff about the latest changes in rooms. 

Ragic manages rooms with a proprietary Room Booking Management system. 
 

IMage UCMS 

 
IMage Room Booking Management System provides a full range of management mechanisms, making users feel like they have a full-time management assistant. The features of IMage: 

1. Easy management: Help you to arrange meetings, send meeting notices, connect to video conferences and sign up for meetings; 
2. Face Recognition: Protecting the use of the room from being used by others; 
3. Authority: Setting the advanced permission to allow specific staff to use rooms; 
4. Meeting Room List: Show the available rooms by room display.  

IMage UCMS focuses on room management and security. 

ONES Software now has a dedicated page to introduce a series of smart office measures to help you solve problems. You may wish to go to A Complete Guide for Room Booking System Now – ONES Blog for further reference. 

Contact us: hello@ones.software, or visit ONEs Software official website for more information: https://ones.software/. 

The post The Best 5 Taiwan Room Booking Systems In 2023 first appeared on ONEs Blog.

In a hybrid environment, a meeting room bridges the gap between in-office and remote employees. Most people agreed that the right set-up for a hybrid working model begins with having enough meeting spaces. 

Some studies have shown a 73% increase in the need for meeting rooms in flexible office spaces. Meeting rooms in flexible workspaces provide the ideal in-between office space, providing a solution that is both professional and casual enough to be used on an as-needed basis.

A meeting room reservation system is the only solution to solve the problem that is not having enough meeting rooms to use in the hybrid office. 

Why is the demand for meeting rooms increasing now? 

A survey by Randstad US and Future Workplace found that 80 percent of workers say virtual communication has made them more reactive than strategic in their daily work.

Especially for new employees, pointed out that they need a face-to-face conversation with an experienced in a meeting room to have an immediate solution to their problems. 

Therefore, a meeting room is very suitable for them to face-to-face work together, review staff performance, and set the right strategies; it also provides some equipment for communicating with remote workers and working collaboratively with them. 

What is a meeting room system? 

Meeting room booking software is used to reserve conference rooms and boardrooms. Also, it suits shared workplaces. Employees can use the system to reserve and manage conference rooms, guests, services, video conferencing, lockers, or any other area through a single platform. 

If the meeting schedule changes, all relevant modifications are made immediately, keeping everyone involved in the know. 

5 reasons why a meeting room system must be needed 

An excellent meeting room booking system can help you simply book a room, but there are five other important reasons why you need it. 

Reduce waste of resources due to the absence 

In general, when someone has booked a room, the resources in the room will be ready for the user; but when the user is absent from the meeting, the lights, air conditioning, or even the screen in the room are still not turned off until the end of the reservation time.  

But, if someone uses a meeting room system to book a room, the system will connect with the IoT sensors in the room. The room system will cancel the booking and shut down all the equipment in the room when the sensors detect there has no one in the use of the room.

The auto-release room function can help to improve office productivity by allowing other users to book it. This can prevent the resources in misusing and save the extra cost since someone is absent. 

Instantly find the right room for you and ensure no double-bookings with others 

A floor map in the conference room management system can show the available rooms and the number of rooms on the floor. Users can also click on the available rooms in the floor plan to make a reservation in real time.

Compared with the traditional booking method, the booking time is faster because there is no need to check the reservation record first. 

In addition, using a meeting room management system to book a meeting room can avoid some human mistakes, such as double-booking a room. The system has the ability to filter available rooms and prohibit other users from booking rooms that have already been reserved.

As a result, making a room reservation with the room management system is faster and less likely to result in errors than manual reservations. 

Reduced time for management and easy access to appointment records 

The meeting room system will operate on its own without the need for dedicated monitoring, and the administrator can even set different privileges for individual ranks to make sure C-level has priority access.

Front desk staff or the admins no need to use the time to address room reservations, resulting in less workload and thus higher quality of work. 

Moreover, the system has a “history” function that allows users to check their upcoming appointments and past appointments at any time. 

Simple interface and easy-to-use 

An effective meeting room system interface should be simple and easy to view.

Also, it should be easy to use and does not need to arrange a time for staff to learn to use the system because they can be integrated with Microsoft Teams or the Microsoft Outlook. 

Reduce operation cost 

One of the most important issues for a company is how to reduce its operating costs.

A meeting room management system records detailed data on room usage, so you will know when and which rooms are in most demand or less to use, and then you can then develop new ways to optimize the room usage or plan new meeting space more effectively. 

In fact, using a meeting room management system can reduce labor expenses by replacing the number of management staff.

In addition, most meeting room management systems are available at trial prices. Long-term pricing is flexible and affordable. 

What should you do now?

Since there are lots of benefits to using a meeting room system, many companies become to implement a meeting room system for their hybrid office.

For future work, don’t wait and implement the meeting room system in your office now. 

ONES is one of the famous all-in-one smart office systems that can help you to easily implement hybrid working at ease.  You can easily perform virtual meetings, desk hoteling, and digital office management with our Room Booking, Desk Booking, and Visitor Management features.   

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/.   

The post Top 5 reasons why you need a meeting room system now first appeared on ONEs Blog.

Impress your visitors by providing a fast and simple way for them check-in via a self service kiosk, while you can focus on giving them a warm greeting.

Bookings ONE

• People would like to enjoy a service quality more than services
• A streamlined visitor experience can increase your business income

Common problems encountered in visitor service 

No matter what type of business you are in, customer service is an important part of your company. If you are trying hard to improve this issue, are you facing the following problems:

•  Have you ever had a problem with improving your visitor service?   
• Do you invest a lot of resources to improve visitor service?  
• Do you buy different equipment to improve the quality of service?  
• Or even just hire a lot of staff for lobby service?     

Why are you still not improving this issue?   The truth is that you provide too many unnecessary services, which may give a negative impression and show customers you don’t understand their needs. If you want to change this situation, you must read the following about the benefits of the visitor management system. 

5 benefits of using a visitor management system to improve visitor service 

 1. Improve the speed and efficiency of visitor registration to leave a good impression on guests 

There’s a lot that reception must do, such as visitor registration, paperwork and arranging the appointment, etc… And most of the receptions have only a few people working. Sometimes if there are too many visitors coming, manpower is a problem, and the working speed will reduce and affect the work’s efficiency. Using the visitor management system (VMS) can serve the customers at the same time, providing a streamlined visitor experience to the visitors. 

The visitor management system will record the guest information, such as the purpose of the visit, and automatically fill in the information next time. Visitors can also register themselves without lining up to waste time. The system also provides the pre-registration function, then people only check whether the information is correct or not when they arrive.   

2. Safe and hygienic visitor registration without touching  

Security

Security is also an important part of an office. Setting the multi-step visitor check-in process is designed to enhance company security but also increases operating costs. Using a visitor management system can increase security without increasing staffing levels.

The visitor management system gives appropriate permissions according to the purpose of the visit and provides a floor plan to guide the guest to the destination. It avoids embarrassing situations such as visitors entering the wrong place or restricted areas.

Moreover, the system can quickly check the details of the guest according to the blacklist and prohibit someone from entering, protecting the other guests from unnecessary nuisance. The system will record guest information but never disclosed it to the public to avoid data leakage.   

Hygienic  

With different outbreaks around the world, people have become more aware of health issues, especially the 2019 coronavirus (COVID-19). Many countries and companies need visitors to show documentation of proof of COVID-19 vaccination, complicating the registration process.

Traditional front desk services involve indirect physical contact with visitors through documentation, which is very dangerous for visitors and staff. The visitor management system eliminates unnecessary physical contact and allows visitors to check-in themselves by using an electronic self-service machine or cell phone.   

Bookings ONE offers a unique visitor registration function—–Mobile Pass. The feature is easy to use, only tap on the sensor with your cell phone. Compared with the QR code, it’s more advanced and intelligent. 

Mobile pass support iOS and Android digital wallet via using iPhone NFC and Google Pay’s Smart Tap, you can easily use our booking service in your mobile device.

Bookings ONE

3. Intelligent technology brings positive effects to a company 

An intelligent registration system can present different positive images for companies:  

• Customer-oriented: Using technology for serving customers gives people a sense of high class. A user-friendly system can also show how careful of guests the company is. If you show an image of being customer-oriented, it can leave a great brand image for customers. 

• Professionalism: Systematic visitor registration service can complete the work accurately and avoid the chance of making mistakes, which will not bring unnecessary trouble to the guests, delaying their time and damaging the impression of your company.  

• Distinctive lobby design: The typical image of a lobby is that it has a large service desk or lots of service desks. However, not all the lobbies have a large area, and sometimes there is a lack of chairs and desks for people sitting. Thus, it’s difficult to give people a comfortable feeling, otherwise, it needs to spend lots of money on the design and decoration. 

By using the visitor management system, you can reduce the size or number of service counters, and then you can re-design the vacant space, and the cost-saving can be used to buy different furniture with wireless charging devices to facilitate guests’ work. 

A visitor registration system can make your company look professional and different from traditional customer service. 

4. Check-out experience is important as a part of visitors’ experience  

One of the important issues is the need to return the visitor’s name tag upon departure, it is necessary but not friendly to the guest. The best visitor experience also includes how to convenient the leaving of visitor, not only the beginnings and the process.

Bookings ONE’s visitor management system has an excellent check-out system. If a visitor does not check out within a certain period after leaving the office, the system will automatically do so for the visitor. 

5. Offer a five-star service by reallocating resources 

Sometimes, visitors may choose to arrive early to see how the business works. As mentioned above, when the staff and resources are reallocated, then the staff can focus more on serving customers on behalf of the company, for example by providing one-on-one visitor service or standby near the customers.

You can also provide more considerate service, such as providing a Wi-Fi password or a glass of water immediately when a guest enters the building. Sometimes to chat with the guest to learn more about their needs. Moreover, your company can set up a snack bar and reading area by using the reallocated resource, then visitors can find them through the floor plan in the system. Thus, your company provides a five-star visitor service experience.    

As you can see, the benefits of using a visitor management system are numerous and can immediately improve the visitor experience for your business, so there is no need to invest resources in improving the quality of service. In addition to giving visitors a different experience, Bookings ONE’s visitor management system offers a new management experience for business system administrators.  

New management experience by using Bookings ONE visitor management system 

Bookings ONE, one of the best visitor management systems, not only facilitates visitors but also provides different functions for administrators, taking into account their needs.  

• Data Analysis: The system saves different information such as visitors’ purpose, the total number of visitors or the no-shows’ visitors, and the data shown on charts. Managers can analyze the data to understand more about the needs of the guests so that they can decide on table plans to provide different services to the guests.   
  
• Alert function: When the guest has finished checking in, the system will send a message to remind the manager that the guest has arrived, so as not to leave a negative impression by treating the guest late. In addition, when you send the invitation email to the guest, you can also set up a questionnaire in the email to ask about the visitor’s needs, to prepare for the visitors’ arrival in advance.  

• Report issue’s function: You can record what equipment or room is under maintenance in the system, and all managers can check the information through the system and solve the problem before the visitor arrives. The administrator can also remove the usage permission of the equipment or room to avoid the embarrassment of visitors not being able to use it.   
  
• Multi-channel visitor invitation: Bookings ONE’s visitor management system allows you to send invitations to guests via email, SMS or WhatsApp.  

As you can see, Bookings ONE’s visitor management system is a user-friendly system, considering the needs of both visitors and administrators. If you want to improve your visitor experience, contact us now.   

ONEs Software now has a dedicated page to introduce a series of smart office measures to help you solve problems. You may wish to go to https://ones.software/hybrid-workspace/ for further reference. 

Website: https://ones.software/ 
Email: hello@ones.software 
Tel: (+852) 5538 3410 

The post How To Improve The Visitor Experience Now?   first appeared on ONEs Blog.

You can easily adapt the hybrid working using Bookings ONE hot desk booking, which allow you to find, reserve and manage the hot-desk at any time, in any place.

Companies are looking to the future. For many, the vision is a model that combines remote work and office time. Hybrid working trend is now redefining workspace culture. Employees now would like to choose their working location, in office or from their home.

Hot desking provide a flexible working model for your office to adopt hybrid workspace. Using hot desk booking, you can greatly reduce your office size which can save your operational cost.

Using Bookings ONE desk booking function, you can easily adapt the hybrid working and allow you to find, reserve and manage the hot-desk at any time, in any place.

Bookings ONE support different types of workplace, from 1 desk to multiple buildings, we can sure that full support can be offered based on your request.

Make your desk booking easier with Bookings ONE. You can find your reserved desk through the interactive floor plan and your Outlook calendar. You can also easily find the most suitable desk for you based on different need. System will help you find out the desk you needed, and you can book the desk for today and next few days right away.

Using Bookings ONE, you can easily improve your office efficiency. By using our no-show auto release function with IoT sensor, you can automatically keep your desks to not be empty.

You can also set your own rules for different areas to customize your office, such as various booking policies, date/time limit and check-in rules.

Get inspired by our detailed reports, which can help you analyze if your desks are fully utilized or not and plan for your upcoming new office setting.

Bookings ONE will be your digital office partner to get back your ownership of your workspace with a simple-to-use, integrated platform.

Take a new step for your office, find us now.

Contact us:
Homepage: https://ones.software/
Email address: hello@ones.software

The post How can desk booking support your office now? first appeared on ONEs Blog.

『智能辦公室是一個以尖端的互聯網技術為基礎，透過收集數據，對企業中至為關鍵的操作系統和服務進行中央控制， 其一系列不同的協同工作得以創造一個更先進、以人為本的工作場所。而智能辦公室可以增強用戶體驗，有助於提高生產力，亦能吸引和留住企業人才，也可以更靈活、更有效地利用辦公室空間，降低企業成本，提升企業本身的品牌價值。』

比起房間預約，客戶首先接觸的就是訪客系統，而如何給予用戶最好的第一印象，至為重要。傳統的訪客管理，需要不少人手處理訪客到來以及其相關的文件，亦要透過電話聯絡員工以作客戶的招待。若要知道過往有多少訪客到訪、何時到訪、聯絡資料等，也要翻查大量的文件才能將資料整合。辦公室的安全，亦隨時因為訪客無意闖入一些高度機密、甚至危險的地方，而受到威脅。那智能訪客管理系統又如何能夠幫助企業？

訪客管理系統，是指能夠追蹤進入辦公室的訪客的系統，而這些訪客可以是客戶、速遞員、面試者、承包商等等。訪客管理系統採用一個更容易使用的電子平台，取代傳統的紙本訪客記錄，容許管理者能夠監控進入企業、校園或其他設施範圍內的訪客。因為訪客如果想進入某些地方，必須完成登記並使用相應的訪客證件。這種訪客管理步驟的電子化，能夠減少處理的人手、增強用戶體驗，更能保障訪客、公司的安全。

電子化訪客記錄

訪客登記系統最基本的目的，就是一個記錄系統。企業的管理者需要知道誰在設施範圍內，他們甚麼時候在哪裡，以及到訪的目的。而訪客管理系統中，最基本的功能就是登記處，所有的訪客登記都與此有關。

透過電子化登記系統，沒有人能夠在未登記的情況下，進入企業等設施範圍內。有些登記系統更能協助員工替訪客進行事前登記，就能從事前、到訪、到事後，進行一系列的自動記錄追蹤，方便員工管控每一位訪客的使用狀況。登記完之後，亦能即時通知接待的員工，或是在樓層顯示中顯示出引路的指示。事後亦能將訪客的資料，例如到訪時間、使用設施，或者問卷結果等等，輕易作出搜尋，並統合成分析報告，以作往後的資源配置以及生產力提升。

有效企業管控

訪客登記系統可以幫助企業有效地管控辦公室的環境。訪客在到訪時，系統能夠印刷證件予訪客，透過IoT的控制設備，能夠使訪客到達、使用預先允許利用的設施，並防止他們進入危險，或是高度機密的地方。這亦能進一步防止盜竊和故意破壞等行為，加強企業自身的安全。

通過訪客管理系統，企業管理者亦可以在手機、電腦上，隨時知道到誰在哪裡、何時進入和離開建築物。在發生災害等緊急情況下，管理者可以即時得知訪客的位置，有任何訪客被困的話，他們也可以有方法從訪問記錄知道其行蹤。

建立良好聲譽

訪客管理系統可以幫助組織建立一個更強大的企業聲譽，因為一個良好的管理系統，可以從清楚掌握訪客的到訪體驗，建立員工和訪客之間的相互信任。而一個嚴謹的安全系統，會給予初次到訪的訪客留下深刻的印象，這正正影響你的企業聲譽。因為他們知道您的企業對他們的安全管理非常重視，同樣企業管理亦是。

那麼，究竟一個訪客管理系統是怎樣運作？不妨看看我們ONEs Software 的Bookings ONE — 訪客管理功能 

欲免向隅，馬上聯繫我們: hello@ones.software ／ (+852) 5538 3410， 亦可到 ONEs Software 官網了解更多 ：https://ones.software 。

The post 智能辦公室的基本元素(II)：訪客管理系統 first appeared on ONEs Blog.

現在的企業不論規模大小，都希望將公司變為智能辦公室，以使公司的各種資源得以充分利用。 那麼怎樣才算是一個智能辦公室？

智能辦公室是一個以尖端的互聯網技術為基礎，透過收集數據，對企業中至為關鍵的操作系統和服務進行中央控制， 其一系列不同的協同工作得以創造一個更先進、以人為本的工作場所。而智能辦公室可以增強用戶體驗，有助於提高生產力，亦能吸引和留住企業人才，也可以更靈活、更有效地利用辦公室空間，降低企業成本，提升企業本身的品牌價值。

智能辦公室主要透過利用 iBeacon、感測器和電話應用程式等等電子工具，幫助員工處理公務上的瑣事，從而使他們能夠專注較重要的事務，而其中一個智能辦公室不可或缺的基本元素，就是會議室預約系統。會議室預約系統主要讓使用者能夠快捷地找出適合的會議室，並完成會議室的預訂，配合各平台上的應用程式，使員工可以在不同時間、地點，都能夠輕鬆安排會議。會議室預約系統亦能夠提供會議室的各種資訊，以作企業管理之用，並將會議室排程集中於同一個平台，使企業管理者能夠對公司資源運籌帷幄。

我司藉著推出的 Bookings ONE，希望提供一個嶄新的會議室預約系統，可以使企業能夠充分善用辦公室資源。 Bookings ONE 主要有以下功能：

會議室預約時間表

會議室預約系統的根本，莫過於預約時間表。 我司製作Bookings ONE時， 力求預約時間表達致清楚簡潔的要求，並且支援所有電腦界面和手機端的操作。無論你在哪裡，只要打開手機，都能輕易地管理到所有房間的狀態。

房間電子標牌

房間電子標牌安裝在房間門前，可以清楚地顯示房間現在的使用狀態，確保使用者不會不小心去錯別的房間之餘，也能透過展示適合的圖像，以提升公司形象。

Bookings ONE的房間電子標牌，支援 iOS， Android，Windows 這些不同作業系統的平板設備，使用者可以在輕鬆地走到房間門前，就能進行即時的房間預約，快捷方便。 我司同時支援附有指示燈的顯示設備，就算在遠處，使用者也能清楚地看見指示燈的顏色，從而得知哪些房間已被預約。指示燈的顏色主要分為三種：綠色代表可供使用，橙色代表已預約，而紅色代表正在使用。當你突然需要展開會議，又擔心不知道會不會有其他人已預約某些房間的話，指示燈絕對是你公司裏的明燈。

3D 平面圖

如何能夠令管理者對公司資源運籌帷幄，預約系統的界面設計至為重要。假設在公司有50間會議室，一般坊間的預約系統就會把這50間會議室的狀態、預約資料等，以列表的形式平白地列出。這樣的列表雖然能夠提供所有資訊，但是表現方式並不直觀， 管理者往往要從頭到尾消化大量數據，容易使管理者過於疲勞，甚或看漏一些資訊，導致資源錯配等問題。

有見及此，Bookings ONE在傳統的列表顯示外，銳意加入能夠顯示各個樓層的3D平面圖功能，用最容易理解的方法去顯示所有房間的狀態，即使一個樓層數十間房間也能一目了然， 管理者再也無需花時間去看每一個房間的預約狀態。

實時分析

另一個有效幫助企業管理者去利用公司資源的方法，就是實時的數據分析。現在租金飛騰，會議室的空間附帶著很多直接和間接的成本。通過我司的系統，管理者能以圖像化的分析，理解各個時段的會議室使用率、各人的使用時間、 因失約導致房間空置的次數等等，亦能匯出成為 Excel 形式的分析報告，從而讓企業更了解公司會議室有否被充分利用，從而更有效運用、分配公司的資源。

無瑕連接日曆系統

Google和Outlook的日曆系統相當深入民心，在未有會議室預約系統的公司裡面，主要都是用這些日曆系統去作出管理。我司理解，縱使 Bookings ONE 能夠提供更好的用戶體驗給各個用家，但要所有使用者短期內放棄使用多年的日曆系統，改用 Bookings ONE 的界面的話，很多用戶一下子難以適應。

為此， 我司花了不少開發時間，成功無痕連接上 Google Calendar / Exchange server / Office 365 這些主要在公司會使用的日曆系統，能夠即時將第三方系統的預約，同步到 Bookings ONE 裡頭。這樣新用戶在未熟悉我們的界面前，可以繼續使用他們本來一直使用的日曆系統作出預約，也能夠同時間使用 Bookings ONE 裡頭的各種功能。

更多在細節

除了以上所提到的功能外，Bookings ONE 還有更多的功能與細節，務求提供最好的用戶體驗給企業，不論是管理層還是員工的需求都能一一滿足，從而提升公司形象和員工整體工作效率。

欲免向隅，馬上聯繫我們: hello@ones.software ／ (+852) 5538 3410， 亦可到 Bookings ONE 官網了解更多 ：https://ones.software/hk/bookings-one/ 。

聯絡我們:
主頁: https://ones.software/hk/
電郵地址: hello@ones.software
電話號碼: (+852) 5538 3410
Contact us:
Homepage: https://ones.software/
Email address: hello@ones.software
Phone number: (+852) 5538 3410

The post 智能辦公室的基本元素：會議室預約系統 first appeared on ONEs Blog.