Smart Office, Building the Future.
How can a smart office help your business now?
With the advancement of technology, an intelligent office has become a must-have solution for today’s enterprises. We’ve already touched a little bit on the requirements for a smart office in one of our articles.
So this time let’s take a look at what parts of the business can be made more efficient through the various elements of a smart office.
An introduction of smart office and how it bring benefit to you and your people.
The modern workplace is ever-changing. The way we work is changing as new technologies emerge. To stay competitive, businesses must ensure that they are utilizing all of the latest advancements in office technology.
It is possible to streamline operations and accomplish more in less time with the right tools in place. Building a smart office is one way we can help improve working conditions and office productivity.
Continue reading “What are the main benefits of smart office?”Workplace professional list outs the factors that affect your hotdesking strategy set-up.
Hotdesking is a hot topic that frequently comes up in conversations with our clients as companies continue to determine their best approach for supporting hybrid work to save operational costs.
Hotdesking simply means that to create workspaces that employees who come into the office for individual work can use as needed while they are present. Those spaces aren’t always reserved for specific people’s exclusive use, but they can be reserved for people to use on a regular basis.
Metrigy, an innovative research firm focusing on the rapidly changing areas of Unified Communications & Collaboration (UCC)/digital workplace, recently conducted a survey of 935 businesses in Europe, North America, Australia, and parts of Southeast Asia to determine how they approached hotdesking within their organizations.
They discovered a wide range of implementations in the following areas among the approximately one-quarter of organizations that have already implemented hotdesking.
Following are some tips that can help you to successfully set up your hotdesking strategy in the office.
(Learn more about hot desking: Hot Desking 101: a quick guide)
Continue reading “Tips for Hotdesking Strategy Set-up in Smart Office from Professional”Three types of future work models that help you define your next office style.
Hybrid working is here to stay.
According to the most recent WFH Research statistics, quoted by Bloomberg, most typical office workers appear to favor the ability to work from home at least one day each week.
If their company refuses to provide hybrid working possibilities, people in their twenties are more inclined to start seeking new employment, while those over 50 are more likely to just resign.
In order to retain talent, lots of companies are opting out of the onerous back-to-work requirement and providing a flexible, hybrid working environment. But as every organization is unique, each will adopt its own approach to hybrid
work.
You can easily adapt the hybrid working using Bookings ONE desk booking, which allow you to find, reserve and manage the hot-desk at any time, in any place.
You can easily adapt the hybrid working using Bookings ONE hot desk booking, which allow you to find, reserve and manage the hot-desk at any time, in any place.
Companies are looking to the future. For many, the vision is a model that combines remote work and office time. Hybrid working trend is now redefining workspace culture. Employees now would like to choose their working location, in office or from their home.
Continue reading “How can desk booking support your office now?”Meeting Room Booking System is a software that includes capabilities for managing, optimizing, and streamlining the meeting room booking process.
Smart office has become the workspace that can allows your workers and guests to conduct meetings in a seamless manner is crucial to meeting productivity and employee morale.
The finest meeting room booking system makes the booking process effective, intuitive, centralized, time-saving, and cost-effective. It should be a scalable solution that lowers administrative labor, optimizes workspace utilization, and integrates intelligent meeting room booking procedures into your business.
Continue reading “What is meeting room booking system for now?”A famous beverage manufacturer in Hong Kong promotes the digital transformation of its office.
Business Type: Beverage manufacturer
Main users: Hundreds of employees
Function: Room reservation, visitor and equipment management system
How to perform digital transformation for a Large-scale Cultural District?
Business Type: Arts and Culture
Main users: Thousands of employees and millions of visitors per year
Features: Visitor access system
比起房間預約，客戶首先接觸的就是訪客系統，而如何給予用戶最好的第一印象，至為重要。
上一章我們提到，智能辦公室其中一個必要元素是會議室預約系統，這次我們將提及另一個必要元素－－訪客管理系統。首先，我們重溫一下智能辦公室的定義：
『智能辦公室是一個以尖端的互聯網技術為基礎，透過收集數據，對企業中至為關鍵的操作系統和服務進行中央控制， 其一系列不同的協同工作得以創造一個更先進、以人為本的工作場所。而智能辦公室可以增強用戶體驗，有助於提高生產力，亦能吸引和留住企業人才，也可以更靈活、更有效地利用辦公室空間，降低企業成本，提升企業本身的品牌價值。』
Continue reading “智能辦公室的基本元素(II)：訪客管理系統”
All enterprises, big and small, wish to turn themselves into a smart office to fully utilize their resources. But, what is a smart office?
Smart office, based on leading-edge Internet technology that centralizes the control of crucial operations and services of an enterprise through data collection, creates a more advanced and people-oriented workplace under the collaborative workings of Internet technology.
While the enhanced user experience in smart office settings facilitates staff productivity and helps to attract and retain talents, businesses also enjoy savings in cost and a boost in brand values through a more flexible and efficient deployment of existing office space.
The application of electronic devices and tools, such as iBeacon, sensors, and mobile phone applications are typical in smart office settings, saving staff from routine office chores and increasing their focus on business activities. One of the key elements of a smart office is the adoption of the room booking system.
The room booking system allows users to identify the best suitable room for meetings and complete the booking in a few clicks independently of time and location with mobile apps supporting various platforms. Fast and easy room booking is available at your fingertips.
By providing a comprehensive range of room information and centralizing the scheduling of rooms on a common platform, the room booking system provides the know-how for better resource utilization for the management.
The basics of room booking system rooted in the booking schedule. Bookings ONE strives to create a concise and clear schedule presentation and support all operations in computers interfaces and mobile devices.
You can browse the latest schedule and manage room booking, wherever you happen to be, just a few clicks on your mobile phone.
Display mounted outside the room shows clearly the current booking status and operating condition of the room, creating an energizing image for the company while gently reminding staff and guests of the meeting location.
The design of room display under Bookings ONE seamlessly supports tablet devices under various operation platforms, including iOS, Android and Windows. Users can make an instant booking simply by tapping on the display mounted outside the room.
Bookings ONE also supports display devices with LED indicators, which enables users to identify the status of rooms easily from a distance through color variation. The indicators included three colors: the green represents the room is available, orange represents reserved and red means currently being occupied.
When you have a sudden need for a meeting room, and are uncertain about which rooms have been booked already, the LED indicators will definitely brighten up your mind and show you the way.
A well-designed interface of the booking system is essential in supporting the management to devise strategies for resources allocation. Considering that there are 50 conference rooms in a company, for most of the booking systems, the data of booking status and appointment details of the 50 rooms would be tabulated plainly on a list, providing you a comprehensive set of data.
However, extracting useful information from such a large volume of data could be both time-and-energy consuming, managers may be tricked into overlooking important information and even resulting in mismatch of resources.
That’s why Bookings ONE has additionally placed emphasis on the 3D floor plan of each floor, besides providing standard lists of data-set. We visualize all booking status on a map, you will be informed of dozens room status at a glance. Easily readable and understandable.
Another effective tool for the management to optimize resources utilization is real time data analytics. Cost of conference rooms, directly or indirectly, is expensive considering the spiraling rental cost.
In order for the management to utilize and allocate company resources efficiently, conference rooms in particular, Bookings ONE generates graphical analytics and reports that could be exported to Excel file to facilitate readability and better understanding on information such as utilization rate of rooms, the length of booking and absence rate to use a room of respective users at different times.
Using calendars of Google and Outlook to coordinate booking schedule has often been the norm in companies before the presence of room booking system. We understand that it takes time for users to adapt new booking technology and be familiar with a new interface before enjoying the benefits Bookings ONE offers.
Therefore, we devoted time in developing seamless integration with calendar systems including Google Calendar, Exchange server and Office 365 that are commonly used in the business sector, and succeeded in synchronizing bookings made through a third-party system into Bookings ONE simultaneously.
New users of Bookings ONE could continue to book through the calendars they are used to, while enjoying the features and benefits offered by Bookings ONE during the transitional period.
We strive to offer the best user experience to our business partners while fulfilling the needs of both management and staff. Bookings ONE can upgrade corporate image and improve staff efficiency.
To find out more features and details of Bookings ONE, contact us at:
Enquiry Hotline/Whatsapp: (+852) 5538 3410
Email: hello@ones.software
Website: https://ones.software/
