Offision stands out as the best choice you can’t afford to miss among the many options available.

Why Choose Office Automation Software?

Office automation software is designed to streamline processes and management tasks through automation, reducing human error and increasing productivity. Specifically, it helps businesses:

• Improve Time Management: Automated scheduling and reminders ensure every meeting and task occurs on time.
• Reduce Administrative Burden: Automated office management reduces the need for manual operations, freeing up more human resources.
• Enhance Team Collaboration: Provides a centralized platform for team members to collaborate and communicate more effectively.
• Optimize Resource Utilization: Prevents double-booking and resource wastage, ensuring optimal use of office resources.

Offision: The Leader in Office Automation

Comprehensive Features

Offision offers a complete set of features to meet all your office management needs:

• Meeting Room Booking: Find and book available meeting rooms with just one click. The intuitive interface makes it easy to secure a room that fits your requirements.
• Desk Booking: Book desks easily by scanning a code, ideal for flexible work environments.
• Visitor Management: A professional visitor management system seamlessly integrates with your meeting schedules to enhance the visitor experience.
• Smart Office Floorplan: Visualize your office layout and manage bookings through an interactive floorplan, enhancing the overall management experience.
• Booking Panel: Manage and reserve meeting rooms via your smartphone or the reservation panel placed outside meeting rooms.
• User App: Offision’s mobile app offers exceptional convenience for scheduling meetings, managing resources, and handling visitor management on the go.

Advanced Analytics and AI Assistance

Offision leverages big data analytics and AI to provide insightful analytics and suggestions, helping you make data-driven decisions about your office operations:

• Workplace Analytics: Detailed analysis of daily operations to help you understand and optimize office productivity.
• AI Assistance: A 24/7 AI office assistant that offers suggestions based on data analytics, ensuring your office runs smoothly.

Seamless Integration and Cross-Platform Support

Offision seamlessly integrates with popular platforms such as Microsoft 365, Microsoft Teams, and Microsoft Outlook. This ensures you can continue using your preferred tools while benefiting from Offision’s powerful features.

Additionally, Offision supports multiple languages and works across various devices, including desktops, mobiles, and panels, ensuring flexibility and accessibility.

Quick Setup and User-Friendly Interface

One of Offision’s standout features is its quick and easy setup process. You can start using Offision for free and set up your smart office within minutes, with no additional hardware required.

The flexible user interface is designed to provide the best user experience across different screen sizes, from mobile devices to large screens.

Try Offision for Free

Offision offers a free one-month trial, allowing you to experience its full range of features and see firsthand how it can transform your office management. With Offision, you can connect your people, save on office costs, and create a more productive and efficient workplace.

Conclusion

For the remaining half of 2024, Offision presents itself as the best office automation software, thanks to its comprehensive feature set, advanced analytics, seamless integrations, and user-friendly interface.

Whether you are managing a small team or a large organization, Offision has everything you need to optimize your office management.

Don’t miss out on the opportunity to enhance your workplace efficiency and save costs. Try Offision for free today and experience the future of smart office management.

Offision is a one-stop workplace platform that excels in efficiency, offering features such as meeting room booking, desk booking, visitor management, and AI office data analytics. For more information, visit Offision’s official website.

The post Office Automation Software: The Best Choice for Enhancing Efficiency and Saving Costs — Offision first appeared on ONEs Blog.

Offision is an advanced, AI-powered smart office solution designed to manage your office efficiently and reduce costs. It offers a comprehensive suite of tools for room booking, desk booking, visitor management, and workplace analytics, all within a single platform.

By leveraging state-of-the-art technology and big data analytics, Offision converts traditional office environments into smart workplaces that enhance productivity and foster collaboration.

How Does Office Design Affect Productivity?

The linkage between office design and productivity has long been recognized. Over the years, office layouts have evolved in response to shifting work styles, management philosophies, and technological advancements. Whether the goal was to create a productive workspace, minimize wasted space, enhance efficiency, or boost productivity, the transition between open floor plans and cubicles has been ongoing.

Organizations today are wise to stay updated on the latest trends in office layouts that maximize productivity. During the pandemic, many employees experienced the benefits and challenges of working from home, gaining a clear understanding of how their work environments support their productivity.

The ability to communicate and collaborate spontaneously is a significant motivator. Research from Stanford University indicates that people working collaboratively persist 64% longer on tasks than those working independently.

These findings suggest that productivity is more than just completing tasks; it also involves the creativity and problem-solving that come from collaboration. In environments where knowledge and innovation drive success, collaboration is a critical component of productivity.

What is the Best Office Layout to Enhance Productivity?

The best office layout supports how employees work and interact. Open floor plans, combined with flexible workspace design (such as modular spaces and ergonomic furniture), can accommodate meetings and brainstorming sessions. When team members need to discuss ideas, they should be able to find comfortable, accessible spaces with the necessary resources.

However, the ideal office layout also provides quiet zones and private spaces for focused work. Many open plan offices have failed because they did not offer the privacy needed for deep concentration. Today’s employees seek both collaboration and solitude, and office layouts should reflect this dual need.

Striking the Right Balance

Achieving the right balance between collaboration and focused work depends on understanding your organization’s unique needs. What type of work needs to be done? How do your employees prefer to work? What spaces and resources do they need to be productive?

Offision’s smart office solutions can help strike this balance. By using AI and big data analytics, Offision offers insights into space usage, optimizing layouts to suit both collaborative and focused work. Features like desk booking, meeting room booking, and visitor management ensure employees have access to necessary resources, enhancing productivity.

Key Elements of an Effective Office Layout

1. Flexible Workspace Design

Flexible workspaces allow employees to choose how and where they work, incorporating a mix of open areas, private offices, quiet zones, and collaborative spaces. Offision’s smart office floorplan feature helps design and visualize these spaces for optimal use.

2. Technology Integration

Modern offices need advanced technology. Offision’s platform includes AI assistance, IoT sensors, and cross-platform support, equipping your office with the latest tech to boost productivity and collaboration.

3. Efficient Resource Management

Managing resources like meeting rooms, desks, and equipment can be challenging. Offision simplifies this with its meeting room booking, desk booking, and equipment booking features, ensuring resources are efficiently used and available when needed.

4. Workplace Analytics

Understanding office usage provides valuable insights for improvement. Offision’s workplace analytics feature delivers detailed reports on office usage, enabling data-driven decisions to optimize workspaces.

5. Visitor Management

Efficient visitor management is crucial for security and smooth operations. Offision’s visitor management feature ensures the professional handling of guests, enhancing the experience for both employees and visitors.

6. Sustainability

Creating a sustainable office is increasingly important. Offision’s ESG (Environmental, Social, and Governance) features help develop and maintain a sustainable workspace, aligning with modern values and reducing environmental impact.

Implementing the Best Office Layout with Offision

Creating an effective office layout doesn’t have to be complex. Offision’s platform is designed for easy implementation, allowing you to set up your smart office in under five minutes. Here’s how to get started:

1. Start for Free: Begin with a free trial to explore Offision’s features and see how it can benefit your office.
2. Customize Your Layout: Use Offision’s smart office floorplan feature to design a layout that caters to your specific needs.
3. Integrate Technology: Leverage Offision’s AI assistance, IoT sensors, and cross-platform support to enhance office operations.
4. Optimize Resource Management: Set up meeting room booking, desk booking, and equipment booking systems to ensure efficient resource utilization.
5. Analyze and Improve: Utilize workplace analytics to monitor office usage and make data-driven improvements.
6. Enhance Visitor Management: Implement Offision’s visitor management system to improve security and guest experiences.
7. Promote Sustainability: Incorporate ESG features to create a sustainable work environment.

By following these steps, you can design an office layout that not only enhances productivity and collaboration but also adapts to the evolving needs of your workplace.

Conclusion

The optimal office layout for productivity and collaboration is one that is flexible, technology-integrated, and tailored to the unique needs of your organization.

Offision’s comprehensive smart office platform offers all the tools necessary to create such a workspace. From flexible workspace design and efficient resource management to detailed workplace analytics and sustainable practices, Offision helps you transform your office into a smart, productive, and collaborative environment.

Ready to upgrade your office space? Try Offision for free and discover how you can connect your team and save on office costs with this powerful smart office solution.

The post Creating the Ultimate Smart Office Layout for Enhanced Productivity and Collaboration | Offision first appeared on ONEs Blog.

This article explores the key elements of office utilization analytics and why they matter for businesses today.

Space Utilization Insights

Space utilization insights refer to the data and analysis regarding how an organization uses office spaces over time. These insights are derived from collecting data and monitoring various metrics such as office utilization rates, peak and low usage times, and the activities conducted in different office areas.

By leveraging this data, organizations can make informed decisions about their workspace strategies, creating more efficient and cost-effective office environments.

Usage Timeline Chart

A Usage Timeline Chart is a graphical representation that shows how office spaces are utilized over a specific period. This chart helps visualize trends and patterns in space usage, such as peak usage hours and days, and periods of low activity.

Understanding these patterns allows workplace leaders to optimize their office layouts and schedules, ensuring that spaces are available when needed and not left underutilized.

Usage Snapshot Map

A Usage Snapshot Map provides a visual overview of how different areas of the office are being used at a specific point in time. This map can highlight which spaces are frequently occupied and which are rarely used, enabling organizations to reconfigure their office layouts to better meet the needs of their employees.

For example, if certain meeting rooms are always booked while others remain empty, the organization can adjust the allocation of spaces to balance usage more effectively.

Usage Daily Heatmap

A Usage Daily Heatmap is an advanced tool that shows the intensity of space usage throughout the day. Different colors represent varying levels of occupancy, with hotter colors indicating higher usage. This heatmap helps organizations identify patterns of activity within the office, such as the most and least busy times of day. By analyzing these patterns, businesses can make data-driven decisions to enhance space utilization and improve the overall work environment.

Usage Rate

Usage rate is a key metric that indicates the percentage of time an office space is occupied compared to its total available time. This metric is crucial for assessing the efficiency of office space utilization.

High usage rates suggest that spaces are being effectively utilized, while low usage rates may indicate opportunities for reconfiguration or reassignment of spaces.

By monitoring usage rates, organizations can ensure that their office spaces are being used to their full potential, reducing waste and enhancing productivity.

Why Office Utilization Analytics Matter

1. Space Optimization

Office utilization insights help identify underutilized spaces and reallocate them for better use. This optimization can lead to more effective office designs that accommodate actual usage patterns, enhancing both functionality and employee satisfaction.

2. Cost Savings

By reducing underutilized office spaces, organizations can save on overhead costs such as rent, utilities, and maintenance. Optimizing the office footprint based on utilization data can also help avoid unnecessary real estate expenses as the organization grows.

3. Enhanced Productivity and Collaboration

Tailoring office layouts to meet the evolving needs of employees can boost productivity and collaboration. Proximity to high-performing colleagues and well-designed shared spaces can significantly improve job performance and knowledge sharing.

4. Improved Employee Satisfaction

Flexible working arrangements supported by real-time office utilization insights can lead to higher employee engagement and productivity. By meeting employees’ needs and preferences for different working styles, organizations can create a superior workplace experience.

5. Future Planning

Understanding current office usage and measuring space utilization provide a solid foundation for future planning. Organizations can use these insights to make informed decisions about expanding or contracting their office spaces, ensuring they meet long-term strategic goals.

Conclusion

Office utilization analytics play a pivotal role in optimizing workspace efficiency and enhancing employee experiences. By leveraging tools like usage timeline charts, snapshot maps, daily heatmaps, and usage rates, organizations can make data-driven decisions that lead to cost savings, improved productivity, and better overall office environments.

In the ever-changing landscape of modern work, these insights are indispensable for creating effective, people-centered workspaces that drive organizational success.

Start Your Free Trial Now: Click Here

The post Office Utilization Analytics: Why Do They Matter? first appeared on ONEs Blog.

Among the various options available, Offision stands out as a top contender for the best meeting scheduling app for the remaining half of 2024.

Why Meeting Scheduling Apps Matter

Meeting scheduling apps are essential tools for modern workplaces. They help in:

• Optimizing Time Management: Efficient scheduling ensures that meetings are well-organized and time is utilized effectively.
• Reducing Administrative Overhead: Automation of scheduling tasks minimizes the need for manual intervention.
• Enhancing Collaboration: These apps facilitate seamless coordination among team members, making it easier to find suitable meeting times.
• Improving Resource Utilization: Proper scheduling ensures that meeting rooms and resources are not double-booked or underutilized.

Offision: The Leading Choice

Comprehensive Feature Set

Offision offers a robust set of features designed to cater to all your meeting scheduling needs:

• Meeting Room Booking: Easily find and book available meeting rooms with just one click. Offision’s intuitive interface ensures that you can quickly secure a room that fits your requirements.
• Desk Booking: Offision provides a simple way to book desks by scanning a code, making it ideal for flexible work environments.
• Visitor Management: Welcome your guests with a professional visitor management system that seamlessly integrates with your meeting schedules.
• Smart Office Floorplan: Visualize your office layout and manage bookings through an interactive floorplan, enhancing your overall office management experience.
• Booking Panel: Manage and reserve meeting rooms either via your smartphone or the reservation panel placed outside meeting rooms.
• User App: Offision’s mobile app offers exceptional convenience for scheduling meetings, managing resources, and handling visitor management on the go.

Easy Integration and Cross-Platform Support

Offision seamlessly integrates with popular platforms such as Microsoft 365, Microsoft Teams, and Microsoft Outlook. This ensures that you can continue using your preferred tools while benefiting from Offision’s powerful features.

Additionally, Offision supports multiple languages and works across various devices, including desktops, mobiles, and panels, ensuring flexibility and accessibility.

Quick Setup and User-Friendly Interface

One of the standout features of Offision is its quick and easy setup process. You can start using Offision for free and set up your smart office within minutes, with no additional hardware required. The flexible user interface is designed to provide the best user experience across different screen sizes, from mobile devices to large screens.

Try Offision for Free

Offision offers a free trial for one month, allowing you to experience its full range of features and see firsthand how it can transform your office management. With Offision, you can connect your people, save on office costs, and create a more productive and efficient workplace.

Conclusion

For the remaining half of 2024, Offision presents itself as the best meeting scheduling app, thanks to its comprehensive feature set, advanced analytics, seamless integrations, and user-friendly interface. Whether you are managing a small team or a large organization, Offision has everything you need to optimize your meeting scheduling and overall office management.

Don’t miss out on the opportunity to enhance your workplace efficiency. Try Offision for free today and experience the future of smart office management.

Offision is the one-stop workplace platform that thrives on outstanding efficiency, offering features such as conference room booking, desk booking, visitor management, and AI office data analytics. For more information, visit Offision’s official website.

The post Best Meeting Scheduling App for the Remaining Half of 2024 first appeared on ONEs Blog.

Traditional scheduling methods can be time-consuming, error-prone, and resource-intensive. However, with the advent of automated scheduling solutions like Offision, businesses can streamline their operations and achieve a new level of efficiency.

Understanding Automated Scheduling

Automated scheduling refers to the use of intelligent software and algorithms to simplify and automate the process of scheduling various office activities.

By automating scheduling tasks, businesses can eliminate manual errors, reduce administrative burden, and ensure optimal utilization of office spaces and resources.

The Benefits of Automated Scheduling

1. Time and Cost Savings: Manual scheduling can be a time-consuming process that requires significant administrative effort. Automated scheduling software, such as Offision, can handle complex scheduling tasks in a fraction of the time, allowing employees to focus on more strategic activities. Additionally, by optimizing resource allocation, businesses can reduce unnecessary expenses associated with underutilized spaces or overbooking.
2. Improved Efficiency and Productivity: Automated scheduling eliminates the need for back-and-forth communication and minimizes scheduling conflicts. With Offision’s intelligent algorithms, businesses can identify the most suitable meeting rooms, allocate desks efficiently, and manage visitor appointments seamlessly. This streamlined process enhances overall productivity and ensures a smooth workflow.
3. Real-time Visibility and Analytics: Offision provides comprehensive analytics and reporting features that offer valuable insights into office utilization patterns. Businesses can gain a deeper understanding of how their spaces are utilized, identify bottlenecks, and make data-driven decisions to optimize resource allocation. Real-time visibility enables proactive management and ensures that office spaces are utilized effectively.
4. Enhanced User Experience: Offision offers a flexible user interface and cross-platform support, allowing employees to access scheduling features from any device, anywhere. The intuitive interface simplifies the booking process, making it easy for employees to find and reserve meeting rooms or desks with just a few clicks. The seamless user experience improves employee satisfaction and engagement.

How Offision Transforms Office Management?

Offision, a leading AI-driven smart office platform, is revolutionizing office management with its automated scheduling capabilities. Here are some key features that set Offision apart:

1. Meeting Room Booking: Offision’s intelligent algorithms analyze meeting requirements and availability to suggest the most suitable rooms, ensuring efficient utilization and reducing scheduling conflicts.
2. Desk Booking: With Offision, employees can quickly find and reserve available desks, facilitating flexible and agile workspace arrangements.
3. Visitor Management: Offision simplifies the process of managing visitors by automating registration, check-in, and security processes, enhancing the overall visitor experience.
4. Smart Office Floorplan: Offision provides a digital floorplan that allows businesses to visualize and manage office layouts, optimizing space allocation and ensuring efficient utilization.

Conclusion

Automated scheduling is transforming the way offices manage their resources, streamline operations, and enhance productivity. Offision’s AI-driven smart office platform offers a comprehensive suite of features that automate scheduling tasks, optimize resource allocation, and provide valuable insights into office utilization.

By leveraging Offision’s automated scheduling capabilities, businesses can save time, reduce costs, and create a more efficient and productive workplace environment.

Visit Offision’s website (https://offision.com/) to learn more about how their AI-driven smart office platform can revolutionize your office management and unlock the full potential of your workspace.

The post What does ‘Automated Scheduling’ mean? first appeared on ONEs Blog.

Let’s explore each one in more detail:

Hot Desking

Hot desking refers to a flexible seating arrangement where employees do not have assigned desks or workstations. Instead, they choose an available workspace on a first-come, first-served basis each day.

This approach promotes a dynamic and collaborative work environment, as employees have the opportunity to interact with different colleagues regularly.

Hot desking is typically suitable for organizations with a mobile or remote workforce, or those that prioritize flexibility and collaboration in their work culture.

Desk Sharing

Desk sharing is similar to hot desking, but with a slight difference. In desk sharing, employees still do not have permanent assigned desks.

However, instead of choosing a different workspace each day, they share desks with others who work on different shifts or at different times. For example, if one employee works in the morning, another employee may use the same desk in the afternoon.

Desk sharing allows organizations to optimize space utilization and reduce the number of desks required, which can be advantageous for companies with limited office space.

Hoteling

Hoteling, also known as hoteling stations or office hoteling, is a reservation-based system where employees reserve a workspace or office in advance for a specific period.

With hoteling, employees have the flexibility to choose a suitable workspace depending on their needs, whether it’s a desk, cubicle, or private office. This system is often facilitated through a technology platform or software that manages the reservations and provides real-time availability information.

Hoteling is particularly useful for organizations that have a mobile workforce or employees who spend a significant amount of time working off-site. It allows employees to have a designated space when they need it, promoting productivity and a sense of belonging.

Desk booking system

In summary, while hot desking, desk sharing, and hoteling share the common goal of optimizing office space and promoting flexibility, they differ in terms of the level of workspace flexibility and the reservation system used.

Employees can easily book desks or offices through a mobile app or web portal, ensuring they have a designated workspace when they need it. The system can also provide insights on space utilization, helping organizations optimize their office layout and identify opportunities for cost savings.

Additionally, smart office systems can offer features like personalized preferences, such as adjustable lighting and temperature settings, to enhance employee comfort and productivity.

By leveraging technology, a smart office system streamlines the desk booking process, improves efficiency, and enhances the overall experience of employees participating in these flexible workspace strategies.

Start your free trial desk booking system now!

The post What’s the Difference Between Hot Desking, Desk Sharing, and Hoteling? first appeared on ONEs Blog.

Are you looking for the latest updated data on coworking spaces? We’ve compiled a list of the most eye-opening coworking statistics for 2023 to help you completely understand the state of coworking spaces and their place in the world today.

General Statistics

Number of coworking spaces worldwide

In 2020, there will be 19,421 coworking spaces globally. According to predictions, by the end of 2024, there will be 41,975 coworking spaces globally. (Statista)

Number of coworking spaces in the United States

By 2017, there will be over 4,000 coworking spaces in the United States. According to predictions, there will be around 6,200 coworking spaces in the United States by 2022. (Statista)

Who uses coworking spaces in general?

In 2017, around 1.18 million individuals worked in coworking spaces globally. Between 2021 and 2024, the number of individuals working in coworking spaces is expected to treble, reaching five million.

(Statista)

Freelancers make up about 42% of coworking space members worldwide, while the IT industry employs 20% of those working in coworking spaces.  

(Zippia)

Who uses coworking spaces in the United States

In 2017, there were 542,000 individuals working in coworking spaces in the United States, and this figure is expected to rise to almost 1.08 million by 2022. (Statista)

Do coworking locations become profitable?

Although only 40% of coworking spaces are currently profitable, nearly three-quarters become profitable within two years of their launch.

Coworking spaces rely on membership fees as their primary source of income, but the majority of startups rely on the owner’s other sources of income during their initial period of operation.

(Teamstage)

Global distribution of coworking spaces

With the exception of the United Kingdom, coworking spaces are divided fairly evenly throughout major economies, with the Asia Pacific region having the largest single market. (Statista)

The U.S. has 18.3% of the world’s coworking spaces. Asia has the highest average capacity with 114 people per coworking space, and South America has the lowest at 54 people. (Zippia)

Top 10 countries with the greatest share of the world’s coworking space

Number of coworking centers in global select cities 

London, the British capital city, has more than 1,400 coworking locations inside its borders, making it the city with the most coworking offices in the globe.

London has around 1,000 coworking spaces, more than the 550 coworking centers in American New York.

Hong Kong ranked third, with around 320 such sites.

(Statista)

Cities with the greatest increase in the number of coworking centers globally 

New Delhi, India’s capital, has the greatest yearly growth rate in terms of coworking spaces worldwide.

Between 2018 and 2019, New Delhi might see a 50% increase in the number of new coworking spaces. Second in the ranking was Toronto, Canada, which had a 35% increase in coworking spaces over the same time period. (Statista)

Proportion of individuals who believe flexible working is the new normal

According to the report, 80 percent of Japanese respondents believe that flexible working is the new normal.

Only 68 percent of Germans said flexible working hours were the new normal. (Statista)

Proportion of members who still work at their first coworking space

According to the report, 55 percent of respondents still work in their first coworking space. (Statista)

Business Trends

Meeting spaces are in high demand

Meeting places were in great demand by the end of 2021, owing to the continued high number of virtual meetings. Individual offices were most popular in North America, whereas team offices were popular in large European cities.

The demand for ‘hot desks‘ was a mixed bag. It was much higher in Europe than the worldwide average. Event rooms, on the other hand, were more popular in North America.

(Deskmag)

More than a third of coworking spaces’ capacities are currently available

The higher the occupancy rate, the longer the coworking spaces had been open. Similarly, occupancy climbed as the size and number of sites increased.

However, even in the largest or oldest groups, this percentage did not reach 65 percent on average. (Deskmag)

A positive trend of flexible workspaces continues in 2022

The majority of flexible workspace businesses polled were optimistic about the start of 2022. In comparison to prior months, expectations were more cautious, particularly in Europe. When the survey was distributed, the Omicron wave was just beginning to rise after the Delta wave had passed its apex.

Within the following three months, 75% of respondents projected an increase in membership, while 60% expected better revenues and improved profitability. More than 20% of coworking spaces had already planned expansions for the start of the year. (Deskmag)

Major limiting factors to businesses of coworking spaces

The major limiting factors to the business of coworking spaces in various areas are:

1. Fear of Coronavirus
2. Attracting new members or customers
3. Lack of planning certainty
4. Not able to provide enough workspace
5. Uncertain business prospects

(Deskmag)

The selling point of coworking spaces

According to a 2019 poll, “An enjoyable work atmosphere” is a selling factor for 70% of coworking spaces in the United States.

Work environment as a selling factor for a coworking space is at least partially unique to the United States, with 70% of the country’s coworking spaces reporting this as a selling point being at or above the worldwide average.

(Zippia)

Coworking data by demographics

The worldwide average age of coworking space users

The average age of coworking space users worldwide is 36 years old.

However, this does not imply that the majority of members are in their thirties. Coworking space memberships are increasing in both the younger and older age groups.

Members of coworking spaces of all ages work in a variety of vocations. The elder members are typically consultants of some sort (which makes sense because they have the most skill in their industries), while the younger members are usually in public relations, marketing, or design. (Zippia)

IT industry participation in coworking

The IT industry accounts for 20% of coworking space members.

This is the most prevalent professional field represented by coworking space members, followed by public relations and marketing, consulting, and design.

The area of consulting is vast since it may apply to professionals in practically any subject, so if you chat to coworking members who fall into this category, you’ll discover that they work in a number of businesses. (Zippia)

Percentage of  SMEs use coworking office spaces

The coworking space business model has proven to be quite successful, with target users including SMEs and startup teams. SMEs are currently the most common users of coworking spaces. Startup teams come in second with 27.12%, followed by freelancers with 16.61%. Surprisingly, digital remote employees account for only 2.82 percent of all employees.

(Teamstage)

Coworking data by companies

Top companies in the U.S. coworking space

WeWork, Impact Hub, and Spaces are the top three firms in the coworking space sector in the United States.

• WeWork has 800 sites worldwide and was the largest private office tenant in Manhattan, New York City, in 2018. It has over 600,000 members and offers hot workstations, dedicated desks, and private offices.
• Impact Hub already has over 100 sites in 50 countries and is continually expanding. It has over 16,000 members and focuses on bringing businesses together to establish community and sustainable growth.
• Spaces have almost 400 sites worldwide. It started in Amsterdam, the Netherlands, but today has operations on five continents, including North America.
  
  (Zippia)

Top Rated Singapore coworking space

• JustCo’s smart workspaces, which have the largest coworking network in the Asia Pacific, are revolutionizing the coworking sector by fusing together several workspace types to allow businesses flexibility over when, where, and how they work.
• Leading provider of personalized smart office solutions, Distrii has expanded across Asia, working with over 20,000 users and 600 different enterprises.
• 40% of the Global Fortune 500 trust WeWork, a global corporation that specializes in the coworking industry. WeWork has built 10 locations, with the most recent in the Jalan Besar area, making it the 200th facility worldwide.
• The Great Room offers opulent, well-appointed coworking spaces that are well-situated in Asia-Pacific cities with vibrant, business-friendly neighborhoods.
• Servcorp, which houses 60,000 businesses in more than 150 prominent locations across the world, offers support unmatched by any other provider thanks to its industry-leading technology, highly skilled administrative staff, and flexible terms.

(osdoro)

Advantage of Coworking 

Coworking Save Operational Cost

Utilizing these spaces rather than renting an office can save small firms with fewer than 12 employees about $2,700 each month.

(worksocial)

Coworking Makes People Happier

In a thorough poll conducted in 2018, 89% of coworking users claimed to be happy, and 83% to feel less lonely as a result of using a coworking space.

Working in a coworking space makes people feel like they are a part of a community 86% of the time, which is consistent with another study that found that most coworkers are happier after joining.

(DeskMag) (smallbizlabs)

Coworking Leads to High Productivity 

84% of coworkers say they are more motivated when working in a coworking space.  82% of coworkers report expanding their social network in a coworking hub.

 (Ergonomic Trends) 

About 68% of coworkers claim that working in a coworking environment greatly improves their ability to concentrate.

(Smart Works Office) 

69% of coworkers claim to have picked up new skills while coworking.

(Zippia) 

Related Article:

Productivity Unleashed: Designing Your Perfect At-Home Coworking Setup (porch.com)

ONES Software now has a dedicated page to introduce a series of hybrid working measures to help you solve problems. You may wish to go to https://ones.software/hybrid-workspace/ for further reference.   

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/id/. 

The post Coworking Statistics & Trends You MUST Know in 2024 first appeared on ONEs Blog.

According to a recent survey conducted by recruitment firm Morgan McKinley, over 90% of firms in Hong Kong are urging their workers to increase their office presence. This figure surpasses the global average of 56% for employers implementing a similar policy.

In response to this trend, implementing a smart office system becomes crucial for streamlining office management and facilitating a seamless transition back to the physical workplace.

The Hong Kong Scenario

Hong Kong, a bustling financial hub, has traditionally placed great emphasis on in-person work culture. The survey’s findings reflect the strong push by employers to restore the pre-pandemic office environment.

Factors such as the desire for increased collaboration, efficient communication, and the need to maintain corporate culture contribute to this trend. Hong Kong’s unique business landscape, characterized by high competition and the importance of face-to-face interactions, further amplifies the pressure on firms to enforce the return to office.

Challenges and Benefits of back-to-office

The enforcement of back-to-office policies poses challenges for both employers and employees. Concerns over transportation, health and safety, and work-life balance are among the key considerations.

However, implementing a smart office system can help address these challenges and enhance the overall work experience.

Here are some benefits a smart office system can offer:

1. Efficient Space Management: A smart office system enables employers to optimize office space utilization by facilitating conference room and desk booking. With real-time data on occupancy rates, companies can ensure the effective allocation of resources and minimize unnecessary costs.
2. Seamless Collaboration: A smart office system fosters efficient teamwork regardless of employees’ physical locations by providing a digital platform for communication and collaboration. Features such as instant messaging, virtual meetings, and document sharing enhance productivity and streamline workflows.
3. Enhanced Health and Safety: With the ongoing concerns related to public health, a smart office system can incorporate features such as touchless access control, automated visitor management, and real-time monitoring of air quality. These measures prioritize employee well-being and provide a safe working environment.
4. Data-Driven Decision Making: The AI-driven analytics of a smart office system provides employers with valuable insights into employee behavior, workspace usage, and productivity trends. This data can inform strategic decision-making, allowing companies to adapt their office policies to maximize efficiency and employee satisfaction.

Offision: The Solution for Smart Office Management

Offision, an AI-driven smart office platform, offers a comprehensive solution to manage the transition back to the office effectively. Its features include conference room and desk booking, visitor management, and AI office data analytics.

Offision’s user-friendly interface and integration capabilities with various platforms make it a valuable tool for streamlining office operations and saving costs.

As Hong Kong firms lead the way in enforcing back-to-office policies compared to other regions in 2024, the need for a smart office system becomes evident.

By leveraging technology and automation, companies can address the challenges associated with returning to the physical workplace and create a more efficient, collaborative, and safe work environment.

Offision’s AI-driven platform exemplifies the benefits of a smart office system, enabling businesses to navigate this transition successfully and optimize their office management strategies.

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The post Hong Kong Firms Lead in Enforcing Back-to-Office Policy Compared to Other Regions in 2024 first appeared on ONEs Blog.

From physical amenities to digital solutions, workplace services encompass a wide range of offerings that contribute to a positive work environment. In this article, we will explore the key aspects of workplace services and why they matter in today’s competitive business landscape.

What is Workplace Services?

Workplace services go beyond traditional workspace maintenance and include anything that contributes to a positive work experience and environment.

These services can be physical amenities such as on-site cafes, gyms, and ergonomic furniture, as well as digital solutions that enable employees to work and collaborate from any device and location.

The Role of Workplace Services

Workplace services are pivotal in attracting and retaining talent, especially in the post-pandemic era where remote work has become a popular alternative.

By providing employees with options and conveniences, companies can create frictionless experiences that drive engagement, efficiency, and productivity.

Workplace services not only shape the daily experiences of employees but also convey the company’s commitment to their well-being and satisfaction.

Benefits of Workplace Services

Implementing effective workplace services offers several benefits for both employees and organizations. Firstly, it enhances employee productivity by providing a conducive environment for collaboration and focused work.

Secondly, workplace services improve employee morale by creating an appealing office experience that meets their expectations.

Moreover, workplace services serve as a competitive advantage in attracting and retaining younger generations of workers, such as Millennials and Gen Z, who prioritize on-site amenities when considering job opportunities.

Key Components of Workplace Services

Meeting Room Resourcing

Effective conference rooms equipped with state-of-the-art technology, comfortable furniture, good lighting, and acoustics are essential for fostering collaboration and creativity.

Digital workplace services, like user-friendly meeting room booking systems, streamline the reservation process and ensure efficient utilization of meeting spaces.

Audio Visual Setup

With the rise of hybrid work, audio-visual setups that enable seamless communication and presentation are crucial.

High-quality equipment such as web cameras, projectors, and audio speakers should be strategically placed to facilitate both in-person and remote participation.

Optimizing room acoustics and providing dedicated outlets further enhance the audio-visual experience.

Catering Services

Office lunches and catering services can serve as connection points for employees, fostering interaction and camaraderie.

Establishing a streamlined process for gathering orders, providing sufficient space, utensils, and catering setup, and partnering with reliable catering providers can ensure smooth and enjoyable dining experiences.

Conclusion

Workplace services have become a vital component of modern offices, contributing to employee satisfaction, productivity, and overall organizational success.

By understanding the various aspects of workplace services and their importance, businesses can create efficient and appealing work environments that attract and retain top talent.

Embracing workplace services not only benefits employees but also positions companies as forward-thinking and employee-centric organizations in today’s competitive landscape.

Using Offision can easily implement your workplace service automatically when you reserve any rooms and desks. Try Offsion for free!

The post The Importance of Workplace Services for Office Efficiency first appeared on ONEs Blog.

This global event brought together industry leaders and professionals to showcase the latest innovations in integrated systems and smart technologies.

3D floor plan

At ISE 2024, Offision unveiled its newest features that are set to revolutionize the way offices are managed and operated. One of the highlights was the introduction of the 3D floor plan, a cutting-edge tool that provides a visual representation of the office space.

This feature allows businesses to optimize their workspace layout, making it easier to allocate resources, manage desk bookings, and enhance collaboration among employees. With the 3D floor plan, users can easily navigate and visualize their office environment, maximizing efficiency and productivity.

Digital signage

In addition to the 3D floor plan, Offision also showcased its advanced digital signage capabilities. The platform now offers a comprehensive solution for managing and delivering targeted messaging through digital screens.

With Offision’s digital signage feature, businesses can effortlessly create and display dynamic content to engage employees and visitors. This enhances communication within the office and enables organizations to effectively convey important information and announcements.

Powerful feature

Offision’s participation in ISE 2024 reinforced its commitment to providing a holistic and intelligent workplace management solution.

The platform’s existing features, such as conference room booking, desk booking, visitor management, and AI office data analytics, were also on display, demonstrating their effectiveness in streamlining everyday office operations and optimizing resource utilization.

The Offision team engaged with industry professionals, showcasing the platform’s capabilities and discussing how it can transform traditional office spaces into smart workplaces. The positive response from attendees further solidified Offision’s position as a leader in the industry.

ISE 2024

By participating in ISE 2024, Offision showcased its dedication to innovation and its ability to adapt to the evolving needs of modern offices. The introduction of the 3D floor plan and digital signage features further positions Offision as an all-in-one workplace platform that seamlessly integrates with existing systems and enhances overall office efficiency.

As the smart office trend continues to gain momentum, Offision remains at the forefront, providing businesses with the tools they need to manage their office spaces intelligently. With its latest features and commitment to excellence, Offision is poised to revolutionize the way offices are managed and save costs for businesses worldwide.

To learn more about Offision and its innovative smart office platform, visit their website at https://offision.com/.

The post Offision at Integrated Systems Europe (ISE) 2024 first appeared on ONEs Blog.