Offision stands out as the best choice you can’t afford to miss among the many options available.

Why Choose Office Automation Software?

Office automation software is designed to streamline processes and management tasks through automation, reducing human error and increasing productivity. Specifically, it helps businesses:

• Improve Time Management: Automated scheduling and reminders ensure every meeting and task occurs on time.
• Reduce Administrative Burden: Automated office management reduces the need for manual operations, freeing up more human resources.
• Enhance Team Collaboration: Provides a centralized platform for team members to collaborate and communicate more effectively.
• Optimize Resource Utilization: Prevents double-booking and resource wastage, ensuring optimal use of office resources.

Offision: The Leader in Office Automation

Comprehensive Features

Offision offers a complete set of features to meet all your office management needs:

• Meeting Room Booking: Find and book available meeting rooms with just one click. The intuitive interface makes it easy to secure a room that fits your requirements.
• Desk Booking: Book desks easily by scanning a code, ideal for flexible work environments.
• Visitor Management: A professional visitor management system seamlessly integrates with your meeting schedules to enhance the visitor experience.
• Smart Office Floorplan: Visualize your office layout and manage bookings through an interactive floorplan, enhancing the overall management experience.
• Booking Panel: Manage and reserve meeting rooms via your smartphone or the reservation panel placed outside meeting rooms.
• User App: Offision’s mobile app offers exceptional convenience for scheduling meetings, managing resources, and handling visitor management on the go.

Advanced Analytics and AI Assistance

Offision leverages big data analytics and AI to provide insightful analytics and suggestions, helping you make data-driven decisions about your office operations:

• Workplace Analytics: Detailed analysis of daily operations to help you understand and optimize office productivity.
• AI Assistance: A 24/7 AI office assistant that offers suggestions based on data analytics, ensuring your office runs smoothly.

Seamless Integration and Cross-Platform Support

Offision seamlessly integrates with popular platforms such as Microsoft 365, Microsoft Teams, and Microsoft Outlook. This ensures you can continue using your preferred tools while benefiting from Offision’s powerful features.

Additionally, Offision supports multiple languages and works across various devices, including desktops, mobiles, and panels, ensuring flexibility and accessibility.

Quick Setup and User-Friendly Interface

One of Offision’s standout features is its quick and easy setup process. You can start using Offision for free and set up your smart office within minutes, with no additional hardware required.

The flexible user interface is designed to provide the best user experience across different screen sizes, from mobile devices to large screens.

Try Offision for Free

Offision offers a free one-month trial, allowing you to experience its full range of features and see firsthand how it can transform your office management. With Offision, you can connect your people, save on office costs, and create a more productive and efficient workplace.

Conclusion

For the remaining half of 2024, Offision presents itself as the best office automation software, thanks to its comprehensive feature set, advanced analytics, seamless integrations, and user-friendly interface.

Whether you are managing a small team or a large organization, Offision has everything you need to optimize your office management.

Don’t miss out on the opportunity to enhance your workplace efficiency and save costs. Try Offision for free today and experience the future of smart office management.

Offision is a one-stop workplace platform that excels in efficiency, offering features such as meeting room booking, desk booking, visitor management, and AI office data analytics. For more information, visit Offision’s official website.

The post Office Automation Software: The Best Choice for Enhancing Efficiency and Saving Costs — Offision first appeared on ONEs Blog.

The Offision platform offers a powerful check-in feature that can effectively eliminate no-shows and boost overall productivity in the office.

Streamlining Appointment Management

Traditionally, appointment management involved manual processes like phone calls, emails, or physical sign-in sheets. These methods are time-consuming and prone to errors.

However, by utilizing the check-in feature in Offision, businesses can automate the entire appointment management process. Employees and clients can conveniently schedule appointments online, receive automated reminders, and easily reschedule or cancel if needed.

This streamlined approach minimizes miscommunication and eliminates the need for manual follow-ups.

Start a 30-day free trial Offision account now!

Real-Time Visibility

The check-in feature in Offision provides real-time visibility into appointment statuses. Employees can instantly see which clients or colleagues have checked in, allowing them to plan their time effectively.

This visibility reduces the chances of overlapping appointments, double bookings, or wasted waiting time. By efficiently managing schedules, employees can optimize their productivity and make the most of their valuable time.

Minimizing No-Shows

No-shows can disrupt workflow, waste resources, and strain client relationships. However, the check-in feature in Offision significantly reduces the likelihood of no-shows by sending automated reminders to clients or employees before their scheduled appointments.

These reminders can be delivered via email, text message, or through the Offision mobile app. By keeping participants informed and engaged, the check-in feature ensures that appointments are attended, eliminating unnecessary disruptions and delays.

Enhancing Efficiency

Utilizing the check-in feature in Offision not only prevents no-shows but also enhances overall office efficiency. By automating check-in processes, employees save time that would have been spent on administrative tasks.

This allows them to focus on more critical aspects of their work, such as preparing for meetings, attending to clients, or completing essential tasks. This improved efficiency leads to increased productivity and optimized resource utilization.

Data Analysis and Insights

The check-in feature in Offision provides valuable data that can be analyzed to gain insights into office operations. By tracking attendance patterns, businesses can identify trends, such as peak hours or days with a higher likelihood of no-shows.

This data can then be utilized to optimize scheduling, allocate resources more effectively, and improve overall efficiency. Additionally, the check-in feature generates reports on attendance rates, enabling businesses to monitor performance and identify areas for improvement.

Start a 30-day free trial Offision account now!

Conclusion

In the pursuit of productivity and success, addressing no-shows is crucial. The check-in feature in Offision empowers businesses to streamline appointment management, improve efficiency, and eliminate no-shows.

By leveraging the automation, real-time visibility, and data analysis capabilities of the check-in feature, businesses can optimize their operations, enhance productivity, and achieve their goals.

Embracing the Offision check-in feature is a step towards creating a more productive and efficient office environment.

Start a 30-day free trial Offision account now!

The post Boosting Office Productivity: How Check-In Feature Eliminate No-Shows first appeared on ONEs Blog.

Technology continues to reshape how we work, collaborate, and thrive. In this article, we will take a closer look at the concept of the intelligent workplace and how it is shaping the future of work in 2024.

The Evolution of Workplace Technology

Since the late 19th century, technology has played a significant role in enhancing productivity in the workplace. From the introduction of typewriters and telephones to the advent of computers, each innovation has transformed how we work.

Today, we find ourselves at the forefront of a new era as technology advances at an accelerated pace.

Artificial Intelligence and Automation

Two key technologies are driving the transformation of the modern workplace: artificial intelligence (AI) and automation.

AI utilizes computing machines and data to help humans make better decisions and predict future outcomes. Automation applies intelligent technologies to perform tasks previously done by humans.

The Intelligent Workplace Defined

The intelligent workplace leverages AI and automation to streamline workflows, drive efficiency, and create optimal office experiences through digital technology.

By automating manual tasks and utilizing data-driven insights, the intelligent workplace aims to enhance employee productivity, support decision-making, and plan for future business needs.

Benefits of a Smart Workplace

The intelligent workplace offers numerous practical benefits for both employees and leaders. At the employee level, it can provide personalized experiences by anticipating and addressing individual needs.

For example, intelligent desk booking systems can suggest recurring reservations for collaborating colleagues. At the leadership level, workplace analytics provide valuable insights into workspace utilization, employee engagement, and more, enabling informed decision-making and proactive adjustments to workplace strategies.

Enabling Technologies

To build an intelligent workplace, organizations need to invest in technology tools that integrate seamlessly with each other. Automation and AI-powered tools streamline processes and save employees time, while wayfinding technology enhances navigation within large office spaces.

Space booking software allows employees to easily find and reserve available workspaces and virtual conference software facilitates seamless online meetings and collaboration.

Looking Ahead

As we venture further into 2024, the intelligent workplace will continue to evolve and shape the future of work. Embracing technology-driven solutions can empower employees to focus on higher-level tasks, foster innovation and collaboration, and create a more engaging and productive work environment.

Conclusion

The intelligent workplace represents the convergence of technology and the modern work environment. By harnessing the power of AI and automation, organizations can unlock new levels of efficiency, productivity, and employee satisfaction.

As we embrace the possibilities of the intelligent workplace in 2024, it’s crucial to stay informed, adapt to emerging technologies, and leverage them to create a workplace that thrives in the digital age.

Offision: Connect your people, save your office cost

The post The Intelligent Workplace: Embracing the Future of Work in 2024 first appeared on ONEs Blog.

Putting up safety slogans and quotes to help people remember to be safe can be an effective way to protect people from workplace health and safety risks and prevent accidents, injuries, or unfortunate events.

What are Safety Slogans?

Safety slogans are statements, phrases, or sentences used by an organization or company as part of a campaign to communicate safety culture.

They frequently incorporate a catchy and memorable catchphrase or phrase. They can be displayed on web pages, posters, or billboards. These safety messages, which are intended to encourage a positive safety mindset, can be used by employees, employers, customers, etc.

Encourage your team members to develop a safety culture by creating relevant workplace safety slogans for your firm.

Show your Safety slogan on your display! Try Offision for free.

TOP 10 Popular Workplace safety slogans

Here are some suggestions for the safety slogans for work:

Safety is no accident

We all know that safety does not happen by chance, thus it is critical to meticulously organize work operations to guarantee that all hazards are controlled.

Workers, however, might occasionally go “off script” and break from that meticulous preparation, especially if they get comfortable with their job. This tagline reminds them that the plan exists for a reason: to protect personnel against risks they are not completely prepared for.

Your Good Health Is Your Greatest Wealth

If you’re lucky, you have decades of life ahead of you. It makes a great difference to your well-being whether you spend those in excellent health or those who are unwell.

But, all too often, we focus on the physical hazards of the workplace and neglect to protect our health. The prospect of getting our hand stuck beneath a circular saw is terrifying, so we take precautions to avoid it.

We need you–work safely

Success, productivity, and efficiency may be at odds with safe work practices at times. It is therefore critical to remind workers that unsafe work is never successful work.

Productivity and quality follow from safety, not the other way around.

Stop! Think! Then act!

STOP – Take a breather first. Take a deep breath. If we act on impulse, we have little possibility of displaying strong emotional control.

THINK – Now, state the issue. What is now giving you tension, annoyance, or frustration? What physical or emotional sensations are occurring as a result of this problem? Consider a solution or an alternative. What is the best strategy to tackle the problem?

ACT – Put the best strategy to the test. If you are unsure about the optimal plan, the best course of action is to convey it to someone else in the surroundings. “I need help right now,” is sometimes the finest

Accidents Hurt – Safety Doesn’t

Hazard management methods, such as personal protective equipment and protective gear, may appear cumbersome at times. However, that little disadvantage pales in comparison to the pain and suffering (both bodily and mental) associated with catastrophic injuries or occupational diseases.

Furthermore, accidents do not just harm injured employees. They also have a long-term influence on their families and coworkers.

When you consider the disadvantages, there is no comparison: safety is always the least painful option.

Stay Alert – Don’t Get Hurt

Distraction combined with risks is a deadly combo. It just takes one thoughtless or inattentive action to endanger someone.

Workers can avoid being caught off guard by existing or newly introduced hazards by remaining vigilant.

Safety Is Free, Use Plenty Of It.

The things which are free of charge are always the most valuable thing in the workplace.

A positive, memorable reminder is important and readily available to everyone, regardless of the industry they work in. By promoting safety in a positive way, employers can help create a culture of safety in the workplace and reduce the risk of accidents and injuries.

KISS: Keep it Safe and Sound

Use acronyms to make the slogan easy to remember. Emphasizes the importance of taking care of equipment and machinery, as well as the need to follow safety procedures to prevent accidents and injuries.

By using this slogan, employers can encourage employees to make safety a top priority in their daily work, which can help reduce the risk of accidents and create a safer workplace environment.

Watch your step – it could be your last

If someone tells you to watch your step, they are warning you to be careful about how you behave or what you say so that you do not get into trouble.

This slogan serves as a warning to employees that a simple mistake or lack of attention could result in a serious injury or even death. It encourages employees to be vigilant, take their time, and be cautious in their movements to avoid potential hazards.

Don’t be a fool. Use the proper tool.

Your workplace has a variety of tools for a reason. Each one is designed for a specific task. It can be hazardous to use a tool on a job that it isn’t designed for.

By encouraging employees to use the proper tools for the job, this slogan can help prevent accidents and create a safer work environment. It also serves as a reminder that taking the extra time to find the correct tool is worth it to avoid potential hazards.

Make your own safety slogan with AI!

Creating your own safety slogan that is concise and effective is easy with recent chatbot technology like ChatGPT. ChatGPT is an AI-powered chatbot that can generate slogan ideas based on your input. To create your own safety slogan using ChatGPT, simply follow these steps:

1. Open a chat window with ChatGPT and type in a command like “Generate a safety slogan for workplace safety”.
2. Generate slogans and choose the ones that best capture your message.
3. Customize the slogans and get feedback, then use them consistently and prominently.

Using ChatGPT to create safety slogans can help you quickly and easily generate catchy phrases that promote safe behaviors and prevent accidents and injuries.

By following these steps and customizing the slogans to fit your workplace or setting, you can create effective safety messages that resonate with people and encourage them to prioritize safety. With the help of ChatGPT, creating your own safety slogan has never been easier.

What you should be aware of when creating your own slogan?

When creating your own safety slogan, there are a few key things to keep in mind to ensure that it is effective and resonates with employees.

Firstly, the slogan should be short and easy to remember. A slogan that is too long or complicated may not stick in employees’ minds, and will not be as effective at promoting safety.

Secondly, the slogan should be clear and concise. It should convey a simple message about safety and the importance of safe work practices.

Thirdly, the slogan should be relevant to the specific workplace or industry. A safety slogan that does not relate to the specific hazards or risks in a workplace may not be as effective at promoting safety as one that is tailored to the particular environment.

Lastly, it is important to involve employees in the creation of a safety slogan. By asking for input and feedback, employers can create a slogan that resonates with employees and is more likely to be embraced and promoted throughout the workplace.

Remind your workers of workplace safety slogans

You must ensure that everyone can see your messages and any updates for your diversity and inclusion quotes and safety sayings for the workplace.

ONES is concerned about your workplace safety, and we want to assist you in communicating workplace slogans, general messages, and more to your employees via our powerful and dynamic digital singage.

Contact us: hello@ones.software, or visit Offision official website for more information: https://offision.com/.   

The post Catchy Safety Slogans & Quotes For Workplace in 2024 first appeared on ONEs Blog.

We support both Teams desktop and mobile platforms.

What is the Microsoft Teams integration and what does it do?

ONES Microsoft Teams integration makes booking, scheduling, and maintaining a hybrid working simple and smooth for users on 1 platform.

Our Teams integration helps users to streamline the scheduling of in-office days. They can communicate their locations to their colleagues and aid in determining the ideal days to come into the workplace in order to maximize production.

In Microsoft Team, users can reserve a suitable meeting place for their team, selecting by workspace type and capacity. User can also manage their team and space in one location, encouraging peers to discuss their in-office schedules.

Why is it important for companies to have this functionality?

Many of our customers are having trouble getting their employees back to work. ONES on Teams facilitates this by encouraging users to share their office calendar with their colleagues, enabling them to see which days to attend in order to optimize their productivity. It also ensures that when they are at the office, they have the appropriate area to work and collaborate.

ONES Microsoft Teams integration helps to reduce the friction in office management and make better decisions on their daily work outcomes. It ensures that they have the proper area to work and cooperate when they are in the workplace.

ONES: Your best choice for hybrid work

To help different parties to work together for developing a successful hybrid working environment, you need a smart office system like ONES.

ONES offers a range of features that cater to the needs of hybrid workers, such as room booking, desk booking, and visitor management. These features not only improve flexibility but also enhance the productivity of workers.

By incorporating ONES into their workplace on Teams, companies can ensure the success of their hybrid work model. To learn more, schedule a demo today.

The post Learn more about ONES’ Microsoft Teams Integration first appeared on ONEs Blog.

A recent article by TribLive highlights the many benefits of hybrid work, including increased productivity, better work-life balance, and improved job satisfaction for employees.

But to achieve these benefits, companies need to have the right tools and resources in place.

The Benefits of Hybrid Work and the Importance of the Right Tools

According to the article, a recent survey found that 85% of employees reported feeling more productive in a hybrid work environment, while 67% reported feeling more connected to their colleagues.

Additionally, remote work has been shown to improve work-life balance and reduce stress, with 80% of remote workers reporting a better work-life balance.

However, to achieve these benefits, it’s crucial to have the right tools and resources in place, such as a smart office system like ONES, that can help employees manage their workspace and resources, whether they’re in-person or remote.

Introducing ONES: The All-In-One Smart Office System

ONES is an all-in-one smart office system that provides a comprehensive solution for managing office space and resources, whether they’re in-person or remote.

With real-time room scheduling, space utilization analytics, and customizable reporting, ONES makes it easy to manage your office space and ensure that your employees have the resources they need to be productive and engaged.

How ONES Can Help You Create the Perfect Work Environment

ONES is designed to help you create the perfect work environment for hybrid work, by providing a range of features that support communication, collaboration, and work-life balance.

With its seamless integration with popular platforms like Microsoft Outlook and Teams, your employees can easily book and manage their workspaces, whether in the office or working remotely.

And with customizable features like the ability to add custom fields and data to room bookings, ONES gives you all the tools you need to manage your office space effectively.

Improve the workplace experience with ONES

In conclusion, with its powerful features and user-friendly interface, ONES can help you navigate the challenges of hybrid work and create a productive, engaged, and satisfied workforce.

So if you’re looking to achieve the perfect work environment for hybrid work, consider ONES as your all-in-one smart office system.

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/. 

The post Achieving the Perfect Work Environment for Hybrid Work in 2023 with ONES first appeared on ONEs Blog.

In this guide, we will cover everything you need to know about the hybrid work model.

What is hybrid working?  

A hybrid work or a hybrid job is a flexible work arrangement that allows employees to work remotely and in-person. It combines the benefits of both work styles, giving employees more freedom and flexibility to work how they want.

The difference between hybrid and remote work is that hybrid work allows people to choose their own working style, while remote workforces employees to work in a fully remote position.

Why do workers need to go back to the office? 

The followings are the reasons why people would need to go back to the office:

1. Collaborate and work with colleagues: Employees can do better because they can collaborate to work with live dialogue.  

2. Immediate problem solving: In the office, there are lots of senior staff, and the junior can get instant help from the experienced, so ensuring the new workers work smoothly.    

3. Provides high-quality resources to support better work: In fact, employees need to have regular meetings to set strategies at work, and an office can provide a meeting room for them to have a better presentation with equipment, such as a projector and a professional monitor.  

4. Promote employees’ understanding of their company’s unique culture: The office provides a place for employees to meet. Through regular conversations with experienced employees, new hires can learn more about the company culture. This approach can help them adapt to their new environment and strengthen their sense of belonging.   

5.  The best place for learning and improving skills: An office has many resources available to new employees to enhance their abilities, such as learning knowledge from experienced workers and studies from research reports. 

What are the advantages of hybrid working?

Hybrid working is the best working model to combine the two sides’ opinions, provide both sides’ benefits, and provide workers with work in the office and remote work.

The benefits of the hybrid work model offer for both employees and employers, including:

• Increased flexibility and work-life balance for employees
• Reduced commute time and cost
• Greater productivity and job satisfaction
• Cost savings and increased talent pool for employers

5 types of hybrid work models 

KPMG International Limited (KPMG) conducted research on hybrid work and published the report “Employer trends in the remote work world”. The aim is to help the directors measure the results of implementing the latest work mode and drive better tax outcomes for businesses and the workforce. 

According to that report, hybrid work models can be divided into 5 types: 

1. Permanent hybrid work type: Domestic Remote Working  
   For most hours of remote work, some employees may occasionally be shifted or rotated back to the office. The main purpose of going back to the office is for training, regular meetings, or gatherings.
   
   Example: American Express. 
    

2. Workplace-first hybrid work type: Cross-Border Short-Term Remote Working < 90 Days 
   This type of work means that employees can be abroad for a short period of time for travel/visiting relatives or other reasons within 20-90 days, they can also handle official business at the same time. At the other time, they should go back to the office. 
   
   Example: Google. 
    

3. Workplace-first hybrid work type: Virtual Assignments  
   This approach is most commonly used by people who work in the media or information. Employees might live far from the office/need long-term care at home, then use various virtual tools to conduct online meetings and collaborative work. They finish their work with the cloud system and do not require a return to the office.
   
   Example: Twitter adopted this approach and will allow all employees to work from home. 
    

4. Flexible hybrid work type: Temporary Cross-Border Remote Working > 90 Days  
   This approach provides employees with sufficient flexibility in their work, and even allows employees to work outside of the country for more than 90 days. However, this is not a common practice.
   
   Example: NTT does not require the employees to reside within commuting distance of the office and allows them to decide their work location by themselves. Moreover, NTT will allow employees to commute by plane if they are required to come to the office, and will even pay for their accommodation. 
    

5. Special hybrid work type: Hiring Talents in Another Country  
   Recruiting talents globally, allowing them to work across borders, and not requiring them to return to the office.
   
   Example: Spotify and Airbnb. 

To summarize, the common point is that these models are employee-oriented work styles.

The top priority of the styles is taking care of the well-being of employees, also building a culture based on inclusiveness, empathy, and trust. This is also one of the most important aspects of the hybrid effort. 

How to implement hybrid work model?

Implementing a hybrid work model requires careful planning and communication. Here are some steps to follow:

• Define clear policies and guidelines for remote and in-person work
• Ensure employees have the necessary technology and equipment to work remotely
• Set up regular check-ins and meetings to stay connected with remote employees
• Monitor and measure performance to ensure the hybrid model is working effectively

Setups for employees

To help employees can easily collaborate with others everywhere, these tools are suitable for them: 

Slack: It is a communication platform designed to help teams collaborate and provides a real-time dialog window. It also provides the free version to use, but only has a few functions. 

Teams: The hub for team collaboration in Microsoft 365, integrates the people, content, and tools a team needs to be more engaged and effective.

Microsoft Viva: Powered by Microsoft 365 and it is an employee experience platform that brings together communications, knowledge, learning, resources, and insights in the flow of work.  

Setups for admins

For the admins, the systems should help them take control of all the office equipment and services easily, like the hot desk, rooms, support & service functions, front-desk service, and IoT auto-release functions. 

Hot desking: It provides a flexible working model for your office to adopt a hybrid workspace. Using hot desk booking can greatly reduce your office size, which can save operational costs. 

Meeting Room Booking System:  This software includes capabilities for managing, optimizing, and streamlining the meeting room booking process.   

Support & service functions: Provide full support and service for your office that gives everyone a great smart office experience. 

Front-desk service: It refers to the visitor management system. It can help your receptionists to reduce their workload and provides a streamlined visitor experience for your dear guests. 

Internet of Things (IoT) functions: Supposed the IoT works with workplace hardware, the two items integrated could enable healthy space and occupancy management and provide a great employee experience. 

Tips for successful hybrid work

To make the hybrid work model successful, consider the following tips:

• Establish clear communication channels and expectations
• Foster a culture of trust and autonomy
• Provide opportunities for team bonding and social interaction
• Prioritize mental health and well-being of all employees

Hybrid working: the best solution for the future workplace 

Hybrid work model is a flexible and innovative way of working that can benefit both employees and employers. By following the steps and tips outlined in this guide, you can successfully implement this model in your workplace and enjoy the many benefits it offers.

Implementing hybrid work has lots of benefits for your company and employees, therefore lots of countries and places are implementing hybrid work. So, what are you waiting for? 

Contact us for implementing your own hybrid working office:hello@ones.software, or visit ONES Software official website for more information: https://ones.software/. 

The post Hybrid Working: Definition, Benefits, and Best Practices  first appeared on ONEs Blog.

This is causing the most problems for many executive leadership teams and HR departments, as they seek to find a solution that works for everyone.

Two major approaches for the hybrid model

Based on the book “Hybrid Workplace Hacks: Strategies to Set Up and Lead Successful In-Person and Remote Teams”, there are two major approaches to the hybrid model that managers should be aware of.

Fixed hybrid approach

When the senior leadership team and HR collaborate to find the ideal hybrid model to apply throughout the whole organization, this is referred to as a fixed model.

Based on the demands of the business, this is generally around the number of days that will be worked in the office and remotely. Based on this information, they may also select the optimum days for office work in order to maximize the use of office space, and then convey this strategy to personnel.

This technique can be productive and can maximize office resources when there is a high degree of trust and great communication between the leadership team and the workforce.

This strategy may appear autocratic to other organizations since many employees want greater control over the days they may work remotely.

Flexible hybrid approach

The adaptable approach empowers employees to have far more say over how they operate.

In general, departmental managers collaborate with their staff to determine the ideal days for the department to work in the office or remotely. This enables them to debate and evaluate various outputs as well as existing work practices employed to satisfy these criteria.

This flexible method has the benefit of including employees and giving them ownership of the hybrid structure to which they have contributed. Integrating the demands of many business divisions might be a difficulty.

If one department or business unit has embedded work processes that rely on another, they may require comparable office time frames to maximize efficiency.

How to select your suitable hybrid approach?

The followings are the pros and cons of these two hybrid approaches.

In short, companies that prefer leadership initiative and faster implementation should pick a fixed hybrid approach.

On the other hand, if companies want to empower department heads and staff to decide their own working model and role, they should choose a flexible hybrid approach.

ONES is one of the famous all-in-one smart office systems that can help you to implement hybrid working with ease, whenever you want to implement a fixed or flexible hybrid approach.  

You can easily perform virtual meetings, desk hoteling, and digital office management with our Room Booking, Desk Booking, and Visitor Management features.        

Learn more about how hybrid working helps you, and implement your own All-in-one smart office system.

The post How to select your suitable hybrid work approach first appeared on ONEs Blog.

On the contrary, several huge digital businesses, such as Amazon and Dropbox, provide employees with far more freedom, including substantial remote work choices. Many non-tech organizations, such as Lego, Deloitte, and 3M, are in the same boat. Thus, are they foregoing social capital?

Tech giant force to implement office work

According to Laszlo Brock, former Google HR chief, three days a week is only a transition time. In the following years, Google’s leadership aims to impose full-time in-office work. The Google leadership’s stance on returning to the office to safeguard social capital is similar to Apple’s, which requires a three-day work week.

This regulation goes against the wishes of many Google employees. A poll of over 1,000 Google workers revealed that two-thirds are dissatisfied with being compelled to work three days a week, with many threatening to leave in internal meetings and public letters, and others already left to work for other firms that offer more flexible schedules.

Recently, study findings show how organizations that shifted their pre-pandemic labor arrangements to remote work during the lockdowns lost social capital. Nonetheless, research shows that by implementing best practices for hybrid and remote work, firms may increase their social capital.

Why Do Companies Undervalue Hybrid Work?

Cognitive biases

Leaders frequently fail to implement best practices due to serious judgment mistakes known as cognitive biases. These mental blindspots influence decision-making in many aspects of life, from business to relationships.

Fortunately, recent research has revealed effective strategies for overcoming these dangerous judgment errors, such as restricting our choices by focusing on the top available options, as demonstrated by this comparison website.

Functional fixedness

Functional fixedness is a cognitive bias that limits a person to use an object only in the way it is traditionally used. When we have a preconceived notion of what is proper, we tend to overlook other, more appropriate choices.

Attempting to adapt traditional methods of cooperation in “office culture” to hybrid and remote work is a great example of functional fixedness. That is why leaders failed to address the challenges that would arise as a result of the rapid shift to telework in March 2020.

How to improve your social capital in the hybrid working era

To overcome these cognitive biases that undervalue hybrid work, best practices based on research must be used.

It entails implementing a hybrid-first model, with the majority coming to the office at least once a week and a minority working entirely remotely. To do so successfully, a new work culture that is well-suited to the hybrid and remote future of work is required.

Activity-based working

For example, LEGO’s new headquarters in Denmark has no permanent workstations and that is essentially a large desk-wheel community. It is a “mini-city” that offers facilities, such as a gym and theaters, for colleagues from different departments who can socialize or relax in these areas after a hard day’s work.       

The LEGO Group said that they focus on creating a free and caring environment and aim to promote recreation and productivity.  The strategy taken by the LEGO Group differs in that it appears to take into account the types of work that its workers are performing and provides them with the optimum setting for completing specific roles or tasks.

Office management systems

One of the HR challenges is management procedures and 15% of respondents agree on this point, according to HP Teradici’s survey.

The reason is the admins usually take much time for monitoring the staff’s performance or manage office resources, which makes the admins can’t focus on their work and difficult to maintain good performance.  

Therefore, business leaders should think about how to optimize their employees’ work process and Omdia’s report suggests organizations should plan and deliver technology to help their workers be productive from wherever they are.   

A hybrid office should use a comprehensive office management system, which helps your employees use office resources efficiently, such as rooms, desks, and office equipment, and support them have remote work and virtual meetings with their colleagues in the office.  

Learn more about how hybrid working helps you, and implement your own All-in-one smart office system.

The post Busting the Myth Of Losing Social Capital In Hybrid Work first appeared on ONEs Blog.

In a hybrid environment, a meeting room bridges the gap between in-office and remote employees. Most people agreed that the right set-up for a hybrid working model begins with having enough meeting spaces. 

Some studies have shown a 73% increase in the need for meeting rooms in flexible office spaces. Meeting rooms in flexible workspaces provide the ideal in-between office space, providing a solution that is both professional and casual enough to be used on an as-needed basis.

A meeting room reservation system is the only solution to solve the problem that is not having enough meeting rooms to use in the hybrid office. 

Why is the demand for meeting rooms increasing now? 

A survey by Randstad US and Future Workplace found that 80 percent of workers say virtual communication has made them more reactive than strategic in their daily work.

Especially for new employees, pointed out that they need a face-to-face conversation with an experienced in a meeting room to have an immediate solution to their problems. 

Therefore, a meeting room is very suitable for them to face-to-face work together, review staff performance, and set the right strategies; it also provides some equipment for communicating with remote workers and working collaboratively with them. 

What is a meeting room system? 

Meeting room booking software is used to reserve conference rooms and boardrooms. Also, it suits shared workplaces. Employees can use the system to reserve and manage conference rooms, guests, services, video conferencing, lockers, or any other area through a single platform. 

If the meeting schedule changes, all relevant modifications are made immediately, keeping everyone involved in the know. 

5 reasons why a meeting room system must be needed 

An excellent meeting room booking system can help you simply book a room, but there are five other important reasons why you need it. 

Reduce waste of resources due to the absence 

In general, when someone has booked a room, the resources in the room will be ready for the user; but when the user is absent from the meeting, the lights, air conditioning, or even the screen in the room are still not turned off until the end of the reservation time.  

But, if someone uses a meeting room system to book a room, the system will connect with the IoT sensors in the room. The room system will cancel the booking and shut down all the equipment in the room when the sensors detect there has no one in the use of the room.

The auto-release room function can help to improve office productivity by allowing other users to book it. This can prevent the resources in misusing and save the extra cost since someone is absent. 

Instantly find the right room for you and ensure no double-bookings with others 

A floor map in the conference room management system can show the available rooms and the number of rooms on the floor. Users can also click on the available rooms in the floor plan to make a reservation in real time.

Compared with the traditional booking method, the booking time is faster because there is no need to check the reservation record first. 

In addition, using a meeting room management system to book a meeting room can avoid some human mistakes, such as double-booking a room. The system has the ability to filter available rooms and prohibit other users from booking rooms that have already been reserved.

As a result, making a room reservation with the room management system is faster and less likely to result in errors than manual reservations. 

Reduced time for management and easy access to appointment records 

The meeting room system will operate on its own without the need for dedicated monitoring, and the administrator can even set different privileges for individual ranks to make sure C-level has priority access.

Front desk staff or the admins no need to use the time to address room reservations, resulting in less workload and thus higher quality of work. 

Moreover, the system has a “history” function that allows users to check their upcoming appointments and past appointments at any time. 

Simple interface and easy-to-use 

An effective meeting room system interface should be simple and easy to view.

Also, it should be easy to use and does not need to arrange a time for staff to learn to use the system because they can be integrated with Microsoft Teams or the Microsoft Outlook. 

Reduce operation cost 

One of the most important issues for a company is how to reduce its operating costs.

A meeting room management system records detailed data on room usage, so you will know when and which rooms are in most demand or less to use, and then you can then develop new ways to optimize the room usage or plan new meeting space more effectively. 

In fact, using a meeting room management system can reduce labor expenses by replacing the number of management staff.

In addition, most meeting room management systems are available at trial prices. Long-term pricing is flexible and affordable. 

What should you do now?

Since there are lots of benefits to using a meeting room system, many companies become to implement a meeting room system for their hybrid office.

For future work, don’t wait and implement the meeting room system in your office now. 

ONES is one of the famous all-in-one smart office systems that can help you to easily implement hybrid working at ease.  You can easily perform virtual meetings, desk hoteling, and digital office management with our Room Booking, Desk Booking, and Visitor Management features.   

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/.   

The post Top 5 reasons why you need a meeting room system now first appeared on ONEs Blog.