That’s where curated meetings come in.

Curated meetings are carefully planned and executed meetings that are designed to maximize productivity and engagement. They focus on a specific topic or goal and involve a carefully selected group of participants.

By curating the attendees and agenda, you can ensure that everyone is prepared, engaged, and able to contribute to the discussion.

So, how can you make your curated meetings count? Here are some tips:

1. Set a clear goal: Before the meeting, make sure you have a clear goal in mind. What do you want to achieve? What topics do you want to cover? Having a clear goal will help you stay on track and make the most of your time.
   
2. Curate the attendees: Who you invite to your curated meeting is just as important as what you discuss. Make sure you invite people who are knowledgeable about the topic and who can contribute meaningfully to the discussion. You want to avoid having too many people in the meeting, as this can lead to distractions and make it harder to stay on track.
   
3. Prepare an agenda: Having a clear agenda will help keep the meeting on track and ensure that you cover all the necessary topics. Share the agenda with the attendees before the meeting so they know what to expect and can come prepared.
   
4. Use a room booking solution like ONES: Having the right meeting space is essential for a successful curated meeting. With ONES, you can easily book and manage meeting rooms, so you can focus on the meeting itself. The system allows you to quickly search for and book available rooms, invite attendees, and manage the meeting details all in one place.
   
5. Follow up: After the meeting, make sure you follow up with the attendees to ensure that everyone is on the same page. Send out meeting minutes or a summary of the discussion to keep everyone informed and to provide a record of what was discussed.

Curated meetings can be a powerful tool for collaboration and productivity in the hybrid work environment. By following these tips and using a room management solution like ONES, you can make your meetings count and ensure that everyone is working together towards a common goal.

In conclusion, with the rise of hybrid work, it’s more important than ever to make collaboration count. By curating your meetings and using the right tools like ONES, you can ensure that everyone is engaged and working towards a common goal.

To learn more, schedule a demo today.

The post How to make collaboration count with curated meetings? first appeared on ONEs Blog.

In this article, we’ll walk you through a step-by-step process to define your workplace strategy.

What is a workplace strategy?

A workplace strategy is “a systematic approach for improving the
effectiveness and efficiency of how workspace is used by changing the way workspace is configured“.

A well-thought-out strategy in the workplace can boost your company’s output and performance while also improving collaboration and teamwork. It can also lower absenteeism and presenteeism while increasing employee engagement.

It is crucial to remember that this is a very personal matter, as there is no ‘one-size-fits-all’ strategy because the company’s business goals play a major role in developing one. What works in one workspace may not work in another, even if both are owned by the same company.

Reasons for a workplace strategy

First of all, it can lower your operational cost.

By doing your first-time research about whether the way your workplace is utilized in the most efficient way, you will quickly find out that there is a big portion of your office that is not being used most of the time. Operational costs can be then greatly reduced by reorganizing these office places to be flexible workplaces or transferring them into smaller spaces.

Also, it can improve your employees’ work-life balance and performance.

Workplace strategies such as flexible working can help people to obtain autonomy in picking their working places and times in different situations. Flexible working hours, and a hybrid office set-up with all-in-one smart office system support can assist your employees in achieving a work-life balance, which can improve employee satisfaction and of course, their performance.

How to develop your own workplace strategy?

Step 1: Analyze Your Business Objectives

The first step in defining your workplace strategy is to analyze your business objectives. Identify your company’s key goals, such as improving collaboration, enhancing innovation, or reducing real estate costs.

This analysis will help you determine what types of workspaces and amenities are needed to support your objectives.

Step 2: Assess Your Current Workplace

The second step is to assess your current workplace. Conduct a space utilization analysis to determine how your space is being used and identify any inefficiencies. Also, survey your employees to understand their needs and preferences in the workplace.

Step 3: Define Your Workplace Policies

The third step is to define your workplace policies. Determine your company’s policies on issues such as remote work, flexible hours, and office layout. These policies will inform your workplace design and help create a culture of productivity and engagement.

Step 4: Design Your Workplace

The fourth step is to design your workplace. Use the information gathered in the previous steps to create a workplace design that supports your business goals, employee needs, and workplace policies. Consider factors such as space planning, furniture selection, and technology integration.

Step 5: Implement Your Workplace Strategy

The final step is to implement your workplace strategy. Communicate your workplace policies and design to your employees, and provide training on how to use the new workspace effectively.

Monitor your space utilization and employee engagement to ensure that your workplace strategy is meeting your business goals.

Why ONES is Your Ideal Workplace Strategy Partner

ONES provides smart workplace solutions that can help you define and implement your workplace strategy.

With features such as occupancy sensing, desk booking, and visitor management, ONES can optimize your space utilization, improve employee productivity, and enhance workplace safety.

ONES also provides real-time workplace analytics to help you monitor your space utilization and employee engagement, so you can continuously refine your workplace strategy.

Choose ONES as your workplace strategy partner and take your workplace to the next level.

Contact us: hello@ones.software, or visit ONEs Software official website for more information: https://ones.software/sg/.  

The post How to define your workplace strategy? A Step-by-Step Guide first appeared on ONEs Blog.

In this article, we’ll take a look at some of the benefits of ABW and provide some tips on how to create an environment that works for your company. We’ll also introduce ONES, an all-in-one smart office system that can help you implement and manage your ABW environment.

Understanding Activity-Based Working

Activity-based working is a work philosophy that focuses on the idea that employees should be free to work wherever and however they choose, depending on the task at hand.

Activity-based working environments are becoming increasingly popular among businesses of all sizes. This approach to work is centered around the idea that employees should have a choice in where and how they work.

Rather than being assigned to a specific desk or workspace, workers are given the flexibility to move around and work from a variety of spaces. This can include open-plan areas, private offices, collaborative spaces, and more.

Multinational companies like Microsoft, PwC, and Cisco have embraced activity-based working environments. These companies recognize the benefits of providing employees with a variety of workspaces to choose from, as it can increase creativity and productivity.

1. Microsoft

According to an article published on Microsoft’s website, the company has been using activity-based working since the 1990s. The approach is designed to encourage more collaboration and flexibility in the workplace, with employees able to choose the type of space that best suits their needs.

Microsoft’s headquarters in Redmond, Washington, has implemented an activity-based working environment, with spaces designated for different tasks such as quiet work, group work, and brainstorming. Employees can choose where to work based on their current tasks and preferences, and the office design is intended to foster creativity and innovation.

Microsoft has found the activity-based working approach to be beneficial in several ways, including increased productivity, improved collaboration, and better use of space. The company has also found that employees are more engaged and satisfied with their work, which has helped with retention and recruitment efforts.

2. PwC

PwC is another multinational company that has adopted activity-based working. The company has implemented this approach in its new Sydney office, which was designed to create a more collaborative and flexible work environment.

The office has a variety of workspaces, including open workstations, private offices, and meeting rooms. Each employee has access to a mobile device that allows them to reserve a workspace or a conference room.

The main goal of this approach is to give employees the freedom to choose where and how they work. By doing so, PwC has found that it can create a more engaging and productive work environment. Employees are able to work in spaces that are designed to meet their specific needs, which can lead to better work outcomes.

PwC has also found that this approach can improve employee satisfaction and retention rates, as employees appreciate the flexibility and autonomy that activity-based working provides.

How ONES Can Help?

Overall, both Microsoft and PwC have implemented activity-based working in their offices to create more flexible, collaborative, and engaging work environments. This approach allows employees to choose where they work and who they work with, which can lead to better work outcomes and new ideas.

However, implementing an ABW can be a challenge for many other organizations, as it requires significant changes to the physical layout of the workspace. This is where ONES comes in.

ONES is an all-in-one smart office system that makes it easy to implement an ABW. The system is designed to help businesses optimize their workspace, making it easier for employees to find available spaces and work more efficiently.

With ONES, you can monitor room usage and desk occupancy in real-time, and make data-driven decisions to improve your office layout.

One of the biggest benefits of ONES is its ability to improve collaboration among employees. With the system’s smart scheduling capabilities, employees can easily book conference rooms, huddle spaces, and other collaborative workspaces. This makes it easier for teams to work together and share ideas, which can lead to increased creativity and productivity.

Another benefit of ONES is its ability to provide employees with a more personalized work experience. With the system’s desk booking feature, employees can easily find and book a desk that meets their specific needs.

This can include desks that are closer to windows, located in a quieter area of the office, or equipped with special features like ergonomic chairs or adjustable desks.

ONES is also designed to help businesses save money on their office space. By monitoring room usage and desk occupancy, businesses can identify areas that are being underutilized and adjust their space accordingly.

This can lead to significant cost savings over time, as businesses can avoid the expense of leasing more space than they actually need.

Upgrade your activity-based workplace with ONES today

In conclusion, ONES is the perfect solution for businesses looking to implement an activity-based working environment. The system is designed to help businesses optimize their workspace, increase collaboration among employees, provide a more personalized work experience, and save money on office space.

With ONES, businesses can enjoy the benefits of an ABW without the hassle of managing the implementation themselves.

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/. 

The post How to Create an Activity-Based Working Environment That Works for Your Company? first appeared on ONEs Blog.