According to a recent survey conducted by recruitment firm Morgan McKinley, over 90% of firms in Hong Kong are urging their workers to increase their office presence. This figure surpasses the global average of 56% for employers implementing a similar policy.

In response to this trend, implementing a smart office system becomes crucial for streamlining office management and facilitating a seamless transition back to the physical workplace.

The Hong Kong Scenario

Hong Kong, a bustling financial hub, has traditionally placed great emphasis on in-person work culture. The survey’s findings reflect the strong push by employers to restore the pre-pandemic office environment.

Factors such as the desire for increased collaboration, efficient communication, and the need to maintain corporate culture contribute to this trend. Hong Kong’s unique business landscape, characterized by high competition and the importance of face-to-face interactions, further amplifies the pressure on firms to enforce the return to office.

Challenges and Benefits of back-to-office

The enforcement of back-to-office policies poses challenges for both employers and employees. Concerns over transportation, health and safety, and work-life balance are among the key considerations.

However, implementing a smart office system can help address these challenges and enhance the overall work experience.

Here are some benefits a smart office system can offer:

1. Efficient Space Management: A smart office system enables employers to optimize office space utilization by facilitating conference room and desk booking. With real-time data on occupancy rates, companies can ensure the effective allocation of resources and minimize unnecessary costs.
2. Seamless Collaboration: A smart office system fosters efficient teamwork regardless of employees’ physical locations by providing a digital platform for communication and collaboration. Features such as instant messaging, virtual meetings, and document sharing enhance productivity and streamline workflows.
3. Enhanced Health and Safety: With the ongoing concerns related to public health, a smart office system can incorporate features such as touchless access control, automated visitor management, and real-time monitoring of air quality. These measures prioritize employee well-being and provide a safe working environment.
4. Data-Driven Decision Making: The AI-driven analytics of a smart office system provides employers with valuable insights into employee behavior, workspace usage, and productivity trends. This data can inform strategic decision-making, allowing companies to adapt their office policies to maximize efficiency and employee satisfaction.

Offision: The Solution for Smart Office Management

Offision, an AI-driven smart office platform, offers a comprehensive solution to manage the transition back to the office effectively. Its features include conference room and desk booking, visitor management, and AI office data analytics.

Offision’s user-friendly interface and integration capabilities with various platforms make it a valuable tool for streamlining office operations and saving costs.

As Hong Kong firms lead the way in enforcing back-to-office policies compared to other regions in 2024, the need for a smart office system becomes evident.

By leveraging technology and automation, companies can address the challenges associated with returning to the physical workplace and create a more efficient, collaborative, and safe work environment.

Offision’s AI-driven platform exemplifies the benefits of a smart office system, enabling businesses to navigate this transition successfully and optimize their office management strategies.

30 days free trial for your new office system: Start today

The post Hong Kong Firms Lead in Enforcing Back-to-Office Policy Compared to Other Regions in 2024 first appeared on ONEs Blog.

Recently, executives at Europe’s largest bank also told to try ‘Hot Desking’, noting it comes as the bank pursues plans to shrink its office space by 40% in a post-pandemic shake-up.

In this article, we will explain deeply how hot desking affect the world and why you need hot desking in the future.

What is hot desking?

Hot desking is an organizational workspace system in which desks in a workspace are used on an ad-hoc basis. 

Instead of having only one designated space or permanent desk, hot desking allows employees to use any available mobile desk and is a strategy that helps increase flexibility and encourages collaboration.

The benefits of using a hot desk are that it maximizes space efficiency and reduces redundant office space to save on operating expenses.

Hot desking: A major trend of the hybrid working

Hybrid working is an arrangement in which a company’s management and employees alternate between working in a physical office and working remotely. The transformation is now evolving as many firms adopt hybrid working practices to accommodate an increasingly digital-based workforce.

According to the Accenture Future of Work Study 2021,  hybrid work looks set to go from strength to strength thanks to the autonomy and flexibility it offers and as 83% of workers prefer a hybrid-work model, it appears that hot desking could be the latest workplace trend making a comeback.

The report from Envoy shows a surge in employees using hot desks under the trend of hybrid working. In May 2021 alone, 110,000 desks were reserved—up 95% from April 2021. 

Do you really need a hot desk?

As previously said, hot-desking is designed to boost employee flexibility and make better use of space, as well as to improve staff communication.

Employees may have the chance to meet individuals from different departments whom they would not have met otherwise, which may result in a more social workplace atmosphere and a personal connection that may enhance cross-departmental work.

However, the practice must be managed carefully. While this may be an effective solution for employees who aren’t in the office very often, there are several health and safety concerns that come from numerous people sharing a single workplace throughout the day.

For example, office workstations should be configured to meet the needs of each employee, and suitable equipment should be given. It’s also worth mentioning that there are hygiene concerns that arise when employees use the same piece of equipment, as well as psychological issues that arise when employees are separated from supervisors or colleagues.

Statistics about hot desking and flexible working

Permanent desks become unnecessary

The permanent desk is unnecessary for an office. Based on data from Inc. survey, 40% of an office’s dedicated desk space sits unused on a given day.  

(Inc.)

Only a few employees need their own desks

When they return to work following the coronavirus pandemic, only 19% of employees do not want any hot desking. (Gensler U.S. Work From Home Survey 2020)

Hot desking is cost-effective

Hot desking can reduce their office operating costs by 30% while saving 15% to 25% on the amount of space they require.

(BBC)

Hot desking price drops

Indicating the growing availability of new flexible offices and how increased competition is resulting in even more inexpensive solutions for businesses and professionals, the global average price per desk decreased by 2.14% between 2019 and 2020.

(coworkingresources)

Hot desking regional monthly price

The trend of falling pricing is seen in various parts of the world as the coworking sector gains popularity. Europe is the lone exception, where prices have risen by almost 12% in the previous two years.

(coworkingresources)

The workspace will be consumed flexibly in the future

JLL estimates that, as a result of COVID-19’s impact on real estate and workplace management, 30% of all office space will be consumed flexibly by 2030. (JLL)

Companies decided to increase flexible workspace after the pandemic

A report by Jones Lang LaSalle, Inc (JLL) found that 37% of global organizations plan to increase their use of co-working or flex space after the pandemic. (JLL)

Employees prefer to work flexibly

Global HR and recruiting firm Adecco reported that, in the wake of COVID-19, 77% of professionals want greater flexibility in how and where they work. (Adecco)

Employees would join the flexible offices and leave the traditional offices

In a Gallup survey, 37% of employees said they would leave their current job in a traditional office to join a company that offered a flexible office environment. (Gallup).

Low efficiency of traditional office space usage

Most workplaces had vacancy rates of 20-50% prior to the coronavirus pandemic. (Work Design Magazine)

Some employees often do not work at offices before the pandemic

Half of all global employees worked outside their main office headquarters at least two and a half days per week prior to the pandemic. (IWG)

Flexible work arrangements will be employees’ major consideration in the future

77% of employees consider flexible work arrangements a major consideration when evaluating future job opportunities. (Zenefits)

Hot desking around the world

As Zenefits mentioned, 77% of people consider flexible work arrangements a major consideration. If the companies still work in traditional working methods,  37% of employees said they would leave the traditional office. 

Moreover, most workplaces had vacancy rates of 20-50% prior to the coronavirus pandemic and 40% of an office’s dedicated desk space sits unused on a given day. This shows that a large workspace is unnecessary for an office and the empty permanent desks are wasting the office resources.

Therefore, if the companies become hybrid offices, it can help them to keep their talents and save the operation by reducing the workspace, while hot desking allows them to work flexibly and prevent office resources from being wasted.

Hot desking in the U.S.

Employees at Square’s San Francisco office can choose from a number of settings thanks to the office’s entirely open floor plan.

Entry-level employees can communicate with their CEO at high-top tables in an activity-based arrangement, and personnel from different departments find themselves working together much more frequently.

I love how flexible it is, and that there are always different people sitting at my desk. It makes me feel more in touch with my co-workers and what’s going on in the company.

Maja Henderson, Office Manager at Square

Hot desking in the APEC region

The Singapore Newspaper – TODAY has interviewed 10 firms, 6 firms said that they would retain their present hybrid work arrangements after the Covid 19 pandemic. 

Tech firm SAP implemented a complete hot desking strategy in Singapore when it began renovating its offices in April 2021, with the goal of increasing collaboration among its 1,200 or so employees while also providing flexibility in how employees work.

Takeda Pharmaceuticals in Singapore has reduced the number of fixed workstations in order to create more meeting rooms and community spaces. Its redesigned workspaces were made available to employees at the beginning of this year.

Hot desking in Europe

The BBC notes that it comes as the bank “pursues plans to downsize its office space by 40% in a post-pandemic shake-up,” adding that “banking giant HSBC has announced that top managers in its Canary Wharf HQ have lost their desks and will have to hot-desk on an open-plan floor.”

My leadership team and I have moved to a fully open-plan floor with no designated desks,

Noel Quinn, Group Chief Executive of HSBC

In order to reduce its worldwide head office expenditures by 40%, Noel Quinn, CEO of HSBC, told the Financial Times that HSBC wasn’t renewing several of its leases in city centers that are up for renewal in the next three to five years.

Noel Quinn claimed that the idea of hot desking sprang from a genuine desire to be back in the office with everyone, mixing and exchanging ideas. He said that the bank would implement a rule requiring two personnel to work at each desk, with the exception of branches.

Other UK banks, including Lloyds and Standard Chartered, have also announced plans to dump expensive office space and offer flexible working arrangements to employees.

How does hot desking work?

The employees can reserve the desks that the employees want to use through the Office Management System. The employees can find the available desks anytime by the system.

Office Management System is a system that can manage all the desks and rooms in the office. There are lots of the best office management systems in the world, such as ONES, Envoy Desk, and Cloudbooking.

A perfect system for your hybrid office: ONES 

A hybrid office should use a comprehensive office management system, which helps employees use office resources efficiently, such as rooms, desks, and office equipment, and support them to have remote work and virtual meetings with their colleagues in the office.   

ONES is one of the famous all-in-one smart office systems that can help you to easily implement hybrid working at ease.  You can easily perform virtual meetings, desk-hoteling, and digital office management with our Room Booking, Desk Booking, and Visitor Management features.  

ONES Software now has a dedicated page to introduce a series of hybrid working measures to help you solve problems. You may wish to go to https://ones.software/hybrid-workspace/ for further reference.  

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/. 

The post Hot desking statistics & trends you must know in 2024 and onwards first appeared on ONEs Blog.

This article will explore the significance of meeting room management and meeting management software in the context of law firms.

Meeting Management Software for Law Firms

Meeting management software is a digital tool that enables individuals and teams to plan, organize, and conduct meetings efficiently.

It offers recording results, resource reservation, and centralized storage of meeting-related information. Law firms can benefit from meeting management software in the following ways:

a. Enhanced Efficiency and Growth: By leveraging management tools, law firms can drive better efficiency and growth within their organization. These tools enable them to deliver better client value and streamline internal processes.

b. Connectivity for Remote Teams: Meeting management software facilitates seamless collaboration and connection among remote teams. It allows employees working from different locations to participate in meetings, access meeting notes, and stay connected.

c. Client Engagement: Law firms can use meeting management software to conduct meetings and consultations with clients who cannot physically visit the office. This expands the firm’s reach and enables them to serve a more extensive client base.

d. Collaboration with Other Businesses: Meeting management software enables law firms to connect and collaborate with other businesses without the need for physical meetings. This streamlines communication and fosters partnerships.

e. Webinars and Presentations: Law firms can utilize meeting management software to organize webinars and presentations for their audience. This software provides a centralized platform for planning, executing, and sharing information during such events.

Importance of Meeting Room Management for Law Offices

Effective meeting room management is essential for creating a productive and professional environment within law offices. The following highlights the reasons why meeting room management is important for law offices:

a. Optimal Space Utilization: Efficient meeting room management ensures that meeting spaces are utilized effectively. This helps maximize office resources and minimize scheduling conflicts.

b. Improved Productivity: Well-managed meeting rooms improve productivity by providing a conducive environment for discussions, brainstorming sessions, and decision-making.

c. Enhanced Professionalism: Properly organized meeting rooms reflect a professional image and create a positive impression on clients, partners, and employees.

d. Seamless Scheduling: Meeting room management systems simplify the process of scheduling and reserving meeting rooms. This reduces administrative burden and ensures that meetings are organized promptly.

e. Technology Integration: Meeting room management solutions often integrate with technology systems, such as visitor management functions and digital signage, to provide a seamless user experience.

Conclusion

Meeting room management and meeting management software play integral roles in the efficient functioning of law offices.

By implementing these tools, law firms can enhance productivity, streamline communication, and create a professional environment for both internal and external stakeholders.

Effective meeting management contributes to the overall success and growth of law firms in today’s dynamic business landscape.

The post The Importance of Meeting Management for Law Offices first appeared on ONEs Blog.

Over the past year, many large employers have settled on a hybrid model as the best path forward.

According to new policies from tech giants like Google and Microsoft, as well as consulting firms IBM, EY, and McKinsey, most companies now aim to have employees split their time between working remotely and coming into physical offices or client sites.

They recognize that employees value flexibility, but that in-person interaction remains important for activities like team building, coaching/mentoring, ideation sessions, and complex problem-solving projects.

The specifics vary, but many employers ask staff to be on-site two to three days per week. Some cite internal data showing hybrid models may optimize outcomes around the 40-60% range for time spent collaborating face-to-face. Products measured include metrics like productivity, employee well-being, retention rates, and client feedback.

Being able to cater policies to different job functions and team needs is also a priority, as a one-size-fits-all approach will not work for all companies or roles. Consulting, for example, requires more on-site client time. Overall, companies continue refining their strategies through testing and employee surveys.

While the pandemic blurred the lines between work and home life, fully remote arrangements seem to be losing favor compared to balanced hybrid policies. For most major employers, the emerging standard is a flexible approach balancing office collaboration with the autonomy of remote work.

This “new normal,” hybrid appears poised to become the dominant structure for many white-collar jobs.

Learn more about how to implement your hybrid office: Offision – your all-in-one smart office platform

The post The Rise of Hybrid Work: How Major Companies Are Balancing Flexibility and Collaboration first appeared on ONEs Blog.

However, with the right tools and strategies, you can make a room booking easier and more efficient. Here are some tips to help you streamline the process:

Use room booking software

Room booking software can help you manage and schedule room bookings with ease. It allows you to view the availability of different rooms in real-time, check the schedules of individuals who have booked the rooms, and even make bookings on behalf of others.

Some room booking software options also come with features such as automatic confirmations and reminders, which can save you time and reduce the risk of double bookings.

Simplify the booking process

Make the booking process as simple as possible for users. This can involve creating an easy-to-use online booking system, providing clear instructions on how to book a room, and ensuring that the booking process is accessible from any device. Avoid overcomplicating the process with unnecessary steps and requirements.

Provide detailed room information

Ensure that users have access to detailed information about the rooms available for booking. This should include information such as room capacity, available equipment, and any special features or restrictions. Providing this information upfront can help users make informed decisions when booking a room.

Implement a booking policy

Establish a clear booking policy that outlines the rules and guidelines for room bookings. This can include information on how far in advance rooms can be booked, how long bookings can be made for, and what the consequences are for failing to show up for a booking.

Having a booking policy in place can help prevent confusion and ensure that the booking process runs smoothly.

Communicate changes and updates

Keep users informed of any changes or updates to the room booking process. This can include changes to room availability, updates to the booking policy, or any changes to the booking software.

Providing clear and timely communication can help prevent confusion and ensure that users have the information they need to make informed decisions.

In conclusion, making room booking easier is all about providing users with the right tools, information, and processes.

By implementing a room booking software, simplifying the booking process, providing detailed room information, establishing a booking policy, and communicating changes and updates, you can streamline the booking process and make it more efficient for everyone involved.

The post How to Make Room Booking Easier? first appeared on ONEs Blog.

However, creating a policy is only half the battle. To ensure that the policy is effective, it’s essential to have a checklist in place to help enforce the policy and ensure that all the necessary steps are being taken.

The Essential Meeting Room Booking Checklist

Booking the correct meeting place may be critical to the success of a meeting. Here is a checklist of things to think about when setting up your meeting room environment:

1. How many rooms are in your office?
2. What amenity does each room have? such as a laptop, HDMI cable, etc.
3. What is the capacity of each room?
4. Do you need the room checked in or approval to reserve?
5. Is there any grace period for check-in before the booking is canceled?
6. How long can each room be reserved?
7. Any services are required for the room booking? such as tea service, cleaning, etc.
8. Do you need any quota mechanism to control each room’s usage?
9. Do you have any restrictions on room booking based on different areas?
10. Do you need to set up any business hour period for your room?

Why checklist is important for your office?

Here are a few reasons why having a checklist for your meeting room booking policy is so important:

• Ensures Consistency: A checklist makes sure that everyone follows the same process when booking a meeting room. This helps to ensure that the booking process is fair and that everyone has an equal opportunity to reserve meeting space.
• Reduces Confusion: A checklist can help to reduce confusion and avoid misunderstandings. By clearly outlining the steps required to book a meeting room, there is less room for miscommunication or mistakes.
• Saves Time: By having a checklist in place, it’s easier for employees to follow the procedures quickly and efficiently. This can help to save time and reduce the amount of time spent on administrative tasks related to meeting room bookings.
• Increases Accountability: A checklist helps to increase accountability by clearly outlining who is responsible for what tasks. This can help to reduce the likelihood of mistakes or oversights, as everyone knows exactly what they need to do and when.
• Improves Communication: A checklist can also help to improve communication between different departments or teams involved in the meeting room booking process. By having a clear list of procedures, it’s easier to communicate any issues or concerns and ensure that everyone is on the same page.

How to easily implement your room booking policy?

A room booking system like Offision can be an incredibly useful tool for implementing a meeting room booking policy and enforcing the checklist.

Our system enables employees to easily check the availability of meeting rooms and reserve them online, which can help to reduce the administrative burden on staff responsible for managing meeting room bookings.

We can also help to ensure that the policy is being followed by automatically enforcing rules related to booking limits, cancellations, and other policies. Additionally, reports and analytics can be easily generated and downloaded, which can help organizations to identify trends and optimize their meeting room usage.

By using Offision, organizations can streamline the meeting room booking process, reduce the likelihood of errors, and ensure that their meeting room booking policy is being followed consistently.

Try it for free now: Find us

The post Checklist for your meeting room booking policy first appeared on ONEs Blog.

We support both Teams desktop and mobile platforms.

What is the Microsoft Teams integration and what does it do?

ONES Microsoft Teams integration makes booking, scheduling, and maintaining a hybrid working simple and smooth for users on 1 platform.

Our Teams integration helps users to streamline the scheduling of in-office days. They can communicate their locations to their colleagues and aid in determining the ideal days to come into the workplace in order to maximize production.

In Microsoft Team, users can reserve a suitable meeting place for their team, selecting by workspace type and capacity. User can also manage their team and space in one location, encouraging peers to discuss their in-office schedules.

Why is it important for companies to have this functionality?

Many of our customers are having trouble getting their employees back to work. ONES on Teams facilitates this by encouraging users to share their office calendar with their colleagues, enabling them to see which days to attend in order to optimize their productivity. It also ensures that when they are at the office, they have the appropriate area to work and collaborate.

ONES Microsoft Teams integration helps to reduce the friction in office management and make better decisions on their daily work outcomes. It ensures that they have the proper area to work and cooperate when they are in the workplace.

ONES: Your best choice for hybrid work

To help different parties to work together for developing a successful hybrid working environment, you need a smart office system like ONES.

ONES offers a range of features that cater to the needs of hybrid workers, such as room booking, desk booking, and visitor management. These features not only improve flexibility but also enhance the productivity of workers.

By incorporating ONES into their workplace on Teams, companies can ensure the success of their hybrid work model. To learn more, schedule a demo today.

The post Learn more about ONES’ Microsoft Teams Integration first appeared on ONEs Blog.

Organizations are constantly seeking ways to optimize their space utilization in order to reduce real estate costs and improve employee productivity and engagement. To achieve these goals, it is important to track space utilization metrics and benchmark your office space utilization against industry standards.

In this article, we will explore the key concepts of space utilization metrics and benchmarking, and provide a step-by-step guide for improving your organization’s space utilization.

What are Space Utilization Metrics?

Space utilization metrics are key performance indicators that help organizations track how effectively they use their space. These metrics can provide valuable insights into how much space is being used, how often it is being used, and by whom.

By tracking these metrics, organizations can identify areas of inefficiency and make data-driven decisions about how to better use their space.

There are several key space utilization metrics that organizations should track, including:

• Occupancy rate: This metric measures the percentage of available space that is currently occupied. A high occupancy rate can indicate that an organization is effectively using its space, while a low occupancy rate may suggest that there is room for improvement.
• Utilization rate: This metric measures the percentage of time that a space is being used. A high utilization rate can indicate that a space is being used effectively, while a low utilization rate may suggest that the space is not being used to its full potential.
• Density: This metric measures the number of people per square foot of space. A high density can indicate that a space is being used efficiently, while a low density may suggest that there is unused space that could be repurposed.

By tracking these metrics, organizations can gain a better understanding of how their space is being used and identify opportunities for improvement.

What is Benchmarking?

Benchmarking is the process of comparing your organization’s space utilization metrics to industry standards or best practices. By benchmarking your space utilization, you can identify areas of inefficiency and set goals for improvement.

To benchmark your space utilization, you should follow these steps:

• Define your metrics: Decide which space utilization metrics you want to track and how you will measure them.
• Collect data: Collect data on your space utilization metrics over a period of time, such as a month or a quarter.
• Analyze results: Compare your space utilization metrics to industry standards or best practices. Identify areas where your organization is falling short and opportunities for improvement.
• Make recommendations: Based on your analysis, make recommendations for how your organization can improve its space utilization. This may involve redesigning your space, implementing new policies or procedures, or investing in new technology.
• Track progress: Continuously track your space utilization metrics to monitor progress and make adjustments as needed.

Following these steps, you can benchmark your space utilization and make data-driven decisions to optimize your workplace.

Conclusion

Tracking space utilization metrics and benchmarking your office space utilization are essential steps for optimizing your workplace space.

By tracking metrics such as occupancy rate, utilization rate, and density, organizations can identify areas of inefficiency and make data-driven decisions about how to better use their space.

With the ONES smart office system, you can easily collect and analyze data on space utilization metrics, making it simple to benchmark your space utilization against industry standards or best practices based on data analytics.

By using ONES, you can set goals for improvement and continuously monitor progress such as room booking, hot desking, and visitor management, allowing you to maximize your workplace space and improve employee productivity and engagement.

To learn more, schedule a demo today.

The post A Guide to Space Utilization Metrics and Benchmarking for office in 2023 first appeared on ONEs Blog.

With the help of modern technology, you can create a seamless and personalized visitor experience that will leave a lasting impression. In this blog post, we’ll explore how self check-ins, badges, and maps can help you create a great visitor experience with ONES.

Self-Check-Ins

One of the most important aspects of creating a great visitor experience is the check-in process. Traditionally, this has involved a manual check-in process that can be time-consuming and frustrating for visitors.

However, with the help of self-check-in technology, you can streamline the check-in process and provide a more personalized experience.

ONES Visitor management system provides self-check-in panel which allows the visitor to complete the whole registration process with a few clicks. This eliminates the need for manual check-ins, reducing wait times and improving the overall visitor experience.

With self-check-ins, visitors can quickly and easily register and get on with their visit, reducing stress and improving satisfaction.

Badges

Another important aspect of creating a great visitor experience is providing visitors with clear identification. This is especially important in larger buildings or offices, where it can be difficult for visitors to navigate and find their way around.

By providing visitors with badges, you can ensure that they are easily recognizable and can access the areas they need to visit.

With the help of a smart office system like ONES, you can print out badges once the visitor has finished the registration and provide visitors with a personalized and professional experience.

Maps

Finally, maps are an essential tool for creating a great visitor experience. They provide visitors with a clear and easy-to-understand layout of your premises, helping them navigate and find their way around.

With the help of modern technology, you can create interactive maps that provide visitors with real-time information about your premises, such as the location of meeting rooms or restrooms.

Smart office systems like ONES include advanced mapping features that allow you to create customized maps that are tailored to your specific needs. You can include information about the location of meeting rooms, restrooms, and other amenities, as well as real-time updates about the availability of these spaces.

Conclusion

In conclusion, creating a great visitor experience is essential for businesses that want to make a positive first impression and ensure a smooth and hassle-free check-in process. By using self-check-ins, badges, and maps, you can create a seamless and personalized visitor experience that will leave a lasting impression.

With the help of a smart office system like ONES, you can streamline the check-in process, provide visitors with clear identification, and create interactive maps that help them navigate your premises.

To learn more, schedule a demo today.

The post Create a great visitor experience with ONES: Self check-ins, badges, and maps first appeared on ONEs Blog.

But on the other hand, they can easily become unproductive and even a waste of time. The good news is that there are ways to optimize your recurring meetings and make them more productive – and ONES is here to help.

Simplify scheduling

One of the biggest challenges of recurring meetings is scheduling them. ONES makes it easy to schedule meetings by providing a centralized booking system that integrates with your calendar, ensuring everyone knows when and where the meeting will take place. No more back-and-forth emails or missed appointments.

Automate reminders

With ONES, you can set up automatic reminders for your recurring meetings, ensuring that everyone is reminded of the upcoming meeting and has enough time to prepare. This can help reduce no-shows and increase productivity.

Optimize the agenda

One of the keys to making recurring meetings more productive is to have a clear agenda. ONES makes it easy to create and distribute agendas for your meetings, ensuring that everyone knows what will be discussed and can come prepared with any necessary materials.

Access meeting history

With ONES, you can easily access the history of your recurring meetings, allowing you to see what has been discussed in the past and what still needs to be addressed. This can help ensure that you are not wasting time discussing the same topics over and over again.

Gather feedback

ONES provides a simple way to gather feedback from your team on the productivity and effectiveness of your recurring meetings. This feedback can help you identify areas for improvement and make changes to your meeting structure and format.

Recurring meetings don’t have to be a drag on productivity. With ONES, you can optimize your recurring meetings and make them more productive, ensuring that everyone is on the same page and that important tasks and projects are being addressed.

So why not give it a try and see how ONES can help you supercharge your recurring meetings?

To learn more, schedule a demo today.

The post What is a recurring meeting and how to make it productive? first appeared on ONEs Blog.