Are you looking for the latest updated data on coworking spaces? We’ve compiled a list of the most eye-opening coworking statistics for 2023 to help you completely understand the state of coworking spaces and their place in the world today.

General Statistics

Number of coworking spaces worldwide

In 2020, there will be 19,421 coworking spaces globally. According to predictions, by the end of 2024, there will be 41,975 coworking spaces globally. (Statista)

Number of coworking spaces in the United States

By 2017, there will be over 4,000 coworking spaces in the United States. According to predictions, there will be around 6,200 coworking spaces in the United States by 2022. (Statista)

Who uses coworking spaces in general?

In 2017, around 1.18 million individuals worked in coworking spaces globally. Between 2021 and 2024, the number of individuals working in coworking spaces is expected to treble, reaching five million.

(Statista)

Freelancers make up about 42% of coworking space members worldwide, while the IT industry employs 20% of those working in coworking spaces.  

(Zippia)

Who uses coworking spaces in the United States

In 2017, there were 542,000 individuals working in coworking spaces in the United States, and this figure is expected to rise to almost 1.08 million by 2022. (Statista)

Do coworking locations become profitable?

Although only 40% of coworking spaces are currently profitable, nearly three-quarters become profitable within two years of their launch.

Coworking spaces rely on membership fees as their primary source of income, but the majority of startups rely on the owner’s other sources of income during their initial period of operation.

(Teamstage)

Global distribution of coworking spaces

With the exception of the United Kingdom, coworking spaces are divided fairly evenly throughout major economies, with the Asia Pacific region having the largest single market. (Statista)

The U.S. has 18.3% of the world’s coworking spaces. Asia has the highest average capacity with 114 people per coworking space, and South America has the lowest at 54 people. (Zippia)

Top 10 countries with the greatest share of the world’s coworking space

Number of coworking centers in global select cities 

London, the British capital city, has more than 1,400 coworking locations inside its borders, making it the city with the most coworking offices in the globe.

London has around 1,000 coworking spaces, more than the 550 coworking centers in American New York.

Hong Kong ranked third, with around 320 such sites.

(Statista)

Cities with the greatest increase in the number of coworking centers globally 

New Delhi, India’s capital, has the greatest yearly growth rate in terms of coworking spaces worldwide.

Between 2018 and 2019, New Delhi might see a 50% increase in the number of new coworking spaces. Second in the ranking was Toronto, Canada, which had a 35% increase in coworking spaces over the same time period. (Statista)

Proportion of individuals who believe flexible working is the new normal

According to the report, 80 percent of Japanese respondents believe that flexible working is the new normal.

Only 68 percent of Germans said flexible working hours were the new normal. (Statista)

Proportion of members who still work at their first coworking space

According to the report, 55 percent of respondents still work in their first coworking space. (Statista)

Business Trends

Meeting spaces are in high demand

Meeting places were in great demand by the end of 2021, owing to the continued high number of virtual meetings. Individual offices were most popular in North America, whereas team offices were popular in large European cities.

The demand for ‘hot desks‘ was a mixed bag. It was much higher in Europe than the worldwide average. Event rooms, on the other hand, were more popular in North America.

(Deskmag)

More than a third of coworking spaces’ capacities are currently available

The higher the occupancy rate, the longer the coworking spaces had been open. Similarly, occupancy climbed as the size and number of sites increased.

However, even in the largest or oldest groups, this percentage did not reach 65 percent on average. (Deskmag)

A positive trend of flexible workspaces continues in 2022

The majority of flexible workspace businesses polled were optimistic about the start of 2022. In comparison to prior months, expectations were more cautious, particularly in Europe. When the survey was distributed, the Omicron wave was just beginning to rise after the Delta wave had passed its apex.

Within the following three months, 75% of respondents projected an increase in membership, while 60% expected better revenues and improved profitability. More than 20% of coworking spaces had already planned expansions for the start of the year. (Deskmag)

Major limiting factors to businesses of coworking spaces

The major limiting factors to the business of coworking spaces in various areas are:

1. Fear of Coronavirus
2. Attracting new members or customers
3. Lack of planning certainty
4. Not able to provide enough workspace
5. Uncertain business prospects

(Deskmag)

The selling point of coworking spaces

According to a 2019 poll, “An enjoyable work atmosphere” is a selling factor for 70% of coworking spaces in the United States.

Work environment as a selling factor for a coworking space is at least partially unique to the United States, with 70% of the country’s coworking spaces reporting this as a selling point being at or above the worldwide average.

(Zippia)

Coworking data by demographics

The worldwide average age of coworking space users

The average age of coworking space users worldwide is 36 years old.

However, this does not imply that the majority of members are in their thirties. Coworking space memberships are increasing in both the younger and older age groups.

Members of coworking spaces of all ages work in a variety of vocations. The elder members are typically consultants of some sort (which makes sense because they have the most skill in their industries), while the younger members are usually in public relations, marketing, or design. (Zippia)

IT industry participation in coworking

The IT industry accounts for 20% of coworking space members.

This is the most prevalent professional field represented by coworking space members, followed by public relations and marketing, consulting, and design.

The area of consulting is vast since it may apply to professionals in practically any subject, so if you chat to coworking members who fall into this category, you’ll discover that they work in a number of businesses. (Zippia)

Percentage of  SMEs use coworking office spaces

The coworking space business model has proven to be quite successful, with target users including SMEs and startup teams. SMEs are currently the most common users of coworking spaces. Startup teams come in second with 27.12%, followed by freelancers with 16.61%. Surprisingly, digital remote employees account for only 2.82 percent of all employees.

(Teamstage)

Coworking data by companies

Top companies in the U.S. coworking space

WeWork, Impact Hub, and Spaces are the top three firms in the coworking space sector in the United States.

• WeWork has 800 sites worldwide and was the largest private office tenant in Manhattan, New York City, in 2018. It has over 600,000 members and offers hot workstations, dedicated desks, and private offices.
• Impact Hub already has over 100 sites in 50 countries and is continually expanding. It has over 16,000 members and focuses on bringing businesses together to establish community and sustainable growth.
• Spaces have almost 400 sites worldwide. It started in Amsterdam, the Netherlands, but today has operations on five continents, including North America.
  
  (Zippia)

Top Rated Singapore coworking space

• JustCo’s smart workspaces, which have the largest coworking network in the Asia Pacific, are revolutionizing the coworking sector by fusing together several workspace types to allow businesses flexibility over when, where, and how they work.
• Leading provider of personalized smart office solutions, Distrii has expanded across Asia, working with over 20,000 users and 600 different enterprises.
• 40% of the Global Fortune 500 trust WeWork, a global corporation that specializes in the coworking industry. WeWork has built 10 locations, with the most recent in the Jalan Besar area, making it the 200th facility worldwide.
• The Great Room offers opulent, well-appointed coworking spaces that are well-situated in Asia-Pacific cities with vibrant, business-friendly neighborhoods.
• Servcorp, which houses 60,000 businesses in more than 150 prominent locations across the world, offers support unmatched by any other provider thanks to its industry-leading technology, highly skilled administrative staff, and flexible terms.

(osdoro)

Advantage of Coworking 

Coworking Save Operational Cost

Utilizing these spaces rather than renting an office can save small firms with fewer than 12 employees about $2,700 each month.

(worksocial)

Coworking Makes People Happier

In a thorough poll conducted in 2018, 89% of coworking users claimed to be happy, and 83% to feel less lonely as a result of using a coworking space.

Working in a coworking space makes people feel like they are a part of a community 86% of the time, which is consistent with another study that found that most coworkers are happier after joining.

(DeskMag) (smallbizlabs)

Coworking Leads to High Productivity 

84% of coworkers say they are more motivated when working in a coworking space.  82% of coworkers report expanding their social network in a coworking hub.

 (Ergonomic Trends) 

About 68% of coworkers claim that working in a coworking environment greatly improves their ability to concentrate.

(Smart Works Office) 

69% of coworkers claim to have picked up new skills while coworking.

(Zippia) 

Related Article:

Productivity Unleashed: Designing Your Perfect At-Home Coworking Setup (porch.com)

ONES Software now has a dedicated page to introduce a series of hybrid working measures to help you solve problems. You may wish to go to https://ones.software/hybrid-workspace/ for further reference.   

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/id/. 

The post Coworking Statistics & Trends You MUST Know in 2024 first appeared on ONEs Blog.

Recently, executives at Europe’s largest bank also told to try ‘Hot Desking’, noting it comes as the bank pursues plans to shrink its office space by 40% in a post-pandemic shake-up.

In this article, we will explain deeply how hot desking affect the world and why you need hot desking in the future.

What is hot desking?

Hot desking is an organizational workspace system in which desks in a workspace are used on an ad-hoc basis. 

Instead of having only one designated space or permanent desk, hot desking allows employees to use any available mobile desk and is a strategy that helps increase flexibility and encourages collaboration.

The benefits of using a hot desk are that it maximizes space efficiency and reduces redundant office space to save on operating expenses.

Hot desking: A major trend of the hybrid working

Hybrid working is an arrangement in which a company’s management and employees alternate between working in a physical office and working remotely. The transformation is now evolving as many firms adopt hybrid working practices to accommodate an increasingly digital-based workforce.

According to the Accenture Future of Work Study 2021,  hybrid work looks set to go from strength to strength thanks to the autonomy and flexibility it offers and as 83% of workers prefer a hybrid-work model, it appears that hot desking could be the latest workplace trend making a comeback.

The report from Envoy shows a surge in employees using hot desks under the trend of hybrid working. In May 2021 alone, 110,000 desks were reserved—up 95% from April 2021. 

Do you really need a hot desk?

As previously said, hot-desking is designed to boost employee flexibility and make better use of space, as well as to improve staff communication.

Employees may have the chance to meet individuals from different departments whom they would not have met otherwise, which may result in a more social workplace atmosphere and a personal connection that may enhance cross-departmental work.

However, the practice must be managed carefully. While this may be an effective solution for employees who aren’t in the office very often, there are several health and safety concerns that come from numerous people sharing a single workplace throughout the day.

For example, office workstations should be configured to meet the needs of each employee, and suitable equipment should be given. It’s also worth mentioning that there are hygiene concerns that arise when employees use the same piece of equipment, as well as psychological issues that arise when employees are separated from supervisors or colleagues.

Statistics about hot desking and flexible working

Permanent desks become unnecessary

The permanent desk is unnecessary for an office. Based on data from Inc. survey, 40% of an office’s dedicated desk space sits unused on a given day.  

(Inc.)

Only a few employees need their own desks

When they return to work following the coronavirus pandemic, only 19% of employees do not want any hot desking. (Gensler U.S. Work From Home Survey 2020)

Hot desking is cost-effective

Hot desking can reduce their office operating costs by 30% while saving 15% to 25% on the amount of space they require.

(BBC)

Hot desking price drops

Indicating the growing availability of new flexible offices and how increased competition is resulting in even more inexpensive solutions for businesses and professionals, the global average price per desk decreased by 2.14% between 2019 and 2020.

(coworkingresources)

Hot desking regional monthly price

The trend of falling pricing is seen in various parts of the world as the coworking sector gains popularity. Europe is the lone exception, where prices have risen by almost 12% in the previous two years.

(coworkingresources)

The workspace will be consumed flexibly in the future

JLL estimates that, as a result of COVID-19’s impact on real estate and workplace management, 30% of all office space will be consumed flexibly by 2030. (JLL)

Companies decided to increase flexible workspace after the pandemic

A report by Jones Lang LaSalle, Inc (JLL) found that 37% of global organizations plan to increase their use of co-working or flex space after the pandemic. (JLL)

Employees prefer to work flexibly

Global HR and recruiting firm Adecco reported that, in the wake of COVID-19, 77% of professionals want greater flexibility in how and where they work. (Adecco)

Employees would join the flexible offices and leave the traditional offices

In a Gallup survey, 37% of employees said they would leave their current job in a traditional office to join a company that offered a flexible office environment. (Gallup).

Low efficiency of traditional office space usage

Most workplaces had vacancy rates of 20-50% prior to the coronavirus pandemic. (Work Design Magazine)

Some employees often do not work at offices before the pandemic

Half of all global employees worked outside their main office headquarters at least two and a half days per week prior to the pandemic. (IWG)

Flexible work arrangements will be employees’ major consideration in the future

77% of employees consider flexible work arrangements a major consideration when evaluating future job opportunities. (Zenefits)

Hot desking around the world

As Zenefits mentioned, 77% of people consider flexible work arrangements a major consideration. If the companies still work in traditional working methods,  37% of employees said they would leave the traditional office. 

Moreover, most workplaces had vacancy rates of 20-50% prior to the coronavirus pandemic and 40% of an office’s dedicated desk space sits unused on a given day. This shows that a large workspace is unnecessary for an office and the empty permanent desks are wasting the office resources.

Therefore, if the companies become hybrid offices, it can help them to keep their talents and save the operation by reducing the workspace, while hot desking allows them to work flexibly and prevent office resources from being wasted.

Hot desking in the U.S.

Employees at Square’s San Francisco office can choose from a number of settings thanks to the office’s entirely open floor plan.

Entry-level employees can communicate with their CEO at high-top tables in an activity-based arrangement, and personnel from different departments find themselves working together much more frequently.

I love how flexible it is, and that there are always different people sitting at my desk. It makes me feel more in touch with my co-workers and what’s going on in the company.

Maja Henderson, Office Manager at Square

Hot desking in the APEC region

The Singapore Newspaper – TODAY has interviewed 10 firms, 6 firms said that they would retain their present hybrid work arrangements after the Covid 19 pandemic. 

Tech firm SAP implemented a complete hot desking strategy in Singapore when it began renovating its offices in April 2021, with the goal of increasing collaboration among its 1,200 or so employees while also providing flexibility in how employees work.

Takeda Pharmaceuticals in Singapore has reduced the number of fixed workstations in order to create more meeting rooms and community spaces. Its redesigned workspaces were made available to employees at the beginning of this year.

Hot desking in Europe

The BBC notes that it comes as the bank “pursues plans to downsize its office space by 40% in a post-pandemic shake-up,” adding that “banking giant HSBC has announced that top managers in its Canary Wharf HQ have lost their desks and will have to hot-desk on an open-plan floor.”

My leadership team and I have moved to a fully open-plan floor with no designated desks,

Noel Quinn, Group Chief Executive of HSBC

In order to reduce its worldwide head office expenditures by 40%, Noel Quinn, CEO of HSBC, told the Financial Times that HSBC wasn’t renewing several of its leases in city centers that are up for renewal in the next three to five years.

Noel Quinn claimed that the idea of hot desking sprang from a genuine desire to be back in the office with everyone, mixing and exchanging ideas. He said that the bank would implement a rule requiring two personnel to work at each desk, with the exception of branches.

Other UK banks, including Lloyds and Standard Chartered, have also announced plans to dump expensive office space and offer flexible working arrangements to employees.

How does hot desking work?

The employees can reserve the desks that the employees want to use through the Office Management System. The employees can find the available desks anytime by the system.

Office Management System is a system that can manage all the desks and rooms in the office. There are lots of the best office management systems in the world, such as ONES, Envoy Desk, and Cloudbooking.

A perfect system for your hybrid office: ONES 

A hybrid office should use a comprehensive office management system, which helps employees use office resources efficiently, such as rooms, desks, and office equipment, and support them to have remote work and virtual meetings with their colleagues in the office.   

ONES is one of the famous all-in-one smart office systems that can help you to easily implement hybrid working at ease.  You can easily perform virtual meetings, desk-hoteling, and digital office management with our Room Booking, Desk Booking, and Visitor Management features.  

ONES Software now has a dedicated page to introduce a series of hybrid working measures to help you solve problems. You may wish to go to https://ones.software/hybrid-workspace/ for further reference.  

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/. 

The post Hot desking statistics & trends you must know in 2024 and onwards first appeared on ONEs Blog.

However, forcing employees to return to the office is not a wise option as requiring the employees, who are accustomed to working flexibly, to return to the office can only have a negative effect, and even lead to talent loss.

The best approach is to adopt an incentive-based policy that provides an incentive to attract employees returning to the office. You also need to know that your workplace is ready to welcome them back.  

Incentives to Encourage Return to Your Office  

Workspace renovation – Redesign your office into a dynamic and comfortable workspace.  

Commuter benefits – Provide your employees with travel allowances, and even free shuttle buses.  

Free meals – Some companies offer complimentary snacks and lunches to employees.

Health and wellness facilities – Provide a gym in the workplace or a spiritual retreat room with a focus on wellness.  

Hybrid work schedules – Allows your employees to work remotely sometimes and provide personalized work hours for each staff. 

Workplace concerns you need to know

In addition to implementing the above motivational measures, you also need to be aware of the problems your employees encounter when working remotely so that you don’t repeat the mistakes in your workplace.  

We’ve collected some data and made some analysis to support your decision to return to work. 

Workspace management 

When employees return to their workplace and find too many empty workspaces, they feel empty and sparse. 

Therefore, you need to optimize your office space, most importantly by centralizing work areas and rebuilding spaces for teamwork. This will help attract employees back to the office. Some data shows that centralized work areas make employees happier, and their attendance steadily improves. 

Microsoft’s report found that 85% of employees enter the office because they are motivated by a renewed team bond, so when rebuilding your workspace, you need to pay attention to a clear division of work areas. 

Facilitate communication everywhere

Another thing employees crave is the ability to talk face-to-face. The epidemic causes employees to work alone for long periods of time, making them mental fatigue which can affect the quality of their work. Face-to-face conversations can provide immediate feedback and make work run more smoothly. 

Microsoft reports that employees will visit the office more often if they know their immediate team member will be there (73%) or their work friend is there (74%).

Communicating with supervisors in a relaxed space makes for a more casual work atmosphere and brings both parties closer together more easily, which helps build a good work culture.

Some companies create their offices as friendly and casual environments and also provide equipment that is conducive to work. 

Appropriate Work Flexibility 

Employees like to work from home because working remotely has high flexibility. So, when they work in the workplace, it is important for you to provide a flexible work style in your workplace.

One simple thing is to provide them with flexible office facilities, such as a hot desk, so that they can change their work location in anytime and feel as relaxed as if they were working at home. This policy can relieve employees’ anxiety and will not highly refuse to return to the workplace. 

Reports indicate that more than 80% of managers expect to adopt more flexible work principles in the post-epidemic era to support employees to work from home and encourage them to return to the office. 

Systematic work devices 

Nowadays, hybrid workplaces are implementing different collaboration tools or management systems to improve employee productivity. For example, Microsoft Teams is a great collaboration tool that allows employees to have real-time conversations and store their work progress in the company’s cloud-based system.

Then, workers can keep track of their remote work progress when they go back to the office. A report shows 70% of companies are using collaboration tools and are seeing significant improvements in team performance. 

Moreover, workers expect their workplace to provide them with a well-connected network. In an internal study of Microsoft employees, 59% of interviewers said they had to use their phones as hotspots to avoid disconnections.

Thus, you must provide employees with a good network system to attract them back to the office. 

What setup can support your hybrid office?  

A hybrid office should use a functional office management system, which helps Singapore employees use office resources efficiently, such as rooms, desks, and office equipment, and support them to have remote work and virtual meetings with their colleagues in the office.       

ONES is one of the famous all-in-one smart office systems that can help you to easily implement hybrid working at ease.  ONES can easily help you to perform virtual meetings, desk hoteling, and digital office management with our Room Booking, Desk Booking, and Visitor Management feature.     

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/.    

The post 4 Tips that support your return-to-office policy in 2023 first appeared on ONEs Blog.

Hybrid working is an arrangement in which a company’s management and employees alternate between working in a physical office and working remotely. The transformation is now evolving as many firms adopt hybrid working practices to accommodate an increasingly digital-based workforce.

By Gallup’s recent survey, remote work flexibility appears to be quickly becoming a permanent feature of the workweek for most employees working remote-capable jobs, with nine out of ten preferring some degree of long-term remote flexibility in the future and nearly eight out of ten expecting it from their employer.

Given this shift in where and how remote-capable people work, the next key question is how to best arrange hybrid work schedules with employees who split their time between remote and office environments.

Expectations of Hybrid Work

Hybrid work expectations include:

• Employees have quick and secure access to business resources from wherever they are, including seamless transitions into and out of the office network and access to local and cloud resources.
• Being able to use any device (a personal iPhone or iPad or a professional laptop) from any location – home, work, a coffee shop, or an aircraft — while knowing that security controls would be in place.
• Less (or no) commute time and no friction when asking for resources to execute their work successfully.

General Statistics

General hybrid working trend

Gartner predicts that by the end of 2023, 39% of global knowledge workers will be working in a hybrid model that combines remote and office-based work.

This is a significant increase from pre-pandemic levels and is being driven by a variety of factors such as employee preferences, cost savings for companies, and the need for greater flexibility and work-life balance.

“For remote-first or hybrid organizations, fully mature virtual workspaces may replace the office as the embodiment of company culture and become the center of the digital employee experience,” said Christopher Trueman, Senior Principal Analyst at Gartner.

“However, employees should not be expected to engage in the virtual workspace for their entire workday. Virtual workspaces should only be used for meetings and interactions that will be enhanced by them, such as brainstorming, product reviews, or social gatherings.”

(Gartner)

More than 70% of employees are working from home at least two to three days a week.

This is an increase over the previous year’s EY Index, which indicated that just roughly 42% of firms used a mixed strategy. New and complex work patterns significantly impact a company’s real estate strategy, including the quantity of office space needed and the cost of using that space.

Almost 60% use, or plan to use, reservation systems for space usage and/or occupancy tracking.

(EY)

“Work-from-anywhere” is the new reality

By IWG trends forecast for 2023, work from anywhere is rapidly becoming the norm, and companies that embrace this trend are likely to see significant benefits.

• 70% of professionals work remotely at least once a week, and 53% work remotely for at least half the week.
• By 2025, an estimated 1.87 billion people will be working remotely.
• Remote workers are more productive and report better work-life balance than office-based workers. A remarkable 98% of managers said they’re confident in their teams’ ability to deliver results on non-office days, by the FlexOS report. 
• Work from anywhere is becoming a key factor for job seekers, with 70% saying it’s important when considering a new role.
• Companies that embrace work from anywhere see benefits such as increased productivity, reduced real estate costs, and access to a wider talent pool.
• Technology is a crucial enabler of work from anywhere, with tools like video conferencing, collaboration software, and cloud-based platforms facilitating remote work.

Hybrid work is preferred across ASEAN markets

The Cisco study highlighted many employees across ASEAN markets now prefer that hybrid work:

• Singapore – 71%
• Malaysia – 74%
• Indonesia – 84%
• Vietnam – 76%
• Thailand – 69%
• The Philippines – 60%

The support for hybrid work extends beyond employees as well — with 90% of employees saying their employers have been supportive of hybrid working.

In particular, 46% said their employers have been supportive, while 44% said their employers have been very supportive.

(Cisco)

Employees’ preferred work modes in APAC

In a 2022 survey conducted among employees in the Asia-Pacific region, a majority of 66 percent of the respondents stated they would prefer to work in hybrid mode in the future.

In contrast, only ten percent of the respondents preferred in-person work.

(statists)

The implementation of financial services firms

Studies show that 80% of financial services firms now have hybrid work models in place, with some allowing full flexibility and others requiring 2-3 days per week in the office.

The studies also found that only 20% of financial services companies require full-time on-site work. Instead, the majority (80%) offer hybrid or remote options.

These companies are roughly split between being fully flexible (39%), with no set on-site requirements, or having a structured hybrid model (41%), requiring 2-3 set on-site days per week.

Hybrid and remote models are more common in FinTech companies and smaller firms, and prevalence varies based on location and industry sector. The survey shows flexible work is becoming the norm even in traditionally office-centered industries like finance.

(scoopforwork)

The expectation of employers should remain flexible about hybrid working

Based on the voting made by Financial Times, more than 70% of people expect employers should remain flexible about hybrid working.

(Source)

The expectation of the number of days worked on-site per week

Hybrid workers vary widely in how many days they typically work from the office:

• one-third are on-site one day per week
• one-third are on-site two to three days per week
• one-third are on-site four days per week

Preferences for time spent on-site also widely vary with the nuance that very few want to work on-site four or more days per week:

• Only 12% of hybrid employees want to spend four or five days on-site in the typical week.
• Of the 88% of hybrid workers who prefer three days or fewer on-site, slightly more prefer two days on-site (29%) compared with one (19%) or three (22%) days on-site.

(Gallup)

Most Preferred Hybrid Schedule: Working On-Site Two Days Per Week

Fridays and Mondays are the least popular days to be on-site both in terms of voluntary attendance and employer-required days on-site.

• The daily mood shift from Sunday to Monday is the starkest in Gallup’s historical tracking. So it’s no surprise that Monday is a less popular day to be on-site than Tuesday through Thursday.
• In contrast, Fridays are decisively the most popular day to work from home so employees can focus on wrapping up their work assignments and quickly transition to their weekend plans.

Tuesday through Thursday are the days of the week hybrid employees work on-site most often and are also the days when on-site work is most likely to be required by employers.

(Gallup)

Percent of Engaged Workers by Number of Days On-Site

 Three of the most common hybrid policies are:

• 29% say their employer requires office attendance on specific days of the week (e.g., Tuesday through Thursday)
• 28% say their employer requires a minimum number of days on-site (e.g., one to four days per week), but doesn’t specify which days are required
• 43% say there are no universal on-site work requirements set by the employer

Employer requirements:

• 57% of hybrid employees say their employer sets office attendance rules — about half of those with attendance rules are required to be on-site a specific number of days and half are required to be on-site on specific days of the week (i.e., Tuesday through Thursday)
• 43% of employees report that their employer does not require a minimum number of days on-site

The most preferred and the most engaging policy:

• Many hybrid workers (60%) do not want their employer to set a universal scheduling policy.
• Employee engagement is highest among hybrid workers when their company does not require a certain number of days on-site.

(Gallup)

Benefits of working remotely

In 2022, the main benefit of remote work worldwide was the ability to have a flexible schedule with 67 percent of respondents naming it as the biggest benefit of working remotely. The flexibility to work from any location ranked second.

(statista)

Employee happiness and morale (60%) are cited as important benefits of remote work by managers, along with reduced commuting time and stress (54%), enhanced work-life balance (53%), increased productivity (35%), and an enlarged talent pool (30%).

(FlexOS)

Reasons People Seek Flexible Work 

Research by McKinsey & Co.

By McKinsey & Co. survey, 52% of people prefer a hybrid working model after the pandemic, while only 30% of people expect that pre-pandemic.

(McKinsey & Co.)

Research by FlexJobs

Also, an annual survey made by FlexJobs shows that 80% of employees prefer to work more flexibly, which will also increase their loyalty to the company because of remote working.

Work-life balance (75%):  
-They have more flexibility to take a better balance between their work and their lives; therefore, they can decide the spend more time enjoying their life. 
 
Family (45%): 
-They have more time to stay with their family members, even during working hours. 
 
Time savings (42%):  
-|They can save time for travel to the workspace and more time to rest. 
 
Commute stress (41%):   
–Remote work allows them to work on their own terms and out of the constant supervision of their supervisors, therefore they can work with much less stress.

(FlexJobs)

Research by Ergotron

One thousand full-time employees were sampled for Ergotron research. It was discovered that the hybrid workplace model has given employees the power to recover their physical health, and they are also experiencing benefits for their mental health as workers become more accustomed to hybrid and remote office environments since the start of Covid-19.

Overall, 56% of workers mentioned increased physical exercise, better work-life balance, and improved mental health.

“Promoting health and wellness among employees can improve well-being and productivity,” said Chad Severson, CEO of Ergotron.

“Over the past two years, employees have adapted to the hybrid and remote work landscape—and they now prefer it. As employers look to attract and retain talent, focusing on practices that promote well-being and help employees thrive wherever they work will be critical.”

• Job Satisfaction. It’s crucial to keep practicing flexibility. The majority of workers (88%) concur that having the option to work from home or the office has improved their level of job satisfaction.
• Physical health. The hybrid workplace has given workers the power to regain their physical well-being. 75% of respondents said that when they work remotely, they move about more and engage in more active work.
• Work-life balance. According to 75% of respondents, remote or hybrid working has improved their work-life balance.
  
  Even though some employees are spending more time at work, they claim that a better work-life balance has a favorable impact on their ability to balance work with other facets of their lives.
• Comfortable work environments. Improved workspaces with ergonomic furniture are crucial and boost corporate culture, according to 62% of the workers questioned.

(Ergotron)

Current and Anticipated Employee Work Locations for Remote-Capable Jobs

Prior to the pandemic, just 8% of remote-capable employees worked entirely from home, with around one-third having a mixed work arrangement.

Then the epidemic struck, forcing the great majority of remote-capable individuals to work from home in some form – as many as 70% worked entirely from home in May 2020.

Time travel to February 2022. Most remote-capable employees continued to work from home at least part of the time, but the divide remained virtually even: 42% maintained a hybrid schedule, and 39% worked totally from home.

(Gallup)

Estimated Remote Workforce by Industry

According to survey respondents, the average percentage of employees working remotely prior to COVID was only 16%.

Since then, that number has increased to 65%, with the majority of workers in the professional services (89%), information technology (88%), and financial services and insurance (74%) sectors working from their dining tables.

(greatplacetowork)

Percentage of people in America who work remotely full time

Nearly two years into the COVID-19 pandemic, roughly six-in-ten (59%) of U.S. workers say their jobs can primarily be done from home work from home all or most of the time. According to a new Pew Research Center survey, the vast majority of these workers (83%) were working from home before the omicron variant spread in the United States.

(pewresearch)

Percentage of U.S. work teams/departments that plan to work remotely in 5 years with comparison to pre-pandemic

“More than 20% of the workforce could work remotely three to five days a week as effectively as they could if working from an office. If remote work took hold at that level, that would mean 3 to 4 times as many people working from home than pre-pandemic and a profound impact on urban economies, transportation and consumer spending, among other things.” — “What’s Next for Remote Work”, McKinsey & Company, November 23, 2020

(weforum)

Frequency of working from home before the coronavirus pandemic in APAC

In a survey conducted in October 2020, prior to the implementation of remote work due to the coronavirus pandemic, 36% of respondents from the Asia-Pacific area claimed to work from home at least once each week.

(Statists)

WFH Frequency – Before and Post COVID-19

In the Stantec survey, 90% of respondents said they work from home more than four days each week. Before any North American government issued orders to stay at home, Stantec required remote work for all of its employees.

In a week, more than 19,000 workers had to switch to remote work in order to protect our staff and stop the virus’ spread.

The fact that more people are choosing to continue working from home after the epidemic may not come as a surprise to you. The typical respondent may work from home an extra day per week compared to their pre-COVID-19 habit, based on the self-reported frequencies in our survey.

(Stantec)

Remote Work Saves Commuting Time

Americans who are working from home have reclaimed 60 million hours, e.g. around 68,447 years, which means each American can saves 1.8 hours per day that used to spend commuting to an office each day.

They’re now using that time to get more sleep instead.

(Bloomberg)

Hybrid Workers Will Change Jobs for Flexibility, but Won’t Give Up Salary

Remote flexibility has become the norm. Remote-capable employees are willing to change jobs for it, but they are unwilling to give up more money in exchange.

More than 56% of remote capable employees will not give up any percentage of their salary for work location flexibility.

(Gallup)

Remote Teams Are More Engaged Than Office Workers

Remote workers consistently meet and exceed objectives, identify new processes, and contribute to company culture in the same way that anyone in a traditional brick-and-mortar setting does. In fact, they tend to achieve more.

According to a Stanford University two-year research, remote employees are, on average,

• 13.5% more productive than their office-based counterparts.
• 9% more engaged in their jobs.
• 50% less likely to quit.  

People movement

People movement in the U.S.

Some people have left city centers (e.g. NY and SF) from Feb 2022-Jul 2021.

(Standford)

Global workers’ mindset concerning hybrid work 2021, by category

In 2021, 42 percent of workers expect to thrive in hybrid employment. This demonstrates that over half of the worldwide workforce has an optimistic outlook on the future of work. Notably, 31% of respondents report feeling dissatisfied in this situation. (Statista)

Different generations’ expectations of hybrid working

It may be challenging to find a hybrid model that works for all generations: Three-quarters of Gen Zers (74%) desire more face-to-face collaboration chances, compared to 66% of Gen Xers and 66% of Baby Boomers. (Intuition)

High-growth businesses plan on hybrid working

63% of high-growth businesses use hybrid work models. (Intuition)

The percentage of people who plan to work from home

One survey found that 92 percent of those asked to plan to work from home at least once a week, and 80 percent expect to work from home at least three times a week. (Intuition)

The percentage of the programmer who is practicing hybrid working

85% of developers say their organizations are at least partially remote. (42.98% fully remote, 42.44% hybrid working)

Smaller organizations are most likely to be in-person, with 20% of 2-19 employee organizations in-person.

(StackOverflow)

The percentage of programmers who expects hybrid working after the pandemic

47.6% of developers said they expect to work in a hybrid model after the pandemic, while 38.8% said they expect to do fully remote work.

(StackOverflow)

Main challenges in working a mix of remote and in-person worldwide

In 2022, 43 percent of remote employees reported that the most difficult aspect of working remotely and in person was not feeling involved in meetings. (Statista)

For remote leaders’ largest remote work challenges, they answered distractions at home (46%), a lack of face-to-face interactions (37%), and technological or connectivity issues (33%.)

(FlexOS)

Favorite hybrid arrangement

Four out of ten employees say they want complete autonomy to come and go as they choose, while six out of ten want more structure.

There is even less agreement among those six in ten on how to synchronize in-person and remote schedules, with less than a third agreeing on how to define hybrid for their business.

Employee preferences and the appropriateness of hybrid work schedules vary greatly depending on the organization, team, role, and individual. There is no one-size-fits-all solution. What matters is that leaders assess which kind of guidelines work best for their team, given the sort of work they perform, the level of assistance required, and the team culture.

(Gallup)

Number of days per week they come to the office

Four out of every ten employees want to work two to three days each week, although this is far from the majority. Another three out of ten employees would like to spend one or two days per week in the office.

On the plus side, most employees think that spending a reasonable amount of time at work is crucial, and Gallup’s research has consistently shown that work flexibility is optimum for engaging employees and preventing burnout – both before and after the epidemic.

Nonetheless, as organizations shift and adjust to hybrid work, employees’ preferences for office hours will be a crucial measure to monitor.

(Gallup)

Suburban commuters’ transit behavior

People who reside in suburbs and commute to cities experience the highest decline in transit trips (-24%). Consequently, it is likely that respondents who have lengthier transit commutes and other local transportation options will reduce their use of public transportation the most.

People who live in suburbs and work in cities were shown to have the largest increase in working from home (an increase of 3.7 days per month per person). It appears that working from home could replace longer commutes.

According to what we overheard, respondents who reside and work in suburban areas had the least amount of change in all behavioral categories.

This means that metropolitan regions and areas nearby are where most long-term change is expected to take place.

(stantec)

Statistics for Business Leaders

Hybrid work policy decision-makers and their impact on employee engagement

Required attendance policies for hybrid workers are decided by:

• top leadership of the organization (26%)
• team managers (24%)
• work teams (13%)
• entirely on my own (37%)

The most engaging approach is the least common:

• An astounding 46% of hybrid employees are engaged at work when their team determines their hybrid work policy — despite only 13% of employees saying their team does this.
• Employee input is notoriously effective, from collaborative goal setting to innovation — and now in determining hybrid work schedules.
• The practice of asking team members to collaboratively craft their hybrid work policy is one of the most engaging single work practices Gallup has studied among employees who are returning to the office.

(Gallup)

Lots of executives believe flexible working options motivate employees

Sixty-four percent of CEOs feel that flexible work arrangements stimulate their personnel.

Flexibility and technology in the workplace are important priorities. To improve the workplace, most are considering the usage of health and wellness management applications as well as other hybrid work technologies such as digital and virtual collaboration resources.

For example, 44% of company leaders have activated or are about to activate the metaverse for social interaction, training, and/or recruiting purposes, and 62% have activated or are about to activate health and safety innovations and monitoring, such as indoor air quality, touchless offices, and so on.

(EY)

Women leaders expect more flexibility

49% of women leaders say flexibility is one of the top three things they consider when deciding whether to join or stay with a company, compared to 34% of men leaders.

Women leaders are more than 1.5x as likely as men at their level to have left a previous job because they wanted to work for a company that was more committed to DEI.

(McKinsey and LeanIn)

Additional technological transformation due to pandemic

Based on Fortune surveying CEOs of the Fortune 500, the pandemic crisis, according to 75% of respondents, will push their companies’ technology transformations forward more quickly.

(Fortune)

Top challenges executives expect to navigate

Executives are prepared for a range of employee reluctances. Top worries include worries about health and safety (40%), caregiving responsibilities (38%), and taking public transportation (20%).

(greatplacetowork)

CEO expectation on the percentage of workforce return office

Based on Fortune surveying CEOS of the 2020 fortune 500 list, 26.2 % of CEO expect the percentage of their workforce that return to their usual workplace will never reach back to 90%.

(Fortune)

CEO expectation for the benefits of return office

Collaboration (45%) and camaraderie and morale (61%) are the top two ways executives anticipate that going back to work would enhance corporate culture.

(greatplacetowork)

Workers’ willingness to pursue a hybrid working paradigm is higher among C-suite others than among employees in the United States in 2021

Office occupations have become more flexible since the onset of the coronavirus (COVID-19) outbreak. Working from home has been the norm for many, yet office spaces continue to be popular.

Employees who operate in a hybrid mode might divide their time between the workplace, home, and other locations. According to a 2021 study of 1,000 office employees and 1,000 C-suite employees in the United States, the clear majority of respondents support the hybrid approach.

Meanwhile, a larger proportion (79 percent) of C-suite personnel planned to implement the hybrid approach. According to the same study, over half of respondents would prefer to spend two to four days at work.

(Statista)

C-suite executives plan on hybrid working

In the post-pandemic future of work, nine out of ten organizations will be combining remote and on-site working.

(McKinsey – From December 2020 through January 2021, McKinsey surveyed and analyzed responses from 100 respondents at the C-suite, vice-president, and director level, evenly split among organizations based in Asia, Europe, Latin America, and the United States, and among a variety of industries. Company revenues ranged, on average, from $5.1 billion to $11.0 billion per year.)

C-suite executives’ expectations of hybrid working

The majority of CEOs anticipate that employees will be on-site between 21 and 80 percent of the time, or one to four days a week (for all roles that are not required to be performed on-site). (McKinsey)

Plan of fully remote work vs support hybrid work model

According to a recent survey, just 5% of employers see entirely remote work as a possibility in the future, while 51% prefer the mixed work style. (Intuition)

Pay adjustment for hybrid work model

Over 97 percent of firms said they will not lower compensation for workers who work from home in part. However, 21% would modify pay based on an employee’s contribution and physical location. (Intuition)

Plan to adjust investment levels in the hybrid work model

According to a recent poll, 72 percent of respondents in the United States want to invest in virtual collaboration technologies in the future to support their mixed workforce. Zoom, Microsoft Teams, and Miro are examples of virtual collaboration software. These tools enable remote employees to stay connected while working from multiple places.

(Statista)

Learning Statistics in a Hybrid World

Advice offered to those selecting a remote work location

Setting limits is the most essential objective for 25% of respondents in a recent study, more than any other conceivable response. This is especially important as burnouts become more common, and balancing private and professional lives is a method to sustain mental health and productivity.

(Statista)

Acquired technologies to safeguard work communications when working from home in 2021

In 2021, 34% of Android and IOS users reported purchasing a WiFi router to safeguard work communications while working from home during the pandemic. Virtual private networks came in second. Mobile applications and mobile device management software are two more technologies utilized for this purpose.

(Statista)

The willingness to Online Learning

57 percent of today’s learning and development professionals anticipate increasing their spending on online learning in the near future.
In a hybrid environment, online learning is frequently given via mobile, with 70 percent of modern-day firms delivering courses via this media.

(Intuition)

Health and Wellness Statistics

One thousand full-time employees were sampled for Ergotron research. It was discovered that the hybrid workplace model has given employees the power to recover their physical health, and they are also experiencing benefits for their mental health as workers become more accustomed to hybrid and remote office environments since the start of Covid-19.

Overall, 56% of workers mentioned increased physical exercise, better work-life balance, and improved mental health.

(Ergotron)

Work-life balance 

During the pandemic, 20% of worldwide employees asked stated their supervisor had ceased caring about their work-life balance, leaving 54 percent overworked and 39 percent absolutely fatigued.

(Intuition)

Productivity

As the hybrid workplace emerges, 40% of individuals feel they can be productive and healthy from anywhere – whether entirely remote, onsite, or a mix of the two.

(Intuition)

Remote employees worked 1.4 more days per month, or 16.8 more days per year, on average than those who worked in an office. And they spent more time getting things done on those workdays.

While office workers reported losing an average of 37 minutes per workday to distractions (excluding lunch and standard breaks), remote employees only lost 27 minutes per workday. While remote workers did take more official breaks than office workers, evidence shows that taking breaks leads to higher rates of productivity.

There were only minor differences in the ability to concentrate or focus in and out of the office: 8% of remote workers reported difficulty focusing, compared to 6% of office workers.

Micromanagement, on the other hand, had a significant impact. When employees’ screen and/or mouse time was tracked, 39% of remote employees and 56% of office employees found ways to avoid working. They didn’t always get away with it: 51% of remote employees and 44% of office employees were caught.

(Airtasker)

On the other hand, 66% of managers reported greater productivity, with 48.5% reporting that productivity has ‘significantly improved.’ Only 2% experienced a decline in productivity.

Managers said that their personal productivity has increased (38%) but not reduced (96%).

(FlexOS)

Mental health support

Employee burnout is now a serious problem, with 75% of workers in recent research wishing their workplace provided some type of mental health assistance.

(Intuition)

Feared being surveilled

According to a Capgemini analysis on the future of remote working, around 66 percent of employees in the United States worried about being surveilled by the use of technology when remote working in 2020, which is higher than the global average of 59 percent.

(Capgemini)

Struggles with working remotely

In 2022, 25% of respondents stated that the most difficult aspect of working remotely was not being able to unplug. Because many individuals who work from home do not have a distinct office, they have a conflation of their living environment and workplace. However, more than one-third of respondents said they had no difficulties working remotely.

As a result, remote working professionals underline the significance of developing techniques to balance their personal and professional life. On the other hand, employees report fewer challenges with teamwork and communication in 2021.

This is most likely owing to the rapid development of skills during the 2020 pandemic, which allows them to successfully communicate and interact with others while working from different locations.

(Statista)

Terms you should know

Diversity, Equity, and Inclusion (DEI)

DEI stands for diversity, equity and inclusion.

As a discipline, DEI is any policy or practice designed to make people of various backgrounds feel welcome and ensure they have support to perform to the fullest of their abilities in the workplace. 

Diversity refers to the presence of differences within a given setting; in the workplace, that may mean differences in race, ethnicity, gender, gender identity, sexual orientation, age, and socioeconomic background. 

Equity is the act of ensuring that processes and programs are impartial, fair and provide equal possible outcomes for every individual. 

Inclusion is the practice of making people feel a sense of belonging at work.

(builtin)

Digital nomad

A digital nomad is a person who has the freedom to work from anywhere in the world as long as they have an internet connection and a laptop or mobile device.

Digital nomads leverage technology to create a location-independent lifestyle, allowing them to travel and work remotely. This lifestyle can involve working from home, coffee shops, co-working spaces, or even exotic locations abroad.

Digital nomads are often freelancers, entrepreneurs, or employees of companies that allow remote work. They may work in a variety of fields, such as writing, programming, design, or consulting.

The rise of digital nomadism has been facilitated by the increasing availability of digital tools that enable remote work, as well as the growing popularity of the gig economy.

Many people are drawn to the digital nomad lifestyle for its flexibility, adventure, and opportunities for personal growth. Digital nomads can experience different cultures, meet new people, and have unique experiences while maintaining their careers.

They also have the ability to work on their own terms, choose their own projects, and have more control over their work-life balance.

Further reading on Hybrid working

Treating Remote Employees Fairly in a Hybrid Workplace (by Toptal)

Learn more about productivity in the hybrid working era: https://ones.software/blog/?s=Productivity+

Develop your own hybrid office with our smart office system: https://ones.software/

The post Every C-Suite and Professional Should Know About Hybrid Working Stats in 2023 first appeared on ONEs Blog.

Sensors, electronic devices, and versatile applications help employees complete tedious tasks faster and better, giving them more time to do creative work in organizations. Smart office technology makes jobs more efficient and flexible with the help of network-based devices.

Cloud storage, schedule management, improved customer satisfaction, risk management, resource utilization, and high investment returns are just a few of the advantages of smart offices.

General Statistics

Smart Office Market Outlook

The global smart office market was valued at $31.37 billion in 2020 and is expected to reach $90.63 billion by 2030, growing at an 11.1% CAGR between 2021 and 2030.

(alliedmarketresearch)

Smart Office Furniture Market

The smart office furniture market share is expected to increase by USD 85.11 million from 2021 to 2026, and the market’s growth momentum will accelerate at a CAGR of 8.78%.

During the forecast period, North America will account for 47% of market growth. The smart office furniture market in North America is mostly concentrated in the US and Canada. The market in this region will expand more slowly than markets in other regions.

(technavio)

Lots of employers invest in hyperlocal offices to promote a return to the office

Since the pandemic, 64% have leased or are contemplating leasing suburban office space.

Employers have responded to the pandemic’s deurbanization of the workforce by investing in hyperlocal workplaces to encourage workers to return to the office. Employers think that the connection employees have within the actual workplace is worth the expenditure.

In addition to predictable flexibility, employers are investing in various routes to attract employees to come into the office, such as in-person activities (50%), offering lunches (45%), reimbursement for commuting costs (38%), and childcare assistance programs (33%).

(EY)

Segment Overview

Europe dominated the smart office market in 2020 and is expected to grow at a rapid pace during the forecast period, owing to the expansion of the retail and hospitality sectors. However, Asia-Pacific is expected to grow at a faster rate than Europe by the end of the forecast period.

Leading manufacturers in the smart office market, such as Honeywell International Inc., Cisco Systems, Inc., and Siemens AG, are focusing their investments on more technologically advanced, cost-effective, and secure products and solutions for various applications.

(alliedmarketresearch)

Top Impacting Factors

The increasing need for energy efficiency, as well as supporting industry standards and regulations, are major factors influencing the growth of the smart office market.

Furthermore, the smart office market is being driven by the growth of the IoT market and its applications. However, the high initial investment limits market growth. On the contrary, the evolving smart city market is expected to generate lucrative opportunities for the market.

(alliedmarketresearch)

COVID-19 Impact Analysis

The COVID-19 outbreak has had a significant impact on the electronics and semiconductor industries. Due to an increase in the number of COVID-19 cases, business and manufacturing units in various countries have been closed and are expected to remain closed in 2021.

Furthermore, the partial or total lockdown has disrupted the global supply chain, making it difficult for manufacturers to reach their customers.

The COVID-19 pandemic is having a global impact on society and the economy. The impact of this outbreak is growing by the day and is affecting global business.

Manufacturing unit shutdowns in Asian and European countries have resulted in significant business and revenue losses. The outbreak of the COVID-19 disease has had a significant impact on the operations of the production and manufacturing industries, which has hampered market growth.

(alliedmarketresearch)

Technology helps

Using voice, video, and content sharing to communicate with distant parties, 74% of APAC respondents do so.

60% of APAC respondents said they would use collaboration technology if made available in small meeting rooms.

(Polycom)

Office Data Insights

The most useless thing in the post-pandemic office

What’s the most useless thing in the post-pandemic office?

Based on The Economist poll, 76% of respondents think that Landline desk phones are the most useless thing in the post-pandemic office, while only 10% of them think meeting rooms are useless.

(Source)

Cost of running an office space for 100 employees

 The cost of running an office space for 100 employees (totaling a complete office space of 20,000 sq. foot) in:

• New York could cost as much as $4 million annually,
• London, it could cost $3 million annually,
• San Francisco $2.8 million annually and,
• Madrid $1.5 million annually.

(ronspotflexwork)

In Singapore, the median rent for traditional office space in Singapore in the first three months of 2021 ranged between $2.51 and $7.95 per square foot per month, with a total of 665 leases signed, according to data made public by the authorities.

Accordingly, a typical office space of 20,000 square feet would cost between $60,2400 to $1.9 million per month.

(officefinder)

The ratio of office room to people

With no fixed seats (such as activity-based working or hot-desking) and 80–150 square feet allotted for each employee, high-density workplaces are typically flexible work environments.

Workplaces with an average staff density (150–250 square feet) typically have a standard office design with a mix of individual workstations and private offices.

The typical conference room-to-employee ratio in workplaces with higher densities is 1:10, whereas it is more like 1:20 in offices with dedicated workstations.

(iofficecorp)

Office Type: retrofit and new construction

The market has been divided into two categories: retrofit and new construction. By 2025, the retrofit segment is expected to generate the most revenue. The growing need for energy-saving technologies in retrofitted offices can be attributed to the segment’s growth.

Over the forecast period, the new construction segment is expected to grow significantly. Modifications or new system implementations may be limited in a retrofit office. However, new construction allows for greater flexibility in implementing new systems.

(grandviewresearch)

Average office occupancy

After two years of covid ance and mainly flat leasing, the worldwide office providers interviewed for the MatchOffice Industry Survey 2022 in May express their considerable optimism about the market future generally.

The respondents from North America had the highest expectations; of them, 46.6% think things will turn out well, and 39.1% are excited about the outlook for the office rental market after the pandemic.

Comparatively, the figures for European providers reveal 41.2% and 35.1%, while 32.8% and 31.7%, respectively, are slightly below projections for Asian providers.

In Sweden (72.1% and 17.5%), Germany (65.2% and 21.1%), the Netherlands (77.3% and 10.1%), and Denmark (45.9 and 33.4%), office landlords in Europe are currently quite optimistic about the market.

( MatchOffice Industry Survey )

The pandemic had a severe impact on U.S. commercial real estate (CRE), with vacancy rates skyrocketing in all key sectors, including multifamily, industrial, retail, and office, in the early stages of the health catastrophe.

Rent and price rises were also hampered by deteriorating fundamentals. These pressures, however, were short-lived for the industrial and multifamily sectors, as they saw their vacancy rates reverse course and drop to far lower levels than they were before the epidemic.

On June 22, the commercial vacancy rates are mostly below the pre-pandemic level, except for the office sector.

(economics.td.com)

Office occupancy compared to last year

More than 45% of respondents report their office occupancy is higher than last year (2021). 23.1% of them had the same occupancy in 2021.

( MatchOffice Industry Survey )

U.S Office Vacancy Rate

Due to a significant shift in the labor force toward remote work during the pandemic, office foot traffic was significantly reduced.

Although wealthy tech behemoths expressed interest in prime office spaces, the epidemic significantly curbed most firms’ desire to sign new office contracts. Two years into the pandemic, the office sector’s vacancy rate has moved sideways after peaking at 12% in mid-2021, making little improvement.

(economics.td.com)

Readiness of cutting office space

Firms are currently not planning to cut office space too much.

In the US, the impact of COVID only reduced 1% of office space, while 10% of office space has been diminished in the UK.

(Stanford)

Meeting room demands

According to new data from Coworker.com, global meeting room demand within flexible office spaces is up 73% from 2020. 

(Coworker.com)

A survey by Randstad US and Future Workplace found that 80 percent of workers say virtual communication has made them more reactive than strategic in their daily work.

Especially for new employees, pointed out that they need a face-to-face conversation with an experienced in a meeting room to have an immediate solution to their problems. 

(Randstad)

Conferences Insights

The average number of video conferences 

Most video conferences occur in the marketing and advertising industry, where each worker attends 20.9 sessions on average per month.

Followed by businesses in the travel sector, which hold an average of 11.1 meetings every month. Tech firms, with an average of 10.5 meetings each month, are in third place.

In general, businesses tended to follow the same pattern: a rapid increase following the epidemic, followed by a gradual decline, maybe as they started relying more on asynchronous communication to counteract the tiredness caused by video conferencing.

Companies in the top end of the mid-market segment with 751 to 1,000 employees saw a more consistent downward trend with fewer rises.

In a similar vein, enterprise enterprises with 1,001 to 10,000 employees initially increased before declining in the Fall of 2020 and then peaking once more in March of 2021.

Larger businesses employing more than 10,000 workers experienced a delayed increase, which peaked in May 2021:

(dialpad)

Time spent in video conferences

Video conferencing is used by 46.15% of respondents for less than four hours per week, and by 36.98% for four to twelve hours.

According to this, 83.13% of people attend meetings for no more than 12 hours every week. The 4.73% who spend more than half their week working, on the other hand.

(dialpad)

Number of Meetings vs. Number of Attendees

The information we gathered indicates that gatherings are smaller than you might anticipate.

Meeting rooms were frequently only used by one person in the roughly 6,000 meetings that “Density’s Mid-Year 2019 Workplace Utilization Index” examined during the busiest times of the day.

(Density)

Usage By Meeting Group Size

The report “Density’s Mid-Year 2019 Workplace Utilization Index” exemplifies the significance of monitoring space consumption as a way to enhance meeting room allocation. The research reveals inconsistencies between meeting rooms’ actual usage and their design:

• Meetings with two to four participants made up about 40% of all meetings.
• Only 6% of meetings had more than 10 participants, while 85% of meetings had less than seven attendees.
• Even the largest gatherings rarely occupied more than 45% of the available space.

(Density)

Cost of Meetings

An hour-long discussion with five participants (ranging in rank from specialist to director) costs $338 USD in salaries.
All of those video calls cost money as well. The time lost on useless ones will still cost each employee $1,250 every month.

(booqed)

Methods to Connect

Despite technology’s dominance, physical connection still has value, especially now that face-to-face interactions are limited because of the pandemic. Face-to-face meetings are preferred above alternative formats by 76% of professionals.

They believe that critical decisions are simpler to make. They also concurred that meeting in person improves their comprehension of the recipient party.

• Conferencing is preferred by 7%.
• 5% favor video calls.
• 4% favor email/instant messaging.

(Doddle)

Meeting Room Insights

Time wasted when finding rooms

40% of employees say that they waste half an hour per day looking for meeting spaces.

(WSJ)

Meeting room utilization

Although 53% of conference room space is designed for groups of seven or more, 73% of meetings only involve two to four persons.

(WSJ)

Unused Space in Meeting Rooms

Based on the report “Density’s Mid-Year 2019 Workplace Utilization Index“, small rooms (2-4 people) are seldom wasted by people, while over half of the extra large rooms (13+ people) have been wasted.

(Density)

Exceed Capacity and Wasted Space

According to the research in “Density’s Mid-Year 2019 Workplace Utilization Index“, the largest meeting rooms might be cut in half and still accommodate the daily needs of the workforce.

This translates to an annual waste of space costing close to $1.4 million across 100 rooms with 400 square feet each built for 20 people.

An additional $2.8 million may have been saved during the first fit-out.

Over the course of six months, the combined capacity of large and extra-large conference rooms was exceeded 24 times, each time for just over 30 minutes. Or, to put it another way, for a total of 14 hours over the course of six months, these rooms were crowded. These are mainly used for a board meeting or training sessions.

Density suggested that it’s possible that extra-large meeting rooms go unused. However, you truly need them when you need them. Take into account tightening schedules and condensing down to a minimal number of extra-large places.

(Density)

Guidance for sizing spaces

According to the research in “Density’s Mid-Year 2019 Workplace Utilization Index“, despite being intended to accommodate much more people, the data clearly demonstrates that conference rooms were frequently only used by one person. In contrast, meetings with more than 10 participants were rarely held in spaces designed for that many people.

Density has suggested some clear guidance for sizing spaces to achieve higher workplace utilization if you have 10 meeting rooms for people based on the data:

• 3 quiet areas or phone booths for 1 person;
• 4 meeting rooms for 2 to 4 people;
• 1 meeting room for 5 to 6 people; and
• 2 flexible 20-person rooms that can be converted into 2 rooms for up to 10 people each.

(Density)

Regional Insights

General CAGR

Because of its large customer base and well-established manufacturers, the North American region is expected to dominate the market over the next eight years. The region generated the most revenue in 2016, and it is expected to grow at a CAGR of more than 10% between 2017 and 2025.

Because of the presence of growing economies such as China and India, the Asia Pacific region is expected to see a significant shift in its growth, with a CAGR of more than 19% from 2016 to 2023.

Growth in the service sector in these economies is expected to lead to an increase in the number of offices in the region, necessitating the establishment of smart offices from 2016 to 2023.

Over the forecast period, the South American market is also expected to grow significantly. Various factors, such as increased Internet and wireless network penetration, are expected to drive the regional market for smart offices.

(grandviewresearch)

Asia Pacific (APAC) region

The Asia Pacific (APAC) region will have the highest CAGR in the smart office market.

During the forecast period, the APAC market is expected to grow at the fastest CAGR. The adoption of energy management solutions to reduce associated costs, as well as the implementation of security and lighting management solutions in workplaces, are driving the growth of the APAC smart office market.

(marketsandmarkets)

Product Insights

10+ Smart Office Options to create the best workplace experience

After the pandemic, there has been a significant amount of change, much of it negative, but there have also been some positive changes, particularly in the office area.

With the advent of the smart workplace and all its advantages, the dullness of the conventional, drab office is finally being challenged.

1. Hot desks
2. Conference/ Meeting Rooms
3. Internet of Things (IoT) solutions
4. Visitor management system
5. Modern video monitoring
6. Smart climate and lighting control
7. Cloud-based smart office system
8. Gamification
9. Indoor 3D maps
10. Voice Control
11. Cybersecurity

The market for new construction offices to grow with the highest CAGR 

Between 2017 and 2023, the new construction office type is expected to grow at the fastest CAGR. New construction offices offer the advantage of designing and implementing smart office solutions early in the construction process, resulting in lower operational costs and more efficient use of available resources.

(marketsandmarkets)

Opportunity in evolving cloud-based environment of IoT platforms

IoT is a technology that stores, manages, and analyzes data in real time. Cloud platforms provide a cost-effective and easily deployable alternative to building on-premises data centers.

While IoT is all about connected devices that generate a large amount of data, cloud platforms allow analytics to extract value from that data. Cloud computing technologies enable smart office solution providers to connect workplace management systems installed in the control center to IoT-enabled devices. This capability will enable end users to quickly and affordably build an IoT-based sense and response system.

The cloud platform is a secure platform for the storage and computation of large amounts of data. Furthermore, the cloud can provide a unified platform for managing the service life cycle and organizing deployment.

The emergence of IoT Platform as a Service (PaaS) has increased the deployment opportunities for IoT solutions across the workplace infrastructure.

The cloud platform can aid in the deployment of various applications that offer workplace management authorities new methods of connecting traditional information systems to IoT-enabled devices.

(marketsandmarkets)

Definition

Space occupancy

occupied square footage/total workspace square footage = space occupancy rate

Simply divide the occupied floor space by the total floor space to determine the space occupancy rate (this means excluding restrooms, pantries, and other non-workable areas, but includes meeting rooms).

Space utilization

occupancy/ capacity = space utilization rate

Space utilization is your building’s occupancy divided by its capacity. It is seen by how frequently workers use a specific area.

Utilization can be both a static and a dynamic metric. For instance, you may assess how well a room is being used right now or over the course of a few days, weeks, months, or even hours.

The post Smart office statistics & trends you must know in 2023 and onwards first appeared on ONEs Blog.

Many Indonesian companies have developed appropriate work guidelines for each employee to implement hybrid work. This is because entrepreneurs believe that a hybrid approach to work can have many positive effects on employee performance and well-being.  

This article will show what business leaders must recognize how, when, and where we work are no longer constrained by traditional notions of time and space in this new hybrid working era. 

What is Hybrid work? 

Hybrid work is an approach that takes into account the individual’s needs, whether they’re at home or at the office. Our platform enables people to work from any location, and move between sites as needed. 

Many organizations see hybrid work as the evolution of remote working, allowing employers to better integrate remote working into overall business processes while providing comparable work experience for remote workers. 

In addition, the Indonesian government may further implement a “work anywhere” (WFA) policy for its employees to support hybrid work. 

What is Work From Anywhere (WFA)?  

The Indonesian government is planning to implement a more flexible work system for civil servants, allowing them to work anywhere in the future, the new approach is named as Work From Anywhere (WFA). 

WFA is not required employees to work in a specific location, such as a home or office, and they don’t have mandatory office hours. This means that employees have flexible work locations and flexible working hours. 

Work From Anywhere in Indonesia

Ministries and government agencies are developing new frameworks to accommodate this new policy. Although the program is still in its preliminary stages and the Indonesian public authorities have not yet announced whether they will allow employees to work outside of the country, there still most employees prefer hybrid work. 

However, there are some jobs that are not suitable for hybrid work, for example, medical staff or firefighters as they cannot be able to work anywhere.

The application of WFA was intended to increase the effectiveness of ASN performance and provide efficiency to government bureaucracy…The important thing is that performance and targets are achieved,

Satya Pratama, the Head of the Legal, Public Relations, and Cooperation Bureau of the Administrative and Bureaucratic Reform Ministry.

Hybrid work is preferred across ASEAN markets

The Cisco study highlighted that hybrid work is now preferred by many employees across ASEAN markets:

• Indonesia – 84%
• Singapore – 71%
• Malaysia – 74%
• Vietnam – 76%
• Thailand – 69%
• The Philippines – 60%

The support for hybrid work extends beyond employees as well — with 90% of employees saying their employers have been supportive of hybrid working. In particular, 46% said their employers have been supportive, while 44% said their employers have been very supportive.

(Cisco)

Why do Indonesians prefer hybrid work? 

Microsoft’s report, “Great Expectations: Making Hybrid Work Work ” shows that as many as 48 percent of employees in Indonesia say they prefer to prioritize health and well-being over work.  

As hybrid work allows the employees to work everywhere and work in a flexible work period, this gives them more flexibility to make them balance life and work.  

Why should take care of Indonesian employees’ needs?  

Wahjudi Purnama, Modern Work & Security Business Group Lead of Microsoft Indonesia, pointed out that the challenge for every organization is to be able to meet the expectations of its employees, otherwise, 66% of workers in Indonesia would quit their jobs and more likely to consider switching to remote or hybrid work systems. 

Hybrid work improves employees’ performance 

According to the Cisco report, hybrid work has been able to improve the quality of work of employees in Indonesia by up to 56.4%, and employee productivity also increased by 53.4%. 

Furthermore, the hybrid work method increases the knowledge and work skills of employees by 58.7%. Meanwhile, employee relations and attitudes at work increased 46.8% with the hybrid work method. 

Hybrid work improves employees’ welfare

In the Microsoft study, 62.5% of respondents admitted that adopting a hybrid work approach had improved their well-being. 

More importantly, as many as 87% of respondents are able to save money by working with a hybrid work style because they do not have to go back to the office as often. Even 92% of respondents admit that the hybrid work approach has allowed them to spend more time with their families, improving their relationships with them. 

Then, 85 percent of respondents said the hybrid approach made them happier and motivated them to take on their work roles. There are 64% of respondents felt that the hybrid work approach had a positive impact on their physical health. 

Why employers would like to implement hybrid work? 

Satya Pratama, head of public relations at the Indonesian National Civil Service Agency, says the flexible working program is designed to improve performance and job satisfaction.  

In fact, at least a dozen companies in Indonesia, mainly start-ups, have already adopted at least part of this WFA approach. They all report that hybrid work has many benefits for them. 

Increases the production growth rate of companies   

A survey from the famous consulting firm Accenture found that 83% of workers in Indonesia prefer a hybrid model for work. It also found that over 67% of companies have high business growth after switching to a work-from-anywhere model.  

Meanwhile, the majority of companies remain focused on where people are going to work physically, and they are ‘no-growth’ in their businesses.  

Reduce business operating costs 

Some data suggests that only about 48.9% of startups will survive in 2021. According to data published by the Indonesian Venture Capital Association (Amvesindo) on the IDX channel, up to 10-15% of startups may also face closure due to a lack of competition. 

The Co-Office is a shared office that supports WFA and offers a variety of flexible working facilities (such as desk rotation), lounge areas, and silent cubicles, in addition to any traditional office.

The use of rotating desks reduces the cost of purchasing fixed desks and reduces the need for startups and SMEs to have huge space requirements and pay high rents. 

Increase employees’ emotional and mental well-being 

Based on Cisco’s report, 60.8% say hybrid working makes their stress levels have decreased because a hybrid workplace provides a work environment less pressurized (26.5%) and greater flexibility (25.7%) to them. 

If employees work happier, this can help them to more engage with their work, and then the quality of work would be increased. Moreover, they would not like to resign from their jobs. So, hybrid work also helps companies to retain talent. 

That’s why entrepreneurs believe that a hybrid approach to work can have many positive effects on employee performance and well-being.   

Who has implemented hybrid work in Indonesia? 

Just in Jakarta, there are already 3,964 companies have implemented the WFH policy. Here are some examples of these companies: 

Amar Bank: It is one of the companies that can be said to be the first of companies in implementing WFA. They have a complete hybrid work system to improve the quality of work and employee welfare. 

Blibli: It is a well-known Indonesian e-commerce company that focuses on building good business ecosystems for consumers and organizations. They noticed an increase in productivity after most of their employees worked from home.   

Efishery: It is a company engaged in aquaculture, and they found that hybrid work actually increased the company’s productivity. Therefore, they decided to go to WFA forever.   

Microsoft Indonesia: They have developed different flexible working arrangements for their employees, such as offering virtual meditation sessions and set break time after meetings, to ensure that employees can continue to provide high productivity. 

More companies support hybrid work:10 companies that implemented hybrid working in Indonesia – ONEs Blog 

Challenges to implementing hybrid work 

Currently rebuilding social capital also looks different in the hybrid world. Wahjudi noted that as many as 49% of Indonesian leaders say that relationship building is the biggest challenge in the hybrid work era. 

Furthermore, Microsoft’s survey also found that corporate leaders need to make the office feel worth commuting. Because, as many as 41 percent of hybrid employees in Indonesia said their biggest challenge was knowing when and why they had to come to the office. 

On the other hand, only 40 percent of leaders have made a team agreement to define these new norms. 

Some companies still not prepared for hybrid work due to misunderstanding

Based on Cisco’s survey, only 25% of employees feel their employer is ‘very prepared’ for a hybrid working future. 

Actually, nearly 72% believe their manager trusts them to be productive when working remotely and over 60% believe their colleagues can be trusted to work remotely. 

General hybrid working data 

Opinions for networking Infrastructure  

67% say suffering connectivity issues on a regular basis is career-limiting for remote workers. 

72.1% say their company currently has the right networking infrastructure. 

93.2% say networking Infrastructure is essential for seamless working-from-home experiences. 

(Cisco) 

Opinions for cybersecurity  

85.9% feel cybersecurity is critical for making hybrid working safe. 

72.5% think business leaders are familiar with the cyber risks of hybrid work. 

69.3% believe their organization currently has the right capabilities and protocols in place. 

65.9% think employees in their company understand the cyber risk. 

(Cisco) 

Less commuting expenses and allowances 

86.5% of employees say they saved money in the past 12 months; the average is US$112 a week / US$5,824 a year.

In the same meaning, hybrid work helps their average income increase by 13.3%. Therefore, employers can save lots of travel allowances for their staff. 

(Cisco) 

Employees prefer to work virtually 

In Indonesia, 62% of employees are willing to use digital immersive spaces for meetings, up from 52% globally. 

Leaders consider redesigning their workplace 

54% of leaders are currently redesigning meeting spaces for hybrid work, or plan to in the year ahead.  

 (Microsoft) 

Hybrid work helps to build a new meeting etiquette 

Despite 43% of remote employees and 44% of hybrid employees saying they do not feel included in meetings, just 27% of organizations have established new hybrid work meeting etiquette. 

(Microsoft) 

Gen Z and Millennials seeking for flexible work 

53% of Gen Z and Millennials in Indonesia are likely to consider changing jobs if cannot work flexibly this year. 

(Microsoft) 

Directors are planning to change the work style of their companies 

60 percent of leaders in Indonesia say their companies plan to return to full office work next year, higher than the global figure of 50 percent.

However, 66 percent of workers in Indonesia are more likely to consider switching to remote or hybrid work.

More information for hybrid working 

Stanford economist explains why need hybrid work: Stanford economist tells what can be learned from the winners of hybrid plans – ONEs Blog 

How to optimize your hybrid workplace for 2023: Optimize your hybrid workplace for 2023 – ONEs Blog 

What equipment do hybrid workers need in 2023?: What equipment do hybrid workers need in 2023? – ONEs Blog 

ONES is one of the famous all-in-one smart office systems that can help you to easily implement hybrid working at ease.  You can easily perform virtual meetings, desk hoteling, and digital office management with our Room Booking, Desk Booking, and Visitor Management features.     

Feel free to contact us for more detail to implement your hybrid office!  

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/id.   

The post Hybrid work trends in Indonesia a business leader needs to know in 2023 and onward  first appeared on ONEs Blog.

Employees can use the system to reserve and manage conference rooms, guests, services, video conferencing, lockers, or any other area through a single platform.

If the meeting schedule changes, all relevant modifications are made immediately, keeping everyone involved in the know.

The system also enables administrators to understand space consumption as well as resource requirements through thorough reporting, allowing them to make better decisions and efficiently manage expenditures.

Business Trends

Market Dynamics

The meeting room booking system software market is gaining pace as a result of the increased use of mobile devices in workplaces and the necessity for time-efficient meeting scheduling solutions.

However, data privacy issues and the availability of alternatives such as scheduled meetings and team collaboration technologies limit market development.

(Stratview Research)

Target Audience

The Meeting Room Booking System Software market strives to convert the following clients the most:

• Meeting Room Booking System Software Vendors
• Coworking Space Service Providers
• Conference Room Service Providers
• Hotels
• Enterprises

(Stratview Research)

Key Players in Global Market

The followings are the key players operating in the global meeting room booking system market in 2022:

• The U.S.: Accruent, Teem, AgilQuest, SpaceIQ, RobinPowered, Envoy, OfficeSpace, Roomzilla, iOFFICE
• UK: Condeco 
• Australia: Skedda 
• Ireland: Book Meeting Room
• Hong Kong: ONES – All-in-one smart office system

Size of Global Meeting Room Booking System Software Market

The Global Meeting Room Booking System Software Market is anticipated to increase at a CAGR of 12.9 percent from USD 65.5 million in 2020 to USD 135.4 million by 2026.

(Stratview Research)

Trends of Meeting Room Booking System Software Market

End User Trends

Meeting room booking system software is extensively used by medium-sized and large enterprises with a significant number of cabins on their premises.

IT and telecom, healthcare, and manufacturing are some of the market’s top industrial verticals, with education predicted to expand at the fastest CAGR due to the increased usage of new software solutions for class management.

(Stratview Research)

Regional Trends

Because of the widespread presence of major firms and vast office buildings, North America is likely to dominate the market over the projection period.

Due to the rise of businesses and infrastructure in growing economies such as India and Australia, the Asia Pacific is predicted to have the greatest CAGR.

(Stratview Research)

COVID-19 Impact 

COVID-19 has had a detrimental influence on the worldwide conference room booking system software industry. The reason is that many firms were forced to close their offices for an extended length of time and their staff were forced to work from home.

Even the growing use of online meeting solutions like WebEx, Skype, Zoom, and Google Meet has slowed the business use of meeting room booking system software.

(Stratview Research)

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/.

The post Room Booking Statistics & Trends You MUST Know in 2023 first appeared on ONEs Blog.

If the meeting schedule changes, all relevant modifications are made immediately, keeping everyone involved in the know.

The system also enables administrators to understand space consumption as well as resource requirements through thorough reporting, allowing them to make better decisions and efficiently manage expenditures.

Room Booking System Software Market

Meeting Room Booking System Software Market was worth USD 63,405.2 Thousand in 2018 and is predicted to expand 9.6 percent between 2019 and 2026, reaching USD 129,624.0 Thousand by 2026.

(Verified market research)

Key Players in Global Market

The followings are the key players operating in the global meeting room booking system market in 2022:

• The U.S.: Accruent, Teem, AgilQuest, SpaceIQ, RobinPowered, Envoy, OfficeSpace, Roomzilla, iOFFICE
• UK: Condeco 
• Australia: Skedda 
• Ireland: Book Meeting Room
• Hong Kong: ONES – All-in-one smart office system

Types of Room Booking System Software

The market is divided into two segments: cloud-based and web-based. Web-based held the biggest market share.

Typically, the company has conference rooms with tablets mounted on the outside wall and loaded with conference room booking software, allowing users to monitor and reserve availability automatically via a web interface. Because of these qualities, web-based meeting room booking software is projected to have the highest market value.

(Verified market research)

Users of Room Booking System Software

The market is divided into two segments: large organizations and SMEs.

Large corporate clients are often spread throughout many areas rather than concentrated in one, and they have larger market shares, technological competence, and successful business strategies.

Large corporations are often in charge of complicated systems and software. As a result, major firms were predicted to have the highest market share.

(Verified market research)

Location of people used Room Booking System Software

In 2018, the Global Meeting Room Booking System Software Market was dominated by North America.

In 2018, the United States accounted for the bulk of the market in this area, a trend that is likely to continue throughout the forecast period.

(Verified market research)

Size of Global Meeting Room Booking System Software Market

The Global Meeting Room Booking System Software Market is anticipated to increase at a CAGR of 12.9 percent from USD 65.5 million in 2020 to USD 135.4 million by 2026.

(Stratview Research)

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/.

The post What you should know about Room Booking System Market in 2023 first appeared on ONEs Blog.

Hybrid Working in Indonesia

In Indonesia, where Work-from-Home arrangements were widely used during the COVID-19 pandemic, the government may go even further by instituting a Work-from-Anywhere (WFA) policy for its employees in order to boost productivity.

In the future, the government intends to create a more flexible working structure for state officials by allowing them to WFA. The framework is being created in collaboration with many ministries and government organizations.

The application of WFA was intended to increase the effectiveness of ASN performance and provide efficiency to government bureaucracy…The important thing is that performance and targets are achieved,

Satya Pratama, the Head of the Legal, Public Relations, and Cooperation Bureau of the Administrative and Bureaucratic Reform Ministry.

Companies that implemented hybrid working in Indonesia

The followings are the companies in Indonesia that are already implemented hybrid working to improve productivity and flexibility.

Efishery 

Efishery is a company engaged in aquaculture in Indonesia and was established in 2013.  

Since the promulgation of work from home during the pandemic, they have implemented “work from anywhere” and have actually increased the company’s productivity. Therefore, they decided to go to WFA forever. 

Blibli 

Blibli is a well-known Indonesian e-commerce company that focuses on building good business ecosystems for consumers and organizations. 

Blibli announced in their company post that their employees can perform their duties from anywhere. WFA was adopted after they survived the pandemic because they noticed an increase in productivity when most of their employees worked from home. 

Stockbit 

Stockbit is a startup in the financial sector and has also taken some steps for WFA that are starting to become a trend for Indonesian companies.

Since February 2022, Stockbit has implemented remote systems or work anywhere outside the office to improve employee productivity and quality of work. 

Magic 

One of the startups that do not require its workers to come to the office is Ajaib. After passing the adaptation and trial period, they also implemented WFA in the stock and mutual fund investment application earlier this year. 

Happy Fresh 

Happy Fresh is a grocery shopping application, that also implements a remote system. They provide flexibility to some workers that are not required to come to the office, especially for the Backend Engineer profession. 

Flip 

Another financial application that implements WFA is Flip. Flip allows workers to work-in-anywhere from March 2022, whether working at home or in a café, and has implemented other WFA approaches for two years.

Flip also provides benefits, such as laptops, tables, chairs, and internet costs to support it. 

Amartha 

Amartha, which is also engaged in fintech, just starting to implement WFA in 2022. However, this online investment company is still in the trying phase until the end of the year. Actually, they believed that WFA is able to increase the productivity and quality of work of the staff. 

CoLearn 

CoLearn has long allowed its employees to Work-From-Anywhere. Like most companies, they see that way of working more effectively in terms of productivity and mental health of their workers. Therefore, the remote system was continued until this year. 

Read More: Are Indonesian companies ready for hybrid working now? 

Niagahoster  

Recently, Niagahoster announced that their company will implement the WFA system in the long run. The reason is they found flexible working is more efficient than traditional working.

They have implemented WFH since the pandemic and said that they will continue it for at least until the end of 2022. 

Amar Bank 

Amar Bank is one of the companies that can be said to be the first of companies in implementing WFA. The corporate sector was doing quite effectively even though the workers did not come to the office.

The hybrid work system (between WFA and WFO) has so far been implemented to improve the quality of work and employee welfare. 

What should you prepare for implementing hybrid working? 

To implement hybrid working, you need a comprehensive office management system to support your staff working in the office. ONES is one of the famous all-in-one smart office systems that can help you to implement hybrid working with ease. 

You can easily perform virtual meetings, desk hoteling, and digital office management with our Room Booking, Desk Booking, and Visitor Management features.       

Contact us: hello@ones.software, or visit ONES Software official website for more information: https://ones.software/id/. 

The post 10 companies that implemented hybrid working in Indonesia  first appeared on ONEs Blog.

This article will show what business leaders must recognize how, when, and where we work are no longer constrained by traditional notions of time and space in this new hybrid working era.

“In Singapore,” said Joanna Lim, Modern Work and Security Business Group Lead, Microsoft Singapore, “we recently moved from being allowed to return to the workplace, back to where working from home is once again our default.

As businesses adapt to the disruptive change, business leaders must recognize that long-held assumptions no longer hold true with their employees. They must now make choices that will impact their organizations for years to come.

 Joanna Lim, Modern Work and Security Business Group Lead, Microsoft Singapore

What is Hybrid work?

Hybrid work is an approach that takes into account the individual’s needs, whether they’re at home or at the office. Our platform enables people to work from any location, and move between sites as needed.

Many organizations see hybrid work as the evolution of remote working, allowing employers to better integrate remote working into overall business processes while providing comparable work experience for remote workers.

In the report “Making Flexible Work, Work: Towards Better and More Inclusive
Work-Life Practices” from Malaysia, Singapore & Brunei Darussalam, there are several nice definitions for flexible working terms:

Work-Life Practices (WLPs)

Various forms of support for work-life integration, including leave, support networks, facilities, etc. This includes Flexible Work Arrangements.

Flexible Work Arrangements (FWAs)

Flexibility in the time and location of work. This includes Work From Home arrangements.

These arrangements aim to provide greater flexibility
in the following areas: the workplace, scheduling of hours worked, number of
hours worked and flexibility of job roles.

The top FWAs in the Life at Work Survey were:

1. Flexi Hours (48%)
2. Leaving Early From Work (34%)
3. Staggered Hours (22%)
4. Job Sharing (19%)
5. Work-From-Home/Telecommuting (16%)

Work-From-Home (WFH)

A subset of FWAs, in which employees may work remotely some or all of the time

Learn more:

Post-MCO Safety Guidelines Info Page

How can hybrid working help Singaporeans and their companies save their daily expenses now? 

20+ Questions for your Hybrid Working Employee Survey

Why Hybrid Working is the winner in the APAC region? Experts explain.

Hybrid work is preferred across ASEAN markets

The Cisco study highlighted that hybrid work is now preferred by many employees across ASEAN markets:

• Singapore – 71%
• Malaysia – 74%
• Indonesia – 84%
• Vietnam – 76%
• Thailand – 69%
• The Philippines – 60%

The support for hybrid work extends beyond employees as well — with 90% of employees saying their employers have been supportive of hybrid working. In particular, 46% said their employers have been supportive, while 44% said their employers have been very supportive.

(Cisco)

Who is implementing hybrid working in Singapore?

Beyond the COVID-19 epidemic, the banking industry in Singapore, for example, is implementing flexi-work as a permanent component, although the hybrid model implemented by each bank differs.

UOB, for example, has implemented a two-day work-from-home policy, allowing workers to organize their work depending on where they can be most efficient.

Similarly, DBS allows employees to work remotely up to 40% of the time and plans to launch a Living Lab that combines physical and virtual workspace configurations to facilitate discussions and cross-team collaborations.

HSBC, on the other hand, has three work arrangements based on job roles: office workers are permanently office-based due to compliance reasons or the need to be client-facing, flexible office workers are primarily office-based and may work from home one to two days per week, and flexible home workers have a fixed schedule that includes at least 50% work-from-home time.

Citi intends to offer its global workforce a new work model that provides consistency, permanency, and flexibility. The new work model will classify staff into three globally consistent role designations, helping identify the best model of flexibility and helping them achieve better work and life balance.   

Under the new model, employees worldwide are divided into three globally consistent role designations. The new work model applies to Citi’s 8,500 employees in Singapore. 

Global communications agency Redhill decided to move its new global headquarters to Singapore Tanjong Pagar on September 2022. Up to 150 employees can work in the new 5,000-square-foot area in Tanjong Pagar, which is intended for hot desking.

Timeline of Singapore Workplace Requirements in Response to Covid-19

Work-from-home is no longer the default in Singapore from Jan 1, 2022, and a higher focus on Workplace Strategy is expected as more people return to the office.

While new Covid-19 variations are possible hazards that might hinder the return to work, the degree of concern is low. Disruptions are anticipated to be less severe in 2022 than they were in the early days of the epidemic.

With nearly two years into the pandemic, Singapore is now better prepared to respond effectively. Even when new Covid-19 types develop, pandemic efforts may become more focused and subtle in the future. This is backed up by the high immunization rate.

As of 10 January 2022, approximately 87% of Singapore’s population had been fully vaccinated, a significant improvement from early April 2021, when less than 10% of the population had been fully vaccinated.

As a result, firms will be more confident in expanding their office footprint as the economy recovers.

(Cushman & Wakefield)

General hybrid working data

Singapore’s CBD Grade A office

According to Savills research, the vacancy level of Grade A office space in the city-central state’s business area (CBD) in Singapore continues to decline for the second consecutive quarter.

The vacancy rate of such office properties fell by 1.2 percentage points quarter on quarter in Q3 2022, to 5.6 percent, following a 0.4 percentage point drop in the previous three months.

According to Savills, the decrease in vacancy levels was seen across all three grades of office buildings, particularly in Grade AA offices, where the vacancy rate fell by 2.4 percentage points on a quarterly basis.

The office submarkets of Orchard Road and Marina Bay, in particular, had the lowest office vacancy rates of 1.7 percent and 2.4 percent, respectively.

(Savills)

According to JLL, it only took 18 months for Singapore’s CBD Grade A office rentals to recover from the COVID-19 pandemic.

According to the real estate consultancy’s research, the gross effective rent for CBD Grade A office space increased 2.9% year on year to SGD 11.06 per sq ft per month in 3Q22, up from SGD 10.74 per sq ft per month in 2Q22. This has surpassed the pre-pandemic peak of SGD 10.81 psf per month recorded in 4Q19 and is the highest since SGD 12.55 in 4Q08.

(JLL)

Future Sources of Office Demand

Technology and financial occupiers will continue to be the major sources of office demand in 2022 as they expand headcounts amidst an economic recovery. Technology and finance occupiers drove about 65% of new leases within the CBD in 2021 .

On the other hand, co-working operators (real estate), once a major driver of CBD office demand, have slowed their expansion spree since the pandemic struck, albeit continuingly picking up pockets of space.

Some co-working operators are evolving their business models to an asset light strategy, preferring management agreements from direct leases of space.

Given occupiers increased demand for flexibility and flex space, co-working demand is still expected to expand albeit at a more measured pace.

(Cushman & Wakefield)

Proportion of workers in the resident labor force who WFH due to the COVID-19 situation

As the global Covid-19 situation worsened in 2020, businesses adopted a new mode of operation, allowing their employees to work from home (WFH). Singapore is no exception, with 49 percent of employed residents working remotely by 2020.

This resulted in one of the highest proportions of resident employees working remotely when compared to other European Union (EU) member states such as Belgium and Finland, where more than half of employed residents worked remotely. ( Labour Force in Singapore 2020 edition: Impact of COVID-19 on the Labour Market​ )

Work-from-home is no longer the default in Singapore

When will work from home end in Singapore?

From Jan 1, Work-from-home is no longer the default in Singapore from Jan 1, 2022.

50 percent of employees who can work from home will be allowed to return to the office, said the Ministry of Health (MOH) on Tuesday (Dec 14, 2021). (channelnewsasia)

Singapore employee data

Flexible work is here to stay in Singapore

More than 82 percent of Singapore workers want flexible remote work options to stay, but 66 percent want more face-to-face time with their teams.

(Microsoft)

The majority of workers in ASEAN (72%) choose a hybrid working style that combines in-office and remote work, as opposed to a totally remote (23%) or in-office (5%) experience, indicating that workers are aware that the future of work will be hybrid.

Similar results were found in Singapore, where respondents preferred a hybrid of a remote and in-office working paradigm to a wholly remote (25%) or fully in-office (4%) experience in the future.

(Cisco Global Hybrid Work Study 2022)

By Logitech’s report, 63% of respondents said they preferred hybrid work arrangements, while 25% would opt for fully remote work practices and 9% wanted everyone to be back in the office. 

(Logitech)

Flexible work retains Singapore talent

Over 50% of Singapore workers surveyed said they would consider leaving their jobs if asked to return full-time to the workplace.

(People at Work 2022: A Global Workforce View)

Also, based on the IPS study that asking if they would consider looking for another job if their employer requires them to return to the office on most days, 37 percent of respondents faced with this prospect said that they would consider looking for another job during the period between Dec 28 last year and Feb 22.

But among those surveyed from March 18 to April 11, when there was a further relaxation of Covid-19 measures, this figure grew to 42 percent.

(todayonline)

People with caregiver duties prefer flexible work arrangements

Respondents with aged persons at home were more likely to feel that flexible work arrangements should be the new norm for workplaces (52%) as compared to those with children (44%) or those with both children and aged persons at home (37%).

Those with children at home were more likely to feel that working from home on most days should be the new norm at workplaces (28%) compared to those with aged persons (22%) or those with both aged persons and children at home (25%)

However, more respondents with both children and aged persons at home also feel that working from the office on most days should be the new norm for workplaces (38%) as compared to respondents with children (28%) or respondents with aged persons at home (26%).

(todayonline)

Preference for remote work and hybrid work in Singapore

The ability to work remotely appears to be the most popular option among Singapore employees, with the majority (78 percent) preferring a hybrid schedule.

Employees are far less enthusiastic about committing to a single environment: only 12% prefer working from the office all the time, and 10% prefer working remotely full-time. (Milieu Insight)

Unalignment between leader and workers in Singapore

According to research, 51 percent of Singaporean leaders are thriving right now, while only 27 percent of employees (without decision-making power) are. (Microsoft)

Singapore Gen Z is exhausted

Gen Z (aged 18 to 25) is particularly vulnerable, as more than 70% of this generation in Singapore believes they are merely surviving or struggling. (Microsoft)

Workers in ASEAN report productivity improvement

In ASEAN, 64% of workers reported an increase in productivity, and 65% of employees felt that working hybrid had improved the quality of their work. The same number of respondents (66%) also mentioned improvements in professional knowledge and abilities.

Particularly in Singapore, the figures were a little lower:

1. Employees feel that their work quality has increased, according to 56% of them.
2. 60% think productivity has increased.
   
   While 76% of employees in Singapore agreed, over 75% of employees in ASEAN thought that their role can now be completed as successfully from home as it can in the office.
   
   (Cisco Global Hybrid Work Study 2022)

Employees believe hybrid work can save their time

One of the advantages noted is that hybrid work gives workers their time back; 73% of ASEAN respondents reported saving more than four hours per week as a result. Even more, 32% managed to save more than eight hours. 65% of people were able to reinvest the extra time by spending it with their family, friends, and pets thanks to the time saved on reduced or no commuting, and impromptu office contacts.

In Singapore, the figures stayed largely the same, with 70% saving over four hours and 28% saving over eight.

(Cisco Global Hybrid Work Study 2022)

Employees believe hybrid work can improve social and physical wellbeing

When it comes to the social side, 86% of ASEAN respondents reported better relations with family, while 55% reported better contact with friends. (74%, 50%, Singapore).

In terms of health, 77% of ASEAN citizens reported eating healthier, 79% reported exercising more, and 78% reported being physically fitter. 72% of Singaporeans agreed to believe that their physical fitness had improved, following a similar trend.

(Cisco Global Hybrid Work Study 2022)

Employees believe hybrid work can save their money

In terms of money, 86% of workers in ASEAN reported saving money, with an average saving of over US$7,462.52 per year, or US$143.51 per week. This roughly equated to an increase in savings of 14.5%.

The top three places to make savings were specifically:

• Commuting costs (88%)
• Food and entertainment (75%)
• Lifestyle and social activities (60%)

(Cisco Global Hybrid Work Study 2022)

A study by the Institute of Policy Studies in Singapore found that Singaporeans thought flex-work benefits save on daily expenses. The reasons are as follows:

1. Reduce the chance of getting Covid-19: Preventing paying medical expenses; (87%)
2. Greater Flexibility in incorporating personal life needs with work schedules (83%)
3. Less money and time spent on commuting: Allowing staff to work at home. (78%)
4. Less need to dress for work: No need to go back to the office for work.   (75%)

(Institute of Policy Studies)

Reasons why Singaporeans choose remote office

In addition to saving time and money on commuting to and from work, those on hybrid work arrangements cited improved work-life balance and a less stressful working environment as benefits of working from home.

Those currently working in a hybrid work arrangement appear to have a higher quality of life because they have more time and fewer office stressors. (Milieu Insight)

Reasons why Singaporeans choose to work at office/client location

Admins wanted to understand employees’ primary motivation(s) for going to work with the hybrid model designed for flexibility of working remotely while still offering structure, stability, and social benefits.

According to the survey of Milieu Insight, employees are motivated to come to work to meet with their teams and colleagues for collective work, brainstorming sessions, building connections, and other social rituals.

To be truly successful with a hybrid work arrangement, businesses should consider transforming their offices to accommodate what these spaces will actually be used for – for employees to innovate, collaborate, and connect. (Milieu Insight)

Crucial digital transformation strategy

According to 72% of workers, one crucial transformation strategy is to expand the function of human resources to encompass comprehensive hybrid rules and guidelines. This may involve influencing an organization’s productivity measurement system, like Microsoft Viva.

(Telstra)

Singapore employer data

Top 3 ICT spend by Singapore companies

The top 3 information and communications technology (ICT) spent by Singapore market are:

1. Data and analytics to measure productivity
2. Cloud infrastructure and services
3. Internet of Things

(Telstra)

How employers in Singapore are approaching hybrid work

Employers in Singapore expect the majority of their workforce to work remotely in Q1 2022, with the exception of those in production/manufacturing and frontline sales/front office/customer-facing roles, where 45 percent and 29 percent of employers expect their employees to work in the workplace all the time, respectively.

In terms of human resources, 24% of employers polled said they would expect their HR teams to work remotely all the time, while 65% expected a hybrid arrangement (25 percent indicated working remotely twice or more a week, 40% indicated thrice or more), and 8% expected HR to work in the workplace all the time. (ManpowerGroup)

Optimizing Hybrid Work with New Technology

A majority of APAC leaders and employees (70%) saw a progressive change with clear guidelines to achieve full hybrid policies.

Currently, organizations were measuring productivity by setting goals for communication frequently (57%), using tools for teamwork and collaboration (56%), and the output based on the work completed (50%).

For future productivity strategies, organizations indicated that they would look toward future-focused goals (66%), consistent policy on performance rating (58%), and updated performance indicators (53%).

(Telstra)

Redesign office for hybrid working

62% of business leaders are more likely to redesign office space to accommodate hybrid work.

(Microsoft)

More information for hybrid working

Businesses General Requirements in Singapore

https://www.gobusiness.gov.sg/safemanagement/general/

FAQs on Safe Management Measures at the workplace

https://www.mom.gov.sg/covid-19/frequently-asked-questions/safe-management-measures

ONES All-in-one smart office system

ONES Software now has a dedicated page to introduce a series of hybrid working measures to help you solve problems. You may wish to go to https://ones.software/sg/hybrid-workspace/ for further reference.  

Contact us: hello@ones.software, or visit ONEs Software official website for more information: https://ones.software/. 

The post Latest hybrid work trends in Singapore a business leader needs to know in 2023 and onward first appeared on ONEs Blog.